District Panchayat Alappuzha Kerala Desktop Computers Tender 2026 ISI/GB Standards + 25% Option Clause
Progress
Tender Overview
Organization: District Panchayat Alappuzha, under the Local Self Government Department Kerala, seeks procurement of entry and mid-level desktop computers in the state of Kerala. The tender outlines an option to increase quantities by up to 25%, with delivery timing linked to the original order timeline. Bidders must present a four-star or higher Gem Star rating, and provide a valid OEM certificate. Price must be inclusive of all bid items, with a clearly stated make, model, and specifications in the BOQ compliance statement. A Kerala-based registered office is mandatory, and bidders must show proven experience in supplying and installing similar items, plus a functional service centre in the consignee district. This procurement emphasizes transparent pricing, OEM accountability, and local support in Kerala.
Technical Specifications & Requirements
- Product: Entry and Mid-Level Desktop Computers (Q2 category) with explicit make and model details to be supplied in the BOQ compliance statement
- Key requirements: Gem Star rating ≥ 4, OEM certificate, price inclusive of all bid items, district-appropriate service centre in Kerala, and proof of successful similar deployments
- Optional quantity uplift: up to 25% during contract execution, with delivery adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Compliance and installation: bidder must demonstrate the ability to supply and install in the Kerala region, with local address proof and installation experience
Terms, Conditions & Eligibility
- Bidder must have a registered office in Kerala and demonstrate relevant experience with similar deployments
- Provide BOQ compliance statement detailing make, model, and specifications; four-star Gem Star rating and OEM certification are mandatory
- A functional service centre must exist in the consignee district; submit address proof
- Delivery period and option clause allow quantity variation up to 25%; terms must be followed precisely
- Ensure price quote includes all components and compliant with local procurement policies
Key Specifications
-
- Product/Service: Entry and Mid-Level Desktop Computers
-
- Quantities/Value: Quantity variation up to 25%; actual base quantity not disclosed
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- Est. Value/EMD: Not provided; verify at bid stage
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- Experience: Demonstrated supply/install of similar items
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- Certification: Gem Star rating ≥ 4, OEM certificate
Terms & Conditions
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Gem Star rating must be 4 stars or higher
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Kerala-based registered office required
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Service centre must exist in consignee district
Important Clauses
Option Clause
Purchase reserves right to increase/decrease quantity up to 25% at contracted rates; extended delivery period based on formula with minimum 30 days
OEM Certification
A valid OEM certificate is mandatory; bidders must specify make and model with BOQ compliance
Delivery & Installation
Functional service centre in consignee district; installation and deployment experience required
Bidder Eligibility
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Bidder must have Kerala registered office
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Gem Star rating must be 4★ or higher
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Demonstrable experience in supplying/instaling similar desktops
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OEM certificate and make/model disclosure in BOQ
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Alappuzha
Delivery Pincodes
688001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramlath Kuzhikkattil | 688001,Superintendent District Hospital Homoeo Alappuzha | Alappuzha | Kerala | 688001 | 4 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9763162.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop computer deployments
Financial statements (audited if possible)
OEM authorization letters
OEM certificates and four-star Gem Star rating screenshot
Proof of Kerala registered office address
Proof of functional service centre in consignee district
BOQ compliance statement detailing make, model, and specifications
Delivery and installation plan
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop computers tender in Alappuzha Kerala 2026
Bidders must meet Kerala-based registration, obtain Gem Star 4★+, and provide an OEM certificate. Include a BOQ compliance statement with exact make/model, submit proof of service centre in the consignee district, and attach experience certificates showing similar deployments. Ensure price is all-inclusive and comply with the option clause for quantity variation.
What documents are required for Kerala IT hardware tender submission
Submit GST certificate, PAN, experience certificates for similar desktop deployments, financial statements, OEM authorizations, four-star Gem Star rating screenshot, Kerala registered office proof, and service centre address. Include BOQ compliance detailing make/model and specifications, plus deployment plan and installation details.
What are the technical specifications for entry and mid-level desktops tender Kerala
BOQ will specify exact make and model; bidders must provide a BOQ compliance statement with detailed specifications. Required standards include Gem Star rating (≥4★) and OEM certificate. Prices must be inclusive of all bid items; installation experience in Kerala is mandatory with a local service centre.
What is the bid quantity variation allowed in this Kerala desktop tender
The purchaser may increase or decrease quantity up to 25% of the bid quantity at contracted rates. The extension of delivery time follows the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. All changes must be documented in the contract addendum.
When is the delivery period applicable for this Kerala procurement
Delivery starts from the original delivery order date; if the option clause is exercised during extended delivery, the additional period begins from the last date of extension. The minimum extension time is 30 days unless the original period exceeds 30 days.
What are the OEM certification requirements for Kerala desktops tender
Bidders must provide a valid OEM certificate and clearly specify the make and model in the BOQ compliance statement. The OEM certificate confirms product authenticity and after-sales support, with installation capabilities demonstrated in Kerala.
What constitutes evidence of experience for this desktop tender in Kerala
Submit documented evidence of similar completed projects involving supply and installation of entry/mid-level desktops. Include project names, customer references in Kerala, deployment dates, quantities, and client contact details to verify capabilities and regional support presence.
What is the required warranty or support for Kerala desktop procurement
The tender data does not specify warranty terms; bidders should confirm and propose standard manufacturer warranty (typical 1-3 years) and post-warranty service options, ensuring a local service centre is available for ongoing support in the consignee district.