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GEM

Department Of Food And Public Distribution Tender Ludhiana Security Equipment Procurement 2026

Bid Publish Date

15-Jan-2026, 12:32 pm

Bid End Date

05-Feb-2026, 1:00 pm

Value

₹61,00,000

Location

LUDHIANA , PUNJAB

Progress

Issue15-Jan-2026, 12:32 pm
AwardPending
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Quantity

80

Category

Title1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide data sheet alignment with offered products
  • • 3 years of government/PSU supply experience required (OEM or reseller)
  • • Option clause enabling up to 25% quantity variation with corresponding delivery adjustments
  • • GST compliance directed by bidder; reimbursement as actuals or applicable rates
  • • Data sheet mismatch leads to bid rejection; ensure parameter parity
  • • Delivery extension mechanics: minimum 30 days if extended period triggered
  • • No explicit EMD amount published; monitor terms in final bid submission

Tender Overview

The tender, issued under the Department Of Food And Public Distribution in Ludhiana, Punjab (postal code 141001), targets procurement of multiple Category items across 28 BOQ entries. Estimated value is ₹61,00,000 with an unclear EMD amount. The tender emphasizes data sheet alignment, supplier financial standing, and prior government supply experience. Primary differentiators include a robust data sheet match, and an option clause allowing up to 25% quantity variation with corresponding delivery flexible scheduling. The bid requires manufacturers or authorized resellers with proven government procurement experience to submit supporting contracts. This procurement is conducted under a state-level government framework and may involve multiple items under a single tender.

Technical Specifications & Requirements

  • No explicit product specifications are published in the provided data. Data sheet alignment is mandatory to verify technical parameters against offered products.
  • Required to demonstrate prior experience in supplying similar Category Products to Central/State Government or PSUs for 3 years prior to bid opening; copies of relevant contracts to be submitted.
  • GST handling: bidder responsible for applicable GST; reimbursement governed by actuals or prevailing rate, capped by quoted GST percentage.
  • Data Sheet verification is critical; mismatches can lead to bid rejection. 28 BOQ items exist, though item-level details are not disclosed.
  • Option clause permits ±25% quantity adjustment; delivery periods may extend accordingly, with minimum 30 days extension when applicable.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided data; bidders must monitor terms for any security deposit requirements.
  • Financial standing: bidders must avoid liquidation or bankruptcy and upload an undertaking.
  • Delivery: extension and adjustment terms exist via option clause; termination rights if terms are breached or delivery fails.
  • Documentation: data sheet of offered products must accompany bid; OEM or reseller evidence of regular supply to Govt bodies required for 3 years.
  • GST compliance and data-sheet accuracy are mandatory for bid acceptance.

Key Specifications

  • Product category: Not explicitly listed; data sheet alignment required

  • BOQ: 28 items; no item-wise quantities disclosed

  • Estimated value: ₹61,00,000

  • Delivery terms: option clause allows up to 25% quantity variation

  • Experience: minimum 3 years in similar government supply

  • GST handling: bidder bears GST; reimbursement as actuals or per applicable rate

  • Data Sheet verification: mandatory; mismatches may cause rejection

Terms & Conditions

  • EMD amount not disclosed; verify during bid submission

  • 3 years government/PSU supply experience required

  • Data Sheet alignment and documentary proof mandatory

Important Clauses

Payment Terms

GST handling by bidder; reimbursement based on actuals or prevailing rate, capped by quoted GST percentage

Delivery Schedule

Option for ±25% quantity adjustment; delivery period may extend with calculated extension rules and minimum 30 days

Penalties/Liquidated Damages

Terminations permitted for non-compliance or failure to deliver within stipulated delivery period; replace/rectify defective material promptly

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Regularly manufactured and supplied same/similar category products to Govt/PSU for 3 years

  • OEM or authorized reseller with verifiable contracts for prior government supply

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Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Title1 OFFICE TABLE ROOM NO 4 & 5 4 pieces anju.shah91 90
2 Title2 OFFICE TABLE ROOM NO 7 1 pieces anju.shah91 90
3 Title3 WORKSTATION FOR ROOM NO 7 3 pieces anju.shah91 90
4 Title4 MEDIUM BACK CHAIR FOR ROOM NO 7 4 pieces anju.shah91 90
5 Title5 OVERHEAD STORAGE FOR ROOM NO 7 3 pieces anju.shah91 90
6 Title6 FILLING STORAGE FOR ROOM NO 7 4 pieces anju.shah91 90
7 Title7 FULL HIEGHT STORAGE ROOM NO 1 1 pieces anju.shah91 90
8 Title8 FULL HIEGHT STORAGE ROOM NO 2 1 pieces anju.shah91 90
9 Title9 FULL HIEGHT STORAGE ROOM NO 2 1 pieces anju.shah91 90
10 Title10 FULL HIEGHT STORAGE ROOM NO 3 1 pieces anju.shah91 90
11 Title11 FULL HIEGHT STORAGE ROOM NO 4 1 pieces anju.shah91 90
12 Title12 FULL HIEGHT STORAGE ROOM NO 5 1 pieces anju.shah91 90
13 Title13 COMPACTOR 2BAY FOR ROOM NO 6 1 pieces anju.shah91 90
14 Title14 CONFRENCE TABLE 1 pieces anju.shah91 90
15 Title15 CONFRENCE HEAD CHAIR 2 pieces anju.shah91 90
16 Title16 CONFRENCE CHAIR 18 pieces anju.shah91 90
17 Title17 LAB TABLE (LAB 1) 2 pieces anju.shah91 90
18 Title18 LAB TABLE (LAB2) 2 pieces anju.shah91 90
18 Title19 ISLAND LAB TABLE LAB 1 1 pieces anju.shah91 90
20 Title20 ISLAND LAB TABLE LAB 2 1 pieces anju.shah91 90
21 Title21 BENCH TYPE FUME HOOD 1 pieces anju.shah91 90
22 Title22 PVC DUCT 12 pieces anju.shah91 90
23 Title23 DAMPER 2 pieces anju.shah91 90
24 Title24 BLOWER 2 pieces anju.shah91 90
25 Title25 CHEMICAL RACK 4 pieces anju.shah91 90
26 Title26 METAL RACK 4 pieces anju.shah91 90
27 Title27 RECEPTION TABLE 1 pieces anju.shah91 90
28 Title28 RECEPTION CHAIR 1 pieces anju.shah91 90

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years of government/PSU supply of similar items

4

Data Sheet of offered products aligned to bid

5

Contract copies of prior government supply arrangements

6

undertaking against liquidation or bankruptcy

7

Any OEM authorization if bidding through reseller

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in Ludhiana government tender for DoFPD procurement

To bid, ensure your company has no liquidation status, provide 3 years of govt/PSU supply experience, submit data sheets aligned to offered products, and include GST details. Attach contract copies, GST, PAN, and OEM authorizations. Ensure compliance with data sheet matching to avoid rejection.

What documents are required for DoFPD Ludhiana tender submission

Submit GST certificate, PAN card, experience certificates proving govt/PSU supply for 3 years, data sheets of offered products, prior contract copies, and an undertaking against insolvency. OEM authorization is required if bidding through a reseller; ensure all documents match bid parameters.

What are the delivery terms and quantity variation rules

The buyer may increase/decrease quantity up to 25% at contract placement and during currency. Delivery extensions are calculated as (Increase/Original) × Original delivery days, with a minimum 30 days; extension cannot exceed original delivery period unless permitted.

What is the EMD requirement for this Ludhiana tender

The EMD amount is not disclosed in the provided data. Bidder should monitor the tender notice for the exact EMD value and acceptable payment method; ensure submission with bid documents and GST compliance alongside data sheets.

What data sheet details are mandatory for submission

Provide a Data Sheet that precisely matches the offered product specifications; mismatches can lead to rejection. Include model numbers, capacity, certifications, and warranty terms; ensure consistency with items in the BOQ 28 entries.

Which prior contracts demonstrate government/PSU supply experience

Submit copies of contracts showing supply of same or similar category products to Central/State government bodies or PSUs for all three years prior to bid opening. If bundling, the primary product value must meet the criterion.

What GST terms apply for the Ludhiana procurement

Bidders must determine applicable GST; reimbursement is at actuals or rate in effect, whichever is lower, limited by the quoted GST percentage. Ensure GST registration is valid and consistent with bid documents.

When will delivery obligations and penalties apply under this tender

Delivery obligations activate upon contract placement; any delay or non-delivery can trigger termination and penalties. Replacement of defective materials must be prompt; consistent with clause on non-compliance and timely delivery.

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