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GEM

Indian Army East Khasi Hills Meghalaya Procurement of Multi-Category Supplies 2026 with 25% Quantity Flexibility and 5-Day Service Window

Bid Publish Date

01-Apr-2026, 1:09 pm

Bid End Date

11-Apr-2026, 2:00 pm

Value

₹32,34,149

Progress

RA
Issue01-Apr-2026, 1:09 pm
Reverse Auction02-Jun-2026, 2:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6708

Category

V5 Pen

Bid Type

Two Packet Bid

Key Highlights

  • Brand/OEM requirements: Not specified in available data
  • Technical standards/certifications: Not specified in tender data
  • Special clauses: 25% quantity variation option during and after contract; extended delivery pacing
  • Warranty/AMC: 5-day defect rectification window; 0.5% weekly penalty; 10% contract cap
  • Eligibility: Past experience documentation acceptable via contracts, invoices, or client certificates
  • Delivery: Delivery period linked to original order dates with option-based adjustments
  • Penalties: Penalties to be recovered from PBG or via direct deposit to Buyer
  • Delivery/location specifics: East Khasi Hills, Meghalaya 793001; multi-item delivery scope

Categories 79

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad assortment of support items across multiple categories at EAST KHASI HILLS, MEGHALAYA 793001. Estimated value is ₹3,234,149.00 with a flexible option to increase up to 25% of the bid quantity during contract execution. The scope encompasses a wide array of office, lodging, and supply items including whiteboards, writing covers, towels, name plates, stamps, display screens, glassware, melamine coasters, tablecloths, tissue boxes, water dispensers, mats, pens, laminators, and related accessories. Unique differentiators include supplier readiness to manage a large multi-item delivery schedule and adherence to the specified option clause during extended delivery periods.

Technical Specifications & Requirements

No item-specific technical specifications are listed in the tender data. The procurement touches a broad product ecosystem: furniture accessories (tabletop items, folding stands, display boards), hospitality ware (cups, saucers, water jugs, serving trays), stationery and laminations (A4/A5/A6 sizes, lamination papers), safety and security (padlocks, key tags, name plates), electronics (wireless keyboards/mice, cordless phones, UPS 12V 7Ah), cleaning and towels (microfiber towels), and ceremonial items (national flag, frames, banners). The contract requires a robust delivery capability, potential bid quantity adjustments, and warranty/penalty regimes.

Terms & Eligibility

Critical terms include an option clause allowing up to 25% quantity variation, and a warranty regime with service/rectification within 5 days of notification, failing which penalties accrue at 0.5% of unit price per week, capped at 10% of contract value. Past project experience must be demonstrated via contracts, invoices, or client execution certificates. Payment terms, delivery timelines, and other standard bidder disclosures are governed by the clause package and must be observed during bid submission.

Key Specifications

  • Product/service categories: whiteboard supplies, towels, name plates, stamps, display screens, glassware, table linen, laminations, UPS batteries, cords and cables, pens, laminations papers

  • Quantities/values: estimated value ₹3,234,149.00; quantity flexibility up to 25%

  • Standards/Testing: not specified; focus on delivery and warranty terms

  • Delivery scope: nationwide within East Khasi Hills, Meghalaya region for listed items

  • Warranty/Quality: 5-day service window; penalties up to 10% of contract value

  • Experience: past project evidence acceptable via multiple document types

Terms & Conditions

  • Option Clause: quantity may increase/decrease by up to 25% at contract time

  • Warranty/Service: rectification within 5 days; 0.5% weekly penalty

  • Payment/Delivery: terms governed by buyer terms; delivery period linked to orders

Important Clauses

Payment Terms

Payment terms not explicitly defined; penalties for delays apply; recoverable from PBG

Delivery Schedule

Delivery shall commence post original delivery order; option-driven extensions possible

Penalties/Liquidated Damages

0.5% unit price per week for defect rectification delays; cap at 10% of contract value

Bidder Eligibility

  • Demonstrated experience with similar multi-item procurement for government or large organizations

  • Ability to manage mixed-item deliveries and inventory control

  • Financial stability evidenced by audited statements or equivalent

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Flag Stand as per Sample , White Board , Writing Foldale and portable table top , UPS Battery 12V 7AH , Hadn Towel Microfiber , Borosil water Jug 1 Ltrs , Coffee Mug , Display Screen , Ruuber Stamp , Name Plate , Attendence Register as per sample , Rubber Stamp , Name plate , Towel large size , Hand towel size , Pad Lock 75mm , Key Tag box , Borosil glass , Cup and saucers , Serving tray Steel , Coaster melamine , Table Cloth Blue , Table Cloth Red , Tissue Paper Box , Plastic Water Dispenser bottle 20 Ltrs , Yoga Mats , Glass Bowl for Microwave 750 Ml , Clip Pad Omega , Quarter Plate ceramic , Full plate Ceramic , Tea Spoon , Lamination Paper A4 Size , Lamination paper Legal Size , Lamination paper A5 size, A6 Size , Tissue holders Steel , Ceramic Flower pots , Automatic Room Freshner , Spare Catridge for Automatic Room Freshner , Wireless Keyboard mouse , National Flag , Carpet , Disposal Paper cup , Disposal water drinking glass , Dust Bin Plastic 16 Ltr , Dust Bin Steel , Umbrela Large , Extension Board three switch and socket , Birds photo with Name Hindi English size , Padlock 7 Lever , Cotton Towel , Executive Leather cover dairy , Frame for calendar , Toffee Bowls , Cordless Phone , Corps of Engr flag , Usha Water Dispenser with Jar , Cintrotech Biodegradable Packing Material 18 inch 100 Meters Length , Franking Machine Ink , Clip Board Leather , Long Roll Book 400 Pages As pe rsample , Paper Cup dispenser holder wall mounted , Stainless Steel Bench Two Seater Silver Color , Frame for Calendar , Pilot V5 Blue Pen , Pilot V5 Black , Pilot V5 Red Pen , Red Carpet , Decorate Cotton Rectangular Floor Mat, Dari , Table Cloth Red Colour , Foot Mat , Cat 6 Cable , Women Bathroom Signage Acrylic Board , DO Pad , Name Plate ACE as per sample , Heavy Duty asjustable folding stand for whiteboard , Comb Binding Machine , Yoga Mat , Steel Dustbin 18 Ltr SS Without Lid , Disposal Glass , Pen Stand as per sample , Calling Bell , Coaster , V5 Pen , Mouse Pad , Bty Charger , Helmet , Veh Tool Set , Tyre Wash Brush , Oil Can , Rebustt Heavy duty rubber hand gloves , Cottong Gardening claws Gloves , Welsafe Safety gumboots with lining black , Glass Bottle 350ml , Garden Watering can 5 Ltrs , Digital Pressure Gauge , Tow Chain , Halogen Heater , Oil Heater 13 fn , Pedestal fan , Oil Heater 9fn , Portable Electric Kettle , Oil Heater 11fn , 3 Mtr Mini USB 2 Cable for DVD Writer , External CDDVD Writer , Oil Heater 13 Fin , Electric Kettle 2 Ltr , Wireless Callbell , Double Rod Heater , Digital Wall Clock Red LED Square , Digital Wall Clock , Bty 1.5V AAA , Bty 1.5V AA , Microwave 30 Ltrs , Electric Kettle 2 liter , Inducation Stove , JBL Bar 1000 Pro , Telescopic PPT Pointer Adjustable Length upto 150cm , Laser Pointer , Wireless Presenter as per sample , Cable for speaker , Visitor Chair , Revolving Chair

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4

GeM-Bidding-9137823.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates for similar contracts

4

Financial statements (audited if available)

5

EMD/Security deposit details (unspecified amount in data; submit as per tender)

6

Technical bid documents demonstrating compliance with item categories

7

OEM authorizations or distributorship certificates (where applicable)

Reverse Auction Schedule

Completed

Start

02-Jun-2026, 2:00 pm

End

04-Jun-2026, 11:00 am

Duration: 45 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for Indian Army tender in Meghalaya for multi category supplies

Bidders must submit GST, PAN, experience evidence, financials, and EMD details along with technical bid. Ensure acknowledgment of the 25% quantity variation option and 5-day defect rectification. Provide OEM authorizations where applicable and demonstrate past experience via contracts or client certificates.

What documents are required for the East Khasi Hills procurement bid 2026

Required documents include GST registration, PAN, experience certificates, financial statements, EMD details, technical bid documents, and OEM authorizations. Ensure proofs show prior similar contracts and compliance with bidder eligibility criteria; submit all documents with the bid package.

What are the delivery conditions for Indian Army Meghalaya tender

Delivery terms reference original delivery order with potential extensions. The option clause allows up to 25% quantity variation during contract, with extended delivery time calculated by the formula and minimum 30 days. Timely delivery is essential per the warranty regime.

How is warranty and penalties structured for this tender in Meghalaya

Warranty requires defects to be serviced within 5 days of notice. If delays occur, penalties are 0.5% of unit price per week, capped at 10% of contract value. The buyer may recover penalties via the performance bank guarantee or direct payment.

What items are included under the Indian Army Meghalaya tender

The scope includes whiteboards, towels, name plates, stamps, display screens, glassware, table linen, laminations, UPS batteries, pens, and related office and hospitality items, all to be supplied in East Khasi Hills, Meghalaya 793001.

What is the estimated contract value for this Meghalaya procurement

The estimated value is ₹3,234,149.00. Bidders should price all listed categories, keeping in mind the 25% quantity variation and the 5-day service window to avoid penalties and ensure timely delivery.

How to demonstrate past experience for this multi item tender in Meghalaya

Provide contract copies with invoices and client self-certification, execution certificates from clients, or third party release notes. Each document should prove delivery of similar items and value, aligning with the eligibility criteria described in the terms and conditions.

Are OEM authorizations required for submission in the East Khasi Hills bid

OEM authorizations are recommended where applicable to prove supply capability for multi-category items. Include distributorship or manufacturer authorization documents with the bid, ensuring alignment with the listed product categories and past project experiences.

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