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Indian Army Department Of Military Affairs Tender for Miscellaneous Vehicle Components (Pole Screw, Clutch Release, Rocker Plate, etc.) in India 2025

Bid Publish Date

03-Nov-2025, 12:59 pm

Bid End Date

17-Nov-2025, 1:00 pm

Location

SURENDRANAGAR , GUJARAT

Latest Corrigendum Available

Progress

RA
Issue03-Nov-2025, 12:59 pm
Corrigendum13-Nov-2025
Reverse AuctionCompleted
AwardCompleted
Explore all 3 tabs to view complete tender details

Quantity

22

Key Highlights

  • • Brand/OEM requirements: Not specified in tender data
  • • Technical certifications: Not specified; anticipate ISI/ISO considerations based on standard defense procurement
  • • Special clauses: 25% quantity variation at contract, 25% extension during currency of contract, delivery-time formula with minimum 30 days
  • • Eligibility: Typical defense suppliers with prior experience in vehicle components, financial stability, GST, PAN; exact criteria undefined
  • • Warranty/AMC: Not specified in data; bidders should plan for standard supplier warranties
  • • Penalties/Performance bonds: Not disclosed; anticipate standard LD terms in final bid documents
  • • Delivery/Installation: Delivery period adjustments per option clause; original delivery period governs extensions
  • • Unique conditions: 11 items in BOQ, all marked N/A; no unit counts or specifications available

Categories 7

BREAK GEAR ELECTROMAGNET BRAKE BUSH BOOSTER HYDRAULIC BRAKE BRAKE SYSTEM

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple vehicle components including Pole Screw, Kelly kit, Bty Cut Off Switch, Clutch Release bearing, Brake booster Kit, Steering Pump Kit, Brg Bush, C E Bush, Bush, Rocker Plate, and Armature Assembly. The BOQ lists 11 items with no quantified specs or unit measures. The tender notes an Option Clause allowing up to 25% quantity variation during contract execution, at contracted rates, with delivery timelines calculated from the original delivery order. The opportunity is positioned within a defense procurement context and requires readiness to manage variable quantities and extended delivery periods. The estimated value and EMD are not disclosed in the provided data, requiring bidders to rely on standard government procurement practices for bid preparation.

Technical Specifications & Requirements

  • No technical specifications are published in the tender data. The 11 BOQ items are listed as N/A, with no unit counts or quantity figures. Key highlighted terms include: 25% option for quantity expansion, 25% extension of delivery period during scope changes, and delivery period calculations based on original quantities. Prospective suppliers should anticipate standard defense-grade vehicle component standards and verify OEM compatibility, after-market support, and warranty expectations during bid submission. Bidders should prepare generic technical documentation and OEM authorizations to demonstrate capability to supply listed components if specifications are later clarified.

Terms & Eligibility

  • Option Clause allows Purchaser to increase/decrease quantity up to 25% at contracted rates.
  • Delivery period adjustments follow: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • The Purchaser may extend delivery time within the parameter of the original delivery period when exercising the option.
  • No explicit EMD amount or eligibility criteria provided in the data; bidders should assume standard government norms including GSTIN, PAN, financials, and experience in defense supply, while awaiting formal bid documents.

Key Specifications

  • Product/service names: Pole Screw, Kelly kit, Bty Cut Off Switch, Clutch Release bearing, Brake booster Kit, Steering Pump Kit, Brg Bush, C E Bush, Bush, Rocker Plate, Armature Assembly

  • Quantities/values: Not disclosed; 11 items listed in BOQ with N/A quantities

  • Standards/certifications: Not specified; prepare for standard defense procurement compliance

  • Delivery: Option to increase quantity up to 25%; delivery timeline linked to original order date with minimum 30 days

  • Warranty/AMC: Not specified; plan for typical manufacturer warranty

  • OEM/Brand: Not specified; verify during bid clarification

Terms & Conditions

  • Option clause permits quantity variation up to 25% at contracted rates

  • Delivery period adjustments based on formula with minimum 30 days

  • No explicit EMD or precise eligibility criteria in provided data

Important Clauses

Payment Terms

Final payment terms to be specified in the bid; bidders should expect standard government terms including advance, milestone, or post-delivery payment as per contract

Delivery Schedule

Delivery timelines governed by original order date; option quantity extensions require recalculated delivery time with minimum 30 days

Penalties/Liquidated Damages

LD clauses not disclosed in data; bidders should prepare for typical late delivery penalties and performance bonds per defense procurement norms

Bidder Eligibility

  • Experience in supplying vehicle components or allied mechanical assemblies to defense/government entities

  • Demonstrated financial stability (financial statements for past 2-3 years)

  • GST registration and PAN card valid; ability to comply with defense procurement requirements

Documents 4

GeM-Bidding-8542079.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pole Screw Pole Screw 4 pieces wkspoffr2@ 15
2 Kelly kit Kelly kit 1 pieces wkspoffr2@ 15
3 Bty Cut Off Switch Bty Cut Off Switch 1 pieces wkspoffr2@ 15
4 Clutch Release brg Clutch Release brg 1 pieces wkspoffr2@ 15
5 Brake booster Kit Brake booster Kit 6 pieces wkspoffr2@ 15
6 Steering Pump Kit Steering Pump Kit 1 pieces wkspoffr2@ 15
7 Brg Bush Brg Bush 2 pieces wkspoffr2@ 15
8 C E Bush C E Bush 2 pieces wkspoffr2@ 15
9 Bush Bush 2 pieces wkspoffr2@ 15
10 Rocker Plate Rocker Plate 1 pieces wkspoffr2@ 15
11 Armature Assy Armature Assy 1 pieces wkspoffr2@ 15

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (defense/vehicle components preferred)

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (as per final bid terms)

6

Technical bid documents (compliance statements, OEM authorizations if applicable)

7

OEM authorization letters (if bidding on behalf of OEM)

8

Any existing product catalogs and installation/warranty statements

Corrigendum Updates

1 Update
#1

Update

13-Nov-2025

Extended Deadline

17-Nov-2025, 1:00 pm

Opening Date

17-Nov-2025, 1:30 pm

Reverse Auction Schedule

Completed

Start

19-Nov-2025, 10:00 am

End

20-Nov-2025, 10:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1SAMRIDDHI ENTERPRISES(MSE)   Under PMA Winner ₹10,043Item Categories : Pole Screw,Kelly kit,Bty Cut Off Switch,Clutch Release brg,Brake booster Kit,Steering Pump Kit,Brg
L2VR MARKETING (MSE)   Under PMA₹10,055Item Categories : Pole Screw,Kelly kit,Bty Cut Off Switch,Clutch Release brg,Brake booster Kit,Steering Pump Kit,Brg
L3KAVYA TRADERS (MSE)   Under PMA₹10,690Item Categories : Pole Screw,Kelly kit,Bty Cut Off Switch,Clutch Release brg,Brake booster Kit,Steering Pump Kit,Brg

🎉 L1 Winner

SAMRIDDHI ENTERPRISES(MSE)   Under PMA

Final Price: ₹10,043

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Indian Army vehicle components tender in 2025?

Bidders should register with GEM, obtain OEM authorizations if bidding as a third party, and prepare GST, PAN, and financial statements. The tender requires an EMD and technical compliance. Since specifications are not published, submit general capability documents and be ready for final bid clarifications, including delivery timelines under the 25% option clause.

What documents are required for the Army vehicle components tender in India?

Submit GST certificate, PAN card, 2-3 years of financial statements, experience certificates in defense supply, EMD documentation, technical bid with compliance statements, and OEM authorizations if applicable. Include product catalogs and warranty information to demonstrate capability for 11 listed items.

What are the delivery terms under the 25% quantity variation clause?

The buyer may increase/decrease quantity up to 25% at contracted rates. Delivery period scales with increased quantity: (Increased ÷ Original) × Original days, minimum 30 days. If the base period is shorter than 30 days, the minimum applies. Extensions allowed within original delivery window.

Which standards or certifications are required for defense vehicle parts?

The tender data does not specify exact standards. Bidders should anticipate defense procurement norms and prepare ISO/IS standards readiness, along with OEM certifications for Pole Screw, Kelly kit, and related components. Ensure product documentation aligns with ISI/ISO where applicable and provide compliance statements.

When is the delivery schedule expected for quantity changes in this tender?

Delivery timelines follow the original delivery order date. For any extended quantity, compute new delivery days as (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. The buyer may extend within the original delivery window.

What is the EMD amount for the Army vehicle components procurement in India?

The provided tender data does not disclose an EMD amount. Bidders should monitor final bid documents for exact EMD value, mode of payment (DD/online), and submission deadlines. Prepare an EMD well in advance to ensure compliance with standard defense procurement requirements.

What should I include in the technical bid for these components?

Include OEM authorizations if bidding for OEM, product catalogs for Pole Screw, Clutch Release bearing, Armature Assembly, and related items, along with installation/warranty statements. Provide evidence of capability to supply 11 listed items and any pre-existing defense project experience to strengthen technical compliance.

How to verify eligibility for the Indian Army vehicle parts tender 2025?

Verify eligibility by confirming defense supplier experience, GST registration, PAN, and financial stability. While the tender data lacks explicit criteria, bidders should prepare standard documents and await final bid instructions detailing category-specific requirements, delivery terms, and performance obligations under the 25% option clause.