Panchayati Raj Department Bihar Repair, Maintenance & Installation of Plant/Systems Equipment Tender 2026
Progress
Key Highlights
- • Explicit price include GST and freight/transportation charges
- • 3+ years Indian business registration required
- • GST registration and Shop & Establishment/Inc certificate required
- • Bid Security Declaration to be submitted
- • GeM ATC: no rate revision during contract period
- • TDS applicable per IT/GST Act if required
- • MSE reservation for state-based bidders with valid Udyam
- • OEM manufacturer eligibility for MSE benefit; traders excluded
Tender Overview
Organization: Panchayati Raj Department, Bihar. Procurement scope: Repair, maintenance and installation of plant/systems/equipment for complete gram panchayat library setup, including electrical systems and furniture. Location: Bihar, India. Estimated value / EMD: Not specified; bid must include GST-inclusive rate and freight. Key differentiator: ATC allows quantity/duration adjustments up to 25%; MSE reservation for state-based bidders with valid Udyam registration; OEM/manufacturer eligibility required for reservation. Unique aspects include service integration for a library setup and electrical/furniture works under a single tender.
Technical Specifications & Requirements
- Rate inclusivity: Supply and installation rates must be GST inclusive, covering freight/transportation.
- Eligibility basics: Bidder registered in India for at least 3 years; provide GST registration and Shop & Establishment/Company Incorporation certificates as applicable.
- Documentation: Submit “Bid Security Declaration” and required registration certificates with technical bid.
- ATC/GeM terms: No rate revision during contract; TDS applicability per IT/GST acts; online validation for MSE benefit via GeM profile; sellers must accept contract quantity/duration changes up to 25%.
- Reservation rule: MSE reservation restricted to manufacturer/OEM of offered product; traders excluded; online documentary evidence required.
Terms, Conditions & Eligibility
- EMD/Security: Not clearly specified; include Bid Security Declaration per ATC.
- Experience/Turnover: Minimum Indian registration for 3 years; evidence via certificates.
- Delivery & Payment: No explicit delivery window; payment terms aligned with GeM policy; no rate increases during contract or extensions.
- Required documents: GST certificate, PAN, Shop/Establishment or Incorporation certificate, experience certificates, financial statements, OEM authorizations if applicable, technical bid documents.
Key Specifications
-
Product/Service: Repair, maintenance and installation of plant/systems/equipment for Gram Panchayat library setup
-
Category: Electrical system installation and furniture works integrated
-
Financials: GST-inclusive rates; freight charges included
-
Experience: Minimum 3 years Indian registration; evidence via registration & certificates
-
Quality/Compliance: GST compliance; potential IS or BIS specs not specified; OEM authorization may be required for MSE benefit
Terms & Conditions
-
Rate shall be GST inclusive and freight included
-
Bidder must be registered in India for at least 3 years
-
MSE reservation requires online Udyam verification and OEM status
Important Clauses
Payment Terms
Payment terms aligned with GeM policy; no rate revision during contract; TDS as applicable
Delivery Schedule
Delivery/installation timeline not explicitly specified; contract quantity may adjust up to 25% at issuance
Penalties/Liquidated Damages
Penalties not detailed in available text; GeM-based action possible for non-supply
Bidder Eligibility
-
Minimum 3 years of Indian business registration
-
GST registration and Shop & Establishment/Incorporation certificate
-
OEM authorization if claiming MSE reservation as manufacturer
-
Acceptance of ATC 25% quantity/duration adjustment
-
No affiliation with disqualified traders for MSE benefit
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GRAM PANCHAYAT BAANK, COMPLETE LIBRARY SETUP; Electrical System or Installation, Furniture; Service Provider
Delivery Details
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
851211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shambhu Kumar | 851211,GPIC OFFICE BANK | Begusarai | Bihar | 851211 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 1 |
Authority Records
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Documents 7
GeM-Bidding-9845985.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST Registration Certificate
PAN Card
Shop & Establishment Certificate or Company Incorporation Certificate
Experience Certificates (minimum 3 years in similar works)
Financial Statements (audited preferred)
Bid Security Declaration
OEM Authorization (if applicable) and Technical Bid documents
Any online Udyam Registration validation for MSE if claiming benefit
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in the Panchayati Raj Department Bihar tender for library setup?
Bidders must register in India for at least 3 years, provide GST and Shop/Establishment or Incorporation certificates, submit a Bid Security Declaration, OEM authorizations if claiming MSE benefits, and ensure GST-inclusive rates with freight. Delivery terms follow GeM ATC; quantity may adjust by 25%.
What documents are required for this Bihar Gram Panchayat library tender?
Submit GST registration, PAN, Shop & Establishment or Incorporation certificate, 3+ years of experience certificates, financial statements, Bid Security Declaration, OEM authorization if applicable, and any online Udyam verification for MSE benefits.
What is the MSE reservation criteria for this Bihar procurement?
MSE reservation applies to state-based bidders who are manufacturers/OEMs with valid online Udyam registration; traders are excluded; evidence must be uploaded with the technical bid for eligibility.
Are GST and freight charges included in the quoted rates for this tender?
Yes, the ATC specifies that quoted rates for supply and installation must be GST inclusive and include all freight/transportation charges; no rate revisions during contract are allowed.
What are the delivery and payment expectations for this Bihar procurement?
Delivery timeline is not explicitly stated; contract quantity may adjust up to 25%. Payment terms follow GeM policy with applicable TDS; no automatic price increases during the contract period.
What are the key technical requirements for this library setup tender?
Key requirements include repair, maintenance and installation of plant/equipment for a complete Gram Panchayat library, including electrical systems and furniture; no explicit IS/BIS standards listed; OEM authorization may be required for MSE eligibility.
Who is the issuing organization for this procurement in Bihar?
The procuring organization is the Panchayati Raj Department, Bihar, seeking integrated library setup and related electrical and furniture work under a single tender structure.
What happens if the bidder withdraws after submitting the offer?
Withdrawing the offer or failing to supply equipment can trigger actions as per GeM policy, including potential debarment or other compliance actions by the buyer.