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Haryana Renewable Energy Department Multifunction Machine MFM (V2) PAC Only Tender 2025

Bid Publish Date

13-Nov-2025, 1:43 pm

Bid End Date

24-Nov-2025, 2:00 pm

Location

PANCHKULA , HARYANA

Progress

RA
Issue13-Nov-2025, 1:43 pm
Reverse AuctionCompleted
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM letterhead certification and ink-sign requirement for MAF and technical compliance
  • • Tri-City presence (Chandigarh, Panchkula, Mohali) service center requirement
  • • 25% quantity variation at contract award and during currency with defined delivery-time formula
  • • PAC Only status for Multifunction Machine MFM (V2) category
  • • Imported products must have an Indian registered office for after-sales service
  • • No BOQ items listed; procurement hinges on product category and compliance statements
  • • Must follow buyer-added terms including option clause and delivery extension provisions

Categories 1

MACHINE

Tender Overview

The procurement scope targets a Multifunction Machine MFM (V2) under the Renewable Energy Department, Haryana. Key details include a PAC Only procurement category and the absence of BOQ items. The process emphasizes OEM-validated specifications, ink-signed on OEM letterhead, and mandatory service presence within the Tri-City corridor (Chandigarh, Panchkula, Mohali). The bid terms permit a 25% quantity variation at contract placement and during the currency, with delivery time recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The system requires OEM registration for after-sales support in India, ensuring localized service.

Technical Specifications & Requirements

  • Product: Multifunction Machine MFM (V2) with PAC Only capability
  • Variability: 25% increase/decrease in order quantity at contract time and during contract validity
  • Delivery dynamics: extended delivery period calculation with minimum 30 days; extension may revert to original delivery window
  • OEM compliance: ink-signed OEM letterhead confirming specification and technical compliance
  • Service footprint: bidder must demonstrate presence/office/service center in the Tri-City region (Chandigarh, Panchkula, Mohali)
  • Imported products: if applicable, the OEM must have a registered Indian office for after-sales support
  • Documentation: OEM certification on letterhead, service capability proof, and tri-city presence evidence
  • BOQ: No items listed; procurement relies on specified product category and compliance

Terms, Conditions & Eligibility

  • EMD terms: not specified in data; bidders must comply with standard EMD requirements as per buyer terms
  • Delivery terms: quantity adjustments permissible; delivery periods tied to original delivery schedule
  • OEM requirements: imported-product provisions require Indian-based after-sales service capability
  • Documentation: ink-signed OEM letterhead for MAF and technical compliance certification
  • Presence: official office/service center in the Tri-City region required
  • Compliance: bidders must adhere to all buyer-added ATC clauses and option clause provisions

Key Specifications

  • Multifunction Machine MFM (V2) with PAC Only capability

  • Quantity variation: ±25% at bid/contract and during currency

  • Delivery timeline: calculated as (additional quantity / original quantity) × original delivery period; minimum 30 days

  • OEM letterhead certification for technical compliance and MAF

  • Tri-City service presence requirement: Chandigarh, Panchkula, Mohali

  • Imported products require an Indian registered office for after-sales service

Terms & Conditions

  • Option clause allows quantity adjustments up to 25% at contract placement and during currency

  • OEM/Authorized Seller must have India-based after-sales support with certificate

  • Mandatory ink-signed OEM letterhead certifications for MAF and technical compliance

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard govt tender payment practices and verify with buyer terms

Delivery Schedule

Delivery period based on original timeline; added time computed via (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should review exact ATC terms for LD or penalty provisions in final contract

Bidder Eligibility

  • OEM or Authorized Seller with Indian after-sales service capability

  • Tri-City presence (Chandigarh, Panchkula, Mohali) demonstrated

  • Compliance with optional quantity adjustment and delivery-time calculations

Past Similar Tenders (Historical Results)

5 found

Multifunction Machine MFM (V2)

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DAVANGARE, KARNATAKA

Posted: 16 September 2025
Closed: 27 September 2025
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Multifunction Machine MFM (V2)

State Bank Of India (sbi)

MUMBAI, MAHARASHTRA

Posted: 15 September 2025
Closed: 20 September 2025
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Multifunction Machine MFM (V2)

Central Board Of Direct Taxes (cbdt)

SUNDERGARH, ODISHA

Posted: 10 December 2025
Closed: 20 December 2025
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Multifunction Machine MFM (V2)

National Aluminium Company Limited, Bhubaneswar

KHORDHA, ODISHA

Posted: 19 September 2025
Closed: 6 October 2025
GEM

Multifunction Machine MFM (V2)

N/a

Posted: 8 September 2025
Closed: 18 September 2025
GEM

Required Documents

1

OEM authorization / letter of authority on OEM letterhead

2

Ink-signed MAF letter on OEM letterhead

3

Technical compliance certificate on OEM letterhead

4

Proof of Tri-City presence (Chandigarh, Panchkula, Mohali) via office/service center details

5

Registered Indian address for OEM (if imported) for after-sales service

6

Any standard EMD submission applicable to this tender (as per buyer terms)

7

GST registration and PAN details (as per general tender norms)

8

Experience or service capability documents demonstrating prior MFM or PAC-related deployments

Reverse Auction Schedule

Completed

Start

26-Nov-2025, 5:00 pm

End

27-Nov-2025, 5:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1MICRO VISION   Under PMA Winner ₹1,94,350Item Categories : Multifunction Machine MFM (V2)
L2MODERN ELECTRONIC SYSTEM   Under PMA₹1,94,600Item Categories : Multifunction Machine MFM (V2)
L3A1 OFFICE AUTOMATION   Under PMA₹1,94,800Item Categories : Multifunction Machine MFM (V2)

🎉 L1 Winner

MICRO VISION   Under PMA

Final Price: ₹1,94,350

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the MFM PAC tender in Haryana 2025

Bidders must submit OEM ink-signed MAF on the OEM letterhead, technical compliance on OEM letterhead, proof of Tri-City service presence, and Indian-based OEM registration if imported. Include GST, PAN, and EMD as applicable; ensure compliance with the option clause and delivery-time rules.

What documents are required for MFM PAC bid in Haryana

Required documents include OEM authorization on letterhead, ink-signed MAF, technical compliance certification, Tri-City service center proof, Indian registration for imports, EMD proof, GST, PAN, and prior MFM experience certificates to validate capability.

What are the delivery-time conditions for quantity variations

Delivery time adjusts by (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. Original delivery period applies unless extended under the option clause.

What standards or certifications are needed for MFM purchase

OEM letterhead certifications for MAF and technical compliance are required; Indian after-sales support registration for imported products; ensure Tri-City service presence aligns with contract terms.

Where should service centers be located for eligibility

bidders must prove an office/service center in the Tri-City region: Chandigarh, Panchkula, and Mohali, to satisfy on-site support and maintenance requirements.

What is the scope of the PAC Only procurement in this tender

The category specifies PAC Only for the Multifunction Machine MFM (V2), requiring OEM-validated technical compliance, ink-signed documentation, and service capability within India.

Is there an explicit EMD amount for this tender

The data does not state a specific EMD amount; bidders should refer to standard buyer terms for EMD submission and ensure readiness as per procurement norms.

How to verify OEM presence for after-sales in India

Submit OEM registered office documentation showing Indian presence and after-sales support capability; ensure the vendor can provide timely service and spare parts domestically.