HPCL Rajasthan Refinery Limited Facility Management Services Tender Kachchh Gujarat 2026 Lump Sum with AMC of Fire Engines
Progress
Tender Overview
HPCL Rajasthan Refinery Limited invites bids for Facility Management Services (Lump Sum) in Kachchh, Gujarat with inclusion of AMC for Fire Engines and consumables included in contract cost. The contract appears to be a lump-sum service engagement with potential scope adjustments up to 50% per the Buyer Added Terms. No BOQ items are listed, signaling a broad service footprint and SLA-driven deliverables. This procurement targets a comprehensive FM solution for industrial operations under HPCL’s regional framework, with emphasis on SLA compliance and integrated consumables management.
Technical Specifications & Requirements
- Scope: Lump Sum Facility Management Services plus AMC of Fire Engines; consumables to be provided by the service provider and included in contract cost.
- Price variability: Up to 50% adjustment in scope or duration at contract issuance and during execution per ATC/AtC clauses.
- Documentation: Ensure submission of required certificates/documents as per bid document and ATC; failure may lead to rejection.
- Service delivery expectations: SLA-driven performance with terms defined in uploaded ATC document; specific technical metrics are not disclosed in the provided data.
- Location: Service delivery to be conducted in or for facilities under HPCL Rajasthan Refinery Limited’s jurisdiction in the Gujarat region.
- Compliance focus: Vendor must be prepared for service-level governance, with consumables and AMC aspects clearly scoped within Lump Sum pricing.
Terms, Conditions & Eligibility
- EMD and precise financial terms are not disclosed; bidders should verify exact amounts in the ATC and tender documents.
- Quantity and duration flexibility: 50% adjustments allowed; final scope tied to service provider consent for Lump Sum contracts.
- Certificates: Upload all mandated certificates/documents as per ATC and corrigendum; non-compliance risks rejection.
- SLA framework: Refer to uploaded Service Level Agreement/Scope of Service in the ATC for detailed performance criteria and penalties.
- Documentation readiness: Prepare GST, PAN, experience certificates, and financial statements; OEM authorizations may be required as per terms.
- Bid validity and delivery terms: To be clarified in tender documents; ensure compliance with all delivered terms and conditions.
Key Specifications
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Product/Service: Lump Sum Facility Management Services with AMC for Fire Engines
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Consumables: Included in contract cost (service provider supplies)
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Scope flexibility: Up to 50% increase in quantity or duration per ATC
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Standards/Compliance: Not explicitly specified in available data; refer to ATC for precise requirements
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Delivery/Location: Gujarat region under HPCL Rajasthan Refinery Limited; SLA-driven performance
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Bid documentation: Certificates and documents required per ATC and Corrigendum
Terms & Conditions
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EMD amount and exact payment terms to be confirmed in ATC
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Delivery timelines and SLA penalties defined in Service Level Agreement
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50% scope/duration adjustment rights during procurement and after contract issuance
Important Clauses
Payment Terms
Details on payment milestones, EMD requirements, and any advance/deferred payments are specified in the ATC; bidders must align with exact terms in tender documents.
Delivery Schedule
Service delivery milestones and SLA penalties to be defined in the Service Level Agreement uploaded with the ATC.
Penalties/Liquidated Damages
Penalties to be governed by SLA; exact LD rates and conditions will be specified in the ATC/Service Level Agreement.
Bidder Eligibility
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Proven experience in facility management for industrial/large-scale sites
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Financial stability demonstrated by audited statements
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Capability to supply consumables under a lump-sum contract and manage AMC for fire engines
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Industrial; AMC of Fire Engines; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
16
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370421
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hemendra Kumar Meena | 370421,HPCL RAJASTHAN Refinery Limited, Crude Oil Terminal, GMB Old Port Road, Near Samundra Township, Mundra, Gujrat, 370421 | Kachchh | Gujarat | 370421 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10030644.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar Facility Management or industrial FM projects
Financial Statements (last 2-3 years) or equivalent turnover proof
EMD/Security Deposit as per ATC (amount/percentage to be confirmed)
Technical Bid Document with approach to FM services and AMC of fire engines
OEM Authorized Dealership/Authorization letters (if applicable)
Certificates/Accreditations specified in ATC and Corrigendum
Any other documents requested in Buyer Uploaded ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for facility management services tender in Gujarat HPCL 2026?
Bidders must submit GST, PAN, experience certificates, and financials; ensure compliance with ATC and Corrigendum. Include technical bid outlining FM approach and AMC for fire engines, plus OEM authorizations if required. The ATC defines SLA, payment terms, and 50% scope adjustment rights.
What documents are required for HPCL facility management bid Gujarat?
Required documents include GST certificate, PAN, two to three years of financial statements, experience certificates for similar FM projects, EM D documents, technical bid, OEM authorizations if applicable, and any certificates specified in the uploaded ATC.
What is the scope of consumables in the Lump Sum FM contract?
Consumables are to be supplied by the service provider and included in the Lump Sum contract cost; ensure listing of consumables and quantities in the technical bid to align pricing and delivery.
What are the 50% quantity/duration adjustment terms in ATC Gujarat tender?
The buyer can increase or decrease contract quantity or duration up to 50% at issue and post-issuance, with service provider consent for Lump Sum contracts; ensure alignment with SLA in the ATC.
What is AMC for fire engines in this HPCL tender Gujarat?
AMC for fire engines is included as a contractual requirement; bidders must demonstrate capacity to provide maintenance services and spare consumables within the lump-sum price, as defined in the ATC.
What standards or certifications are required for this facility management bid?
Exact standards are specified in the ATC; bidders should prepare IS/ISO/compliance certificates as applicable and ensure OEM authorizations if mandated by the terms.
When is the delivery and SLA finalization for the HPCL Gujarat tender?
Delivery timelines and SLA penalties will be specified in the Service Level Agreement uploaded with the ATC; bidders must conform to all milestones and performance metrics once defined.
How to check eligibility criteria for HPCL FM tender in Kachchh?
Review the ATC for eligibility criteria, including experience in industrial FM, financial stability, and ability to supply consumables; ensure submission of required certificates and OEM authorizations where applicable.