Haryana Forest Development Corporation Saw Cutting Equipment Tender Haryana 2026 - AMC 5 Years & OEM Authorization
Bid Publish Date
20-Jan-2026, 3:08 pm
Bid End Date
04-Feb-2026, 4:00 pm
Location
Progress
Tender Overview
Haryana Forest Development Corporation Limited invites bids for Saw Cutting Equipment under the Forests Department Haryana. The scope includes procurement of saw cutting equipment with potential quantity variations up to 25% during contract execution. Bidders must establish a Functional/Local Service Centre in Haryana within 30 days of award for carry-in or on-site warranty support. The contract includes a 5-year Comprehensive AMC post-warranty, with consumables included. OEM authorization is mandatory, and a local service office with full contact details must be provided. The tender emphasizes service responsiveness and adherence to extended delivery timelines tied to option clauses, with payment and delivery aligned to contract performance. This procurement targets vendors capable of supplying, supporting, and maintaining saw cutting equipment across state locations, with a focus on rapid service and spare parts availability. The opportunity is positioned for suppliers familiar with government procurement and OEM-backed after-sales support in Haryana.
Technical Specifications & Requirements
- Option Clause: Quantity may be increased/decreased by up to 25% at contract award and during the currency of the contract.
- Delivery timing: Additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension possible up to the original delivery period.
- Service requirement: Functional Service Centre in the state of each consignee location for carry-in warranty; establishment within 30 days if not present.
- AMC & Consumables: Comprehensive AMC for 5 years post-warranty; all consumables included in quoted price.
- OEM Authorization: Valid OEM authorization on OEM letterhead confirming 5-year spare parts support.
- Local Service Office: Mandatory local office with complete contact details and a maximum service response time of 24 hours.
Terms, Conditions & Eligibility
- EMD/Financial terms are as per bid, with rights to modify quantity by up to 25%.
- Service centre obligation, documentation of evidence required for payment release.
-OEM authorization must be submitted; without it bids may be rejected. - Comprehensive AMC (5 years) and consumables included.
- Local service office and 24-hour response time are mandatory for eligibility and ongoing support.
Key Specifications
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Saw cutting equipment procurement with no specific model/specs provided in tender data
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Estimated value and itemized BOQ not available; focus on AMC terms and service obligations
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Key requirements include OEM support, regional service presence, and timely delivery commitments
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Delivery period and penalty details not specified beyond option clause and expansion formula
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Quality compliance references are not specified; emphasis on post-warranty AMC and consumables
Important Clauses
Payment Terms
Payment terms aligned to contract milestones; AMC charges included; EMD as per bid; delivery and service evidence required.
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended period if option clause activated with minimum 30 days.
Penalties/Liquidated Damages
Penalties to be defined in bid; ensure compliance with delivery and service response times; LDs subject to contract terms.
Bidder Eligibility
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OEM authorization certificate on OEM letterhead confirming supply and service for at least 5 years
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Evidence of a functional service centre in Haryana or a plan to establish within 30 days of award
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Ability to handle 25% quantity variation during contract execution and extended delivery periods
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
20
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Equipments for Saw cutting
Authority Records
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Documents 4
GeM-Bidding-8856472.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM Authorization certificate
Evidence of functional Service Centre in Haryana or plan to establish within 30 days
Experience certificates for similar equipment supply and maintenance
Financial statements and any required performance bonds or EMD documentation
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for saw cutting equipment tender in Haryana 2026?
Bidders should prepare OEM authorization on letterhead, provide evidence of a Haryana service centre or a 30-day establishment plan, and submit GST, PAN, and financials. Ensure compliance with the 25% quantity variation clause and AMC terms. Include details of delivery timelines and 24-hour service response commitments.
What documents are required for Haryana forest equipment tender in 2026?
Required documents include GST registration, PAN, OEM authorization letter, evidence of a local service centre, experience certificates for similar projects, and financial statements. Also submit EM D details and any other bid documents requested in ATC, along with warranty and AMC proposals.
What are the AMC terms for saw cutting equipment procurement in Haryana?
A Comprehensive AMC for 5 years post-warranty is mandatory, covering preventive and breakdown maintenance, labour, visits, and consumables. The AMC price should be included in the bid, with no separate charges for consumables during AMC tenure, per bid terms.
What is the delivery commitment and option clause for this tender?
The tender allows quantity variation up to 25% at contract placement and during the contract period at contracted rates. Delivery time extends using a formula based on increased quantity, with a minimum of 30 days; extension can reach the original period.
Which organization is tendering saw cutting equipment in Haryana?
The tender is issued by Haryana Forest Development Corporation Limited under the Forests Department Haryana, seeking suppliers of saw cutting equipment with OEM support and regional service presence.
What are the service center requirements for this Haryana tender?
Bidders must have a functional service centre in Haryana or establish one within 30 days of award. The center must provide a 24-hour response for service calls and demonstrate capacity for carry-in warranty or on-site service as applicable.