Indian Army Bardhaman West Bengal DG Set Spares Tender 25-320 KVA Filters Thermostats EMD ₹74000 2026
Bid Publish Date
10-Aug-2026, 9:28 pm
Bid End Date
21-Aug-2026, 9:00 am
EMD
₹74,000
Location
Progress
RAKey Highlights
- • Exact EMD amount: ₹74,000
- • Category breadth: 25–320 KVA DG set spares (filters, pistons, pipes, valves, coolant, MCBs, insulation tester)
- • Delivery flexibility: option to increase/decrease quantity by up to 25% at contract rates
- • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate; performance certificates from previous buyers
- • Experience criterion: 3 financial years with orders totaling ≥ 35% of bid value (single) or ≥ 50% (combined)
- • GST handling: supplier bears GST; reimbursement as actuals or applicable rate (whichever lower)
- • Warranty/after-sales: terms to be aligned with purchaser’s conditions; potential warranty requirements
- • Location: Bardhaman, West Bengal (713101) for DG set spares supply
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for the supply of DG set spares and accessories ranging from fuel, oil, air filters to pistons, fuel pipes, thermostat valves, anti-freeze coolant, MCBs, insulation tester and related items for DG sets from 25 KVA to 320 KVA. The procurement is anchored at Bardhaman, West Bengal (713101) with an EMD of ₹74,000. The scope covers 13 items across multiple DG set capacities, including 40–82.5 KVA and 125 KVA classes, with equipment and components suitable for field and workshop use. A key differentiator is the inclusion of both consumables (filters, coolant) and critical components (pistons, thermostat valves) under one contract, enabling consolidated supply for Zone 05 electric installations. The buyer’s option clause allows quantity fluctuations of up to ±25%, extending delivery time proportionally, while ensuring delivery adheres to original or extended periods. The tender requires vendor compliance with revenue-like documentation (PAN, GST, EFT mandate) and a prior performance track record.
Technical Specifications & Requirements
- Categories: Fuel filter, Oil filter, Air filter, Piston, Fuel pipe inlet/outlet, Thermostat valve, Anti-freeze radiator coolant, MCB 2-pole 230V 40A, Ganti Pickaxe, Insulation tester.
- Capacity range: DG sets from 25 KVA to 320 KVA; specialized items for 40–82.5 KVA and 125 KVA ratings.
- EMD: ₹74,000.
- Standards/Quality: Items must meet OEM specifications for DG sets used by the Indian Army; EMD and pre-qualification as per Buyer terms.
- Delivery scope: Supply to field installations within scheduled delivery windows; option clause may extend delivery period.
- Warranty/Support: Warranty terms to be as per purchaser terms; potential after-sales support.
Terms, Conditions & Eligibility
- EMD: ₹74,000 (in India, as per bank instrument or online).
- Delivery terms: Delivery period anchored to last date of original delivery order; extension rules apply under option clause.
- Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; performance certificates from prior buyers for similar orders in last 3 financial years.
- Turnover/Experience: Demonstrated capability via 3-year project history with single order ≥ 35% of estimated bid value OR multiple orders totaling ≥ 50% of estimated bid value; satisfactory performance certificates required.
- GST responsibility: GST to be paid/reimbursed as actuals or as applicable rate, whichever is lower, up to quoted GST %.
- Quantity flexibility: Up to ±25% variation in order quantity during contract; price remains at contracted rates.
- Payment terms: As per tender terms; include documentation for vendor code creation and EFT mandate submission.
Key Specifications
-
DG set spares for 25–320 KVA range
-
Piston and thermostat valve compatibility for 40–82.5 KVA
-
Fuel filter, oil filter, and air filter batch specifications
-
MCCB 2-pole 230V 40A with 10 KA breaking capacity
-
Anti-freeze radiator coolant specifications
-
Ganti Pickaxe 2 kg with 3 m smooth handle
Terms & Conditions
-
Quantity fluctuation up to 25% at contract rates
-
EMD ₹74,000; GST as actuals or applicable rate
-
Delivery starts after last delivery order; extension rules apply
Important Clauses
Payment Terms
Payment processed as per purchaser terms; GST handling as actuals or at applicable lower rate; EMD compliance required.
Delivery Schedule
Delivery period commences from last date of original delivery order; extended delivery time proportional to quantity variation.
Penalties/Liquidated Damages
Not explicitly stated here; subject to standard government procurement LD terms in final contract.
Bidder Eligibility
-
Demonstrated supply/installation experience for similar DG set spare parts in the last 3 financial years
-
Single order ≥ 35% of estimated bid value or combination orders totaling ≥ 50% of bid value
-
Satisfactory performance certificates from respective buyer organizations
Reverse Auction Schedule
Start
28-Aug-2026, 9:00 pm
End
29-Aug-2026, 9:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
126
Category
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA , Supply only Oil filter for DG Set of 25 KVA to 320 KVA , Supply only Air filter for DG Set of 25 KVA to 320 KVA , Supply only Piston for DG Set of 40 KVA to 82.5 KVA , Supply only Fuel pipe inlet and outlet for DG Set of 40 KVA to 82.5 KVA , Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA , Supply only Piston for DG Set of 125 KVA , Supply only Fuel pipe inlet and outlet for DG Set of 125 KVA , Supply only Thermostat Valve for DG Set of 125 KVA , Suplly only anti freeze radiator coolant , supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete , Ganti Pickaxe With handle not less than 2Kg with smooth handle 3mtr , Manning and operation at various Electric supply installations, DG Sets of Zone 05 , Insulation Tester (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
13
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Bardhaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bardhaman | Bardhaman | - | - | 1 | 90 | - |
Authority Records
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Documents 5
GeM-Bidding-9585621.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA
Supply only Oil filter for DG Set of 25 KVA to 320 KVA
Supply only Oil filter for DG Set of 25 KVA to 320 KVA
Supply only Air filter for DG Set of 25 KVA to 320 KVA
Supply only Air filter for DG Set of 25 KVA to 320 KVA
Supply only Piston for DG Set of 40 KVA to 82.5 KVA
Supply only Piston for DG Set of 40 KVA to 82.5 KVA
Supply only Fuel pipe inlet and outlet for DG Set of 40 KVA to 82.5 KVA
Supply only Fuel pipe (inlet and outlet) for DG Set of 40 KVA to 82.5 KVA
Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA
Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA
Supply only Piston for DG Set of 125 KVA
Supply only Piston for DG Set of 125 KVA
Supply only Fuel pipe inlet and outlet for DG Set of 125 KVA
Supply only Fuel pipe (inlet and outlet) for DG Set of 125 KVA
Supply only Thermostat Valve for DG Set of 125 KVA
Supply only Thermostat Valve for DG Set of 125 KVA
Suplly only anti freeze radiator coolant
Suplly only anti freeze radiator coolant
supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete
supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete
Ganti Pickaxe With handle not less than 2Kg with smooth handle 3mtr
Ganti/Pickaxe With handle not less than 2Kg with smooth handle 3mtr
Manning and operation at various Electric supply installations, DG Sets of Zone 05
Manning and operation at various Electric supply installations, DG Sets of Zone 05 under GE Panagarh with the following manpower. (a) 01 (One) Nos Electrician Per Day (indlucing sunday and holidays) in 08 housrs shift. (b) 07 (Six) Nos FGM Per Day (indlucing sunday and holidays) in 08 housrs shift (Location and Timming of shifts will be decided by Engr in charge. Note. (a) The FGM must be ITI quailifed in relevent trade/ 10 th pass with 03 to 05 years expereince in relvent trade. The Mate FGM must be10 th pass with 01 to 03 years expereince in relvent trade (b) The duty operator will also responsible of the following (i) Proper maintenance and cleaning in and out side area of pump houses/RO Plant /Borewell regularly as a presentable manner. (ii) A printed and properly binded regular attendance/log sheet must be maintained in respect of duty FGM by the contractor supervisors and produced to Engineer in Charge on demand. (iii) In case of non availability/absence of above FGM recovery will be effected double the minimum fair wages applicable for the relevant category or double the quoted rate whichever is higher. Complete all as specified and directed by Engineer In Charge.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply only Fuel filter for DG Set of 25 KVA to 320 KVA | Supply only Fuel filter for DG Set of 25 KVA to 320 KVA | 1 | each set | gepanagar.engrs1853 | 90 | |
| 2 | Supply only Oil filter for DG Set of 25 KVA to 320 KVA | Supply only Oil filter for DG Set of 25 KVA to 320 KVA | 8 | each set | gepanagar.engrs1853 | 90 | |
| 3 | Supply only Air filter for DG Set of 25 KVA to 320 KVA | Supply only Air filter for DG Set of 25 KVA to 320 KVA | 1 | each set | gepanagar.engrs1853 | 90 | |
| 4 | Supply only Piston for DG Set of 40 KVA to 82.5 KVA | Supply only Piston for DG Set of 40 KVA to 82.5 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 5 | Supply only Fuel pipe inlet and outlet for DG Set of 40 KVA to 82.5 KVA | Supply only Fuel pipe (inlet and outlet) for DG Set of 40 KVA to 82.5 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 6 | Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA | Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 7 | Supply only Piston for DG Set of 125 KVA | Supply only Piston for DG Set of 125 KVA | 8 | each | gepanagar.engrs1853 | 90 | |
| 8 | Supply only Fuel pipe inlet and outlet for DG Set of 125 KVA | Supply only Fuel pipe (inlet and outlet) for DG Set of 125 KVA | 9 | each | gepanagar.engrs1853 | 90 | |
| 9 | Supply only Thermostat Valve for DG Set of 125 KVA | Supply only Thermostat Valve for DG Set of 125 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 10 | Suplly only anti freeze radiator coolant | Suplly only anti freeze radiator coolant | 80 | ltrs | gepanagar.engrs1853 | 90 | |
| 11 | supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete | supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete | 2 | each | gepanagar.engrs1853 | 90 | |
| 12 | Ganti Pickaxe With handle not less than 2Kg with smooth handle 3mtr | Ganti/Pickaxe With handle not less than 2Kg with smooth handle 3mtr | 1 | each set | gepanagar.engrs1853 | 90 | |
| 13 | Manning and operation at various Electric supply installations, DG Sets of Zone 05 | Manning and operation at various Electric supply installations, DG Sets of Zone 05 under GE Panagarh with the following manpower. (a) 01 (One) Nos Electrician Per Day (indlucing sunday and holidays) in 08 housrs shift. (b) 07 (Six) Nos FGM Per Day (indlucing sunday and holidays) in 08 housrs shift (Location and Timming of shifts will be decided by Engr in charge. Note. (a) The FGM must be ITI quailifed in relevent trade/ 10 th pass with 03 to 05 years expereince in relvent trade. The Mate FGM must be10 th pass with 01 to 03 years expereince in relvent trade (b) The duty operator will also responsible of the following (i) Proper maintenance and cleaning in and out side area of pump houses/RO Plant /Borewell regularly as a presentable manner. (ii) A printed and properly binded regular attendance/log sheet must be maintained in respect of duty FGM by the contractor supervisors and produced to Engineer in Charge on demand. (iii) In case of non availability/absence of above FGM recovery will be effected double the minimum fair wages applicable for the relevant category or double the quoted rate whichever is higher. Complete all as specified and directed by Engineer In Charge. | 11 | per calender month | gepanagar.engrs1853 | 90 |
Categories
31
Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate duly certified by Bank
Satisfactory Performance Certificates from previous buyers for similar orders (last 3 financial years)
Technical bid documents and OEM authorizations (where applicable)
Any other documents requested under Buyer Added Terms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PERFORMANCE | Type | Not Portable |
| PERFORMANCE | Measurement Range | 1k ohm to 4G ohm |
| PERFORMANCE | Measurement Accuracy | 2 Or lower |
| PERFORMANCE | Measurement Resolution | 0.01 |
| PERFORMANCE | Test Voltage | 500.0 |
| PERFORMANCE | Test Current | 5.0 |
| SAFETY | Safety rating | Category III 600 V of IEC 61010 |
| WARRANTY | Warranty | 3 Or higher |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for DG set spares tender in Bardhaman West Bengal 2026
Bidders must meet eligibility criteria including 3-year supply experience and performance certificates; submit PAN, GSTIN, Cancelled Cheque, EFT mandate; EMD ₹74,000; provide OEM authorizations where applicable; ensure delivery within 25% quantity variation rules.
What documents are required for Indian Army DG set spare bid in West Bengal
Required documents include PAN, GSTIN, Cancelled cheque, EFT mandate, performance certificates from prior buyers for similar orders, and technical bid documents; OEM authorizations should be provided for relevant product lines; ensure GST compliance per tender terms.
Which DG set spares are covered under this tender in Bardhaman
The scope includes fuel, oil, and air filters, pistons for 40–82.5 KVA, fuel inlet/outlet pipes, thermostat valves for 40–82.5 and 125 KVA, anti-freeze coolant, 2-pole MCB 230V 40A 10 KA, plus related items and accessories.
What are the payment terms for Indian Army spare parts supply
Payments follow purchaser terms; GST reimbursement is at actuals or the applicable rate, whichever is lower; EMD must be submitted; ensure delivery within original or extended delivery period per option clause.
What is the delivery clause for quantity variation in this tender
The purchaser may increase/decrease quantity up to 25% at contracted rates; delivery period extends proportionally based on the formula: (increase quantity ÷ original quantity) × original delivery period, with a minimum 30 days.
What are the eligibility criteria for prior project experience in this bid
Bidders must demonstrate 3 financial years of supply/installation of similar DG set spares; single order ≥ 35% of bid value OR multiple orders totaling ≥ 50%; provide satisfactory performance certificates from buyers for the related orders.
Which standards or certifications are required for this DG set spare tender
Standards include OEM compatibility for DG sets in 25–320 KVA range; ISI/ISO marks are not explicitly stated, but OEM authorizations and performance certificates are required; ensure compliance with GST and EFT documentation.
What are the key items included under the 13 BOQ provisions
Key items include fuel/oil/air filters, pistons for 40–82.5 and 125 KVA, fuel inlet/outlet pipes, thermostat valves, anti-freeze coolant, 2-pole MCB 230V 40A, and accessories like Ganti Pickaxe and insulation tester.