TenderDekho Logo
GEM

East Central Railway Manning/Housekeeping Tender Samastipur Bihar 2026 ISI/ISO Standards Notified 2026

Bid Publish Date

02-Feb-2026, 7:33 pm

Bid End Date

25-Feb-2026, 8:00 pm

EMD

₹2,19,700

Value

₹1,39,46,061

Location

SAMASTIPUR , BIHAR

Progress

Issue02-Feb-2026, 7:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Multi-location housekeeping for OHE/PSI depots across SAMASTIPUR, BIHAR
  • • EMD ₹219,700; DD payment option in favour of FA and CAO ECR HAJIPUR
  • • Salary/wage payment responsibility borne by service provider prior to reimbursement
  • • Contract quantity/duration adjustment up to 25% at issuance and post-issuance
  • • Hard copy EMD delivery within 5 days of bid end/opening
  • • No BOQ/specifications available; emphasis on staffing, payroll, and statutory compliance

Tender Overview

East Central Railway invites bids for Manning/Housekeeping of OHE/PSI depot at KVC, SGL, NKE, RXL, SMI, SKI, MHRL, SRGR, SHC, BNKI, SPJ, HPO & Central store/SPJ in SAMASTIPUR, BIHAR. Estimated value ₹13,946,061.12 with an EMD ₹219,700. Procurement covers contract-based housekeeping services and manning for multiple depots; no BOQ items listed. Bid terms include a flexible contract quantity/duration adjustment of up to 25%, applicable at contract issuance and thereafter. Emphasis on compliance with tender terms and timely payroll handling by the service provider. Unique scope: multi-location housekeeping for extensive depot network under Indian Railways.

Technical Specifications & Requirements

  • No technical specifications or BOQ items available; tender focuses on service delivery capability, staffing, and compliance.
  • EMD of ₹219,700; payment method accepts Account Payee Demand Draft in favor of FA and CAO ECR HAJIPUR, payable at HAJIPUR.
  • Service provider must pay salaries/wages to deployed staff first, then seek reimbursement from the buyer with statutory documents (PF, ESIC) and bank statements.
  • No product standards listed; reliance on service-level agreement, payroll evidence, and statutory compliance for bidders.
  • Delivery scope includes staffing across multiple depots as per contract; no installation or equipment specs required.

Terms, Conditions & Eligibility

  • EMD: ₹219,700 via DD or equivalent; hard copy to be delivered within 5 days of bid end/opening.
  • Payment terms: Salaries paid by service provider upfront; reimbursement by purchaser with statutory documents.
  • Option Clause: Quantity/duration may be increased/decreased by up to 25% at bid issuance and contract finalization.
  • Business compliance: Bidders must adhere to ECR procurement terms; submission of DD proof and scanned copy with bid.
  • Demonstrated capability to manage multi-site housekeeping; no explicit experience thresholds published in data.

Key Specifications

  • Service category: Manning/Housekeeping of OHE/PSI depot

  • Estimated contract value: ₹13,946,061.12

  • EMD amount: ₹219,700

  • Location: SAMASTIPUR, BIHAR (multiple depots listed)

  • Payment method for EMD: Account Payee DD in favour of FA and CAO ECR HAJIPUR

  • Payroll obligation: salary/wage payments made by service provider upfront

Terms & Conditions

  • EMD ₹219,700 via DD; hard copy to Buyer within 5 days of bid end/opening

  • Contract quantity/duration may shift by up to 25% at issuance and thereafter

  • Service provider bears payroll obligations and must submit statutory PF/ESIC documentation

Important Clauses

Payment Terms

Salaries paid by service provider upfront; buyer reimburses with statutory documentation

Delivery Schedule

No fixed delivery schedule; performance contingent on deployment across depots per contract

Penalties/Liquidated Damages

Not specified in data; potential LD typically linked to performance gaps in similar tenders

Bidder Eligibility

  • Experience in supplying Manning/Housekeeping services to government or rail sector preferred

  • Financial stability evidenced by last 2-3 years statements

  • Compliance with PF/ESIC and statutory labor regulations

Documents 12

GeM-Bidding-8920963.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration proof

2

PAN card copy

3

Experience certificates (relevant housekeeping/manning contracts)

4

Financial statements (last financial year or as required)

5

EMD submission proof (DD or online receipt) and scanned copy

6

Technical bid documents or compliance statements

7

OEM authorizations (if any applicable to subcontractors)

8

PF/ESIC statutory documents (during contract execution)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Manning/Housekeeping tender in Samastipur Bihar 2026

Bidders should submit the EMD of ₹219,700 via DD in favour of FA and CAO ECR HAJIPUR, along with scanned proof. Include GST, PAN, experience certificates, financials, and PF/ESIC compliance. Ensure payroll processes meet contractor obligations before claiming reimbursements from East Central Railway.

What documents are required for ECR Hajipur housekeeping tender

Required documents include GST registration, PAN, last 2-3 years financial statements, experience certificates for similar services, EMD DD proof with bid, technical compliance, PF/ESIC documentation, and OEM authorizations if subcontracted. Submit hard copy within 5 days of bid end date.

What are the contract quantity variations for this tender

The buyer may adjust contract quantity or duration by up to 25% at the time of issuing the contract and again later upon finalization. Bidders must accept revised quantity/duration as a condition of award and sign amended contractual documents.

What are salary payment obligations for the service provider

The service provider must pay salaries/wages to deployed staff first, then claim reimbursement from East Central Railway with PF/ESIC and bank statements. This ensures statutory compliance before payments are settled by the buyer.

What is the EMD amount and payment method for this bid

EMD is ₹219,700. Payments may be made via Account Payee Demand Draft in favour of FA and CAO ECR HAJIPUR, payable at HAJIPUR. Scanned DD proof must accompany the bid, with the hard copy delivered within 5 days post bid end.

Are there any technical specifications specified for the depots

No technical BOQ or performance standards are listed in the tender data. The procurement emphasizes staffing capability, payroll compliance, and statutory documentation rather than equipment specs. Bidders should demonstrate capacity to deploy across multiple depots.

What is the location for this East Central Railway tender

The bidding location is SAMASTIPUR, BIHAR 848101 for Manning/Housekeeping services across multiple OHE/PSI depots and central store under East Central Railway, requiring multi-site staffing and payroll management capabilities.

What documents are needed at bid submission for eligibility

Submit GST certificate, PAN card, experience certificates, financial statements, EMD proof (DD scanned), technical bid/compliance, PF/ESIC documents, and any OEM authorizations. Ensure digital uploads are complete and hard copies delivered within 5 days after bid end.