GEM

Police Department Kerala Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Tender 2025 - ISI/AAA/TRTL Specs

Posted

24 Oct 2025, 04:50 pm

Deadline

03 Nov 2025, 05:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue24 Oct 2025, 04:50 pm
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required to participate; provide OEM authorization documents
  • • Telescopic handle minimum length: 2 meters; mirror size 9" x 5" (convex/plain)
  • • Dedicated toll-free service contact; functional service center in each consignee state or establish within 30 days
  • • Maintenance commitment: repairs within 10 days of intimation; manuals and care literature to be supplied
  • • Option clause allows ±25% quantity adjustment; delivery timeline extended proportionally with minimum 30 days

Categories 4

TROLLEY VEHICLE CONVEX SECURITY MIRRORS MIRRORS

Tender Overview

Organization: Police Department (Kerala) and Home Department Kerala. Procurement: Inverted Mirror Trolley Mounted Under Vehicle Search Mirror, Convex Security Mirrors (V2) with Q4 classification. Location: Kerala, India. Quantity/Value: Not disclosed; scope includes telecoping handle, mirror assembly, and accessories per Annexure 5. Key differentiator: Mandatory OEM authorization, dedicated service support, and on-site/off-site maintenance framework. Unique aspects: Minimum 2 m telescopic handle, adjustable mirror 9" x 5", and required accompanying manuals.

Technical Specifications & Requirements

  • Mirror: Adjustable Convex/Plain mirror, size 9" x 5" or better for expanded field of vision.
  • Handle: Telescopic extension handle with minimum length of 2 meters.
  • Torch Mounting: Adjustable mounting for auxiliary torch.
  • Weight/Durability: Lightweight, durable, complaint-free, market-proven product.
  • Documentation to accompany: Technical manual, User handbook, literature on care/handling/storage, packing/transportation specs, and periodic serviceability checks.
  • Maintenance: Well-equipped office/workshop with qualified engineers; repairs within 10 days of receipt of intimation.
  • Authorization: Direct OEM authorization to participate in tender; provide OEM authorization documents.
    -Support: Functional Service Centre in the state of each consignee location or establish within 30 days of award; payment released on evidence of service capability.
  • ATC/ATC Clauses: Dedicated/toll-free service support number required.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity by up to 25% during contract; extension of delivery time follows the option formula with a minimum of 30 days.
  • Service Centers: Presence in each consignee state; if absent, establish within 30 days; payment on evidence.
  • Support Helpline: Dedicated toll-free service number required.
  • OEM Authorization: Required to participate; provide explicit authorization documents.
  • Warranty/Repair: Maintenance window and escalation timeline; repair within 10 days from intimation.
  • Documentation: Include technical manuals and user literature; English language mandatory.

Key Specifications

  • Inverted mirror trolley: 9" x 5" adjustable convex/plain mirror

  • Telescopic handle: minimum 2 meters length

  • Torch mounting: adjustable feature

  • Weight: lightweight and durable design

  • Maintenance: authorized service center in state; 10-day repair window

  • Documentation: English language manuals, care literature, packing/handling/storage specs, periodic checks

Terms & Conditions

  • 25% quantity variation allowed during contract; delivery period extension rules apply

  • OEM authorization required; establish service center within 30 days if not present

  • Dedicated toll-free service number; 10-day repair window after intimation

  • 30-day setup for service center; payment upon documentary evidence

  • Provide technical manuals and user literature in English

Important Clauses

Payment Terms

Payment to be released after submission of service capability evidence and completion of delivery milestones per contract; subject to ATC terms.

Delivery Schedule

Delivery timeline subject to option clause; increased quantity allowed up to 25% with pro-rated extension, minimum 30 days.

Penalties/Liquidated Damages

LD provisions to be applied for delays beyond agreed delivery periods per contract terms.

Bidder Eligibility

  • Must hold OEM authorization for the mirror trolley product

  • Must have functional service centers in the state of each consignee or commit to establishing within 30 days

  • Must provide dedicated toll-free service line

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Camera Camera with IR Sensors With, Without
Camera Camera Resolution (in Mega Pixel) 0
Camera Optical Zoom of Lens 2X, 4X, 6X, 8X, 10X, 12X, 16X, 20X, NA Or higher
Trolley Details Number of Wheels in the trolley (nos) 0
Trolley Details Material of Trolley Platform and telescopic rods and handle Stainless Steel, Weatherproof powder coated steel
Warranty Warranty 1 Year, 2 Year, 3 Year Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar security equipment deployments

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorization letter authorizing participation

8

Technical manuals and user handbooks (English)

Frequently Asked Questions

How to bid for the inverted mirror trolley tender in Kerala police?

Bidders must obtain OEM authorization, establish a state-wide service center or prove presence, and submit technical manuals in English. Ensure 9"x5" mirror with 2 m telescopic handle, along with dedicated toll-free support number and documentation proving servicing capability.

What documents are required for the Kerala security mirror tender?

Submit GST, PAN, financial statements, experience certificates for similar deployments, OEM authorization, technical manuals, user handbook, care literature, packing/handling specs, and service capability evidence; EMD as applicable and certificate validity must be current.

What are the key technical specifications for the mirror trolley?

Mirror size must be 9" x 5" (convex/plain), telescopic handle minimum 2 meters, adjustable torch mounting, lightweight durable construction, and English-language manuals including maintenance guidance.

What is the delivery extension policy for quantity changes?

The purchaser may increase/decrease quantity up to 25% at contract placement and during currency; delivery time extends proportionally using the formula (increased/original) × original period, minimum 30 days.

What maintenance commitments are required for service centers?

A functional service center must exist in each consignee state or be established within 30 days; payment is released after documentary evidence of the center; dedicated toll-free support is required.

What warranty/repair obligations are specified for the mirror trolley?

Repair/maintenance must occur within 10 days from receipt of intimation; ensure access to qualified engineers and on-site/off-site service as per terms.

How to demonstrate OEM authorization for this tender in Kerala?

Submit explicit OEM authorization letter proving eligibility to participate; ensure the authorizing entity is named and current, with contact details and scope of supply clearly defined.

What is the required scope of documentation with the bid?

Provide technical manual, user handbook, care/maintenance literature, packing/handling specs, English-language service procedure, and evidence of a dedicated service helpline as part of bid submission.