Western Coalfields Limited N-Hexane Glacial Acetic Acid Potassium Hydrogen Phthalate Tender Chandrapur Maharashtra 2025

Tender Overview

Western Coalfields Limited seeks procurement of N-Hexane (Q2), Glacial Acetic Acid (Q3) and Potassium Hydrogen Phthalate (Q3) for delivery to Chandrapur, Maharashtra. The tender scope lacks explicit quantity and value details in the provided data, but includes a 1-year warranty from final acceptance or post-installation, and an option clause enabling ±25% quantity variation at contracted rates. GST handling is bidder’s responsibility with reimbursement rules stated per actuals or applicable rates. The bid requires OEM warranties and after-sales support presence across India. The ATC clauses emphasize document uploads and timely delivery alignment with delivery orders, ensuring service/maintenance capability. The vendor must ensure GST invoice uploads and GST payments confirmation in the GeM portal. The opportunity is positioned for suppliers with government procurement experience and strong after-sales networks.

• Organization: Western Coalfields Limited (Coal India Limited group)
• Location: Chandrapur, Maharashtra
• Product Category: N-Hexane, Glacial Acetic Acid, Potassium Hydrogen Phthalate
• Warranty: 1 year from final acceptance or commissioning
• Delivery/Option Clause: ±25% quantity variation; extended delivery period rules described
• Documentation: GST, PAN, cancelled cheque, EFT mandate; OEM warranties; service centers information
• GST: Reimbursement as actuals or applicable rates, subject to quoted GST%

Technical Specifications & Requirements

• Product names: N-Hexane (Q2), Glacial Acetic Acid (Q3), Potassium Hydrogen Phthalate (Q3)
• Warranty: 1 year from date of final acceptance or after installation/commissioning; OEM warranty certificates required at delivery
• After-sales: Well-established Installation, Commissioning, Training, Troubleshooting and Maintenance service network in India; service centers near consignee locations to be uploaded with bid
• Certificates: OEM warranties and certificates to be uploaded; failure to provide certificates may lead to bid rejection
• GST/Invoices: Invoice must be in consignee name with consignee GSTIN; scanned GST invoice and GST payment screenshot to be uploaded in GeM portal
• Experience: Bidder or OEM (direct or via resellers) must have manufactured and supplied same/similar category products to government or PSU for at least 3 years
• Option clause specifics: Quantity may be increased/decreased up to 25% of bid quantity at contracted rates; delivery time calculations defined if extended
• Delivery terms: Delivery schedule aligned to last date of original delivery order; extended time formula applies, minimum 30 days

Terms, Conditions & Eligibility

• EMD / Bid security: Not explicitly stated in data; ensure compliant as per GeM ATC and terms
• GST compliance: Bidder bears GST applicability; reimbursement as per actuals or applicable rates (whichever lower) up to quoted GST%
• Documents for Vendor Code Creation: Copy of PAN, copy of GSTIN, copy of cancelled cheque, copy of EFT mandate certified by bank
• Payment terms: Invoice through GeM; GST invoice uploaded with GST portal payment confirmation; payment terms aligned to GeM process
• Warranty/Service: 1 year warranty; rectification of breakdowns during warranty; details of service centers near consignee destinations to be uploaded
• Delivery: Compliance with original delivery date; extended delivery time as per option clause; delivery period computation specified
• Qualification: Regular manufacture and supply to central/state govt/PSU for at least 3 years; OEM or authorized reseller acceptable
• Penalties: Not explicitly stated; ensure adherence to delivery and warranty clauses as per ATC