Panchayati Raj UP Facility Management Services Lump Sum Tender 2025 - UP Procurement with 25% Variation Clause & EMD Options

Tender Overview

The tender is issued by the Uttar Pradesh Panchayati Raj Department for Facility Management Services on a Lump Sum basis, covering premises and specified furniture and consumables. Estimated value is ₹88,90,000. Scope includes shelves (stainless steel with anti-rust coating), reading tables, chairs, computer tables, low-height display racks for children, librarian/assistant desks, and inclusive consumables. Location details are not specified; however, procurement targets municipal or gram panchayat premises under UP government guidelines. A key differentiator is the inclusive provision of consumables within the contract price and a flexible quantity/duration clause up to 25%. Unique terms include an excess settlement option and mandatory OEM authorization where applicable.

Technical Specifications & Requirements

• No explicit product specifications are stated in the tender summary; however, items listed include: book shelves, reading tables, chairs, computer tables, low height display racks, and librarian/assistant desks.
• Standard contract terms require: OEM authorization where applicable, a dedicated toll-free service line, and an escalation matrix for service support. EMD/PBG submission options include DD or Fixed Deposit Receipts (FDR) and the possibility of performing a performance security via FDR. The tender allows a contract quantity/duration increase of up to 25% at bid issue and post-issuance, with an option for excess charges up to a specified percentage.

Terms, Conditions & Eligibility

• EMD/PBG options: DD or FDR, with hardcopy delivery within 5 days of bid end/open; PBG accepted; FDR must be pledgeable in the seller’s name.
• Variation clause: Quantity or duration can be increased up to 25% at contract issue; post-issuance, same limit applies.
• Manufacturer Authorization: Required where applicable; submit OEM authorization with bidder details.
• Service support: Dedicated toll-free number and escalation matrix must be provided.
• Financial standing: Bidder must declare non-liquidity, non-bankruptcy status.
• Documentation: GST, PAN, experience certificates, financial statements, and technical/compliance documents as applicable.