Rural Development Department Bihar Tubular Street Light Poles Tender 2026 IS0 45001/14001/9001 2015-2025
Progress
Key Highlights
- • Critical brand/OEM requirement: Authorization Certificate and OEM compatibility for tubular street light poles
- • Technical standards: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- • Special clauses: quantity variation up to 25% with extended delivery time formula
- • Eligibility criteria: ₹50 Lakh/year turnover minimum for last 2 financial years
- • Warranty/AMC expectations: implied through ISO standards; explicit warranty terms not stated
- • Penalties/LD: not specified; delivery time extensions governed by option clause
- • Delivery/installation: Local service centre mandatory
- • Documentation: GST, PAN, UID, ITR AY 2023-24 to 2025-26, audit report, balance sheet
Tender Overview
The Rural Development Department of Bihar invites bids for Tubular Street Light Poles (V2) under the Lighting Pole or Post and Hardware category. The tender requires a local service center, ISO 45001:2018, 14001:2015 & 9001:2015 certifications, and submission of GST, PAN, UID, and annual turnover proof. A physical product sample must be demonstrated within 1 week of tender date. The buyer reserves quantity variation up to 25% and extended delivery time proportional to change in quantity, with a minimum 30 days. This procurement emphasizes compliance with quality standards and traceability via documented financials and prior work certificates. The bid targets bidders capable of supplying standard-compliant tubular light poles with appropriate OEM authorization and color catalogues.
Technical Specifications & Requirements
- Product: Tubular Street Light Poles, V2 configuration, post and hardware category
- Certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- Documentation: GST certificate, PAN, UID, self-attested; turnover certificate for last 2 years (₹50 Lakh/year minimum); GST returns including GSTR-3B
- Demonstration: physical product sample within 7 days; local service centre mandatory
- Financials: ITR for AY 2023-24, 2024-25, 2025-26; Audit Report and Balance Sheet
- Compliance: Notarized affidavit of non-blacklisting; Authorization Certificate; item catalog details
- Prior work: Last 5 completed works/certificates from purchaser/CARC
Terms, Conditions & Eligibility
- Quantity variation: up to 25%; extended delivery time proportionate to change in quantity
- Delivery timeline: calculated with minimum 30 days; extended period anchored to contract terms
- Documentation: GST, PAN, UID, turnover certificates, ISO certificates, ITRs, audit reports, balance sheet
- Compliance: OEM authorization, local service centre presence, sample submission, notarized affidavit
- Payment terms: specified in ATC; penalties for non-conformance not shown; sample-led evaluation required
- Warranty/AMC: not explicitly stated; ISO compliance implies ongoing quality management
Key Specifications
-
Product category: Tubular Street Light Poles (V2)
-
Quantity variation capability: ±25%
-
Delivery period: minimum 30 days, extended per option clause
-
Standards: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
-
Local service centre requirement for post-sale support
Terms & Conditions
-
Quantity may vary up to 25% at contract award and during contract period
-
Mandatory ISO certifications and OEM authorization; local service center required
-
Submit comprehensive financials, turnover proofs, ITRs, and audited statements
Important Clauses
Payment Terms
Terms not explicitly provided; ATC indicates payment terms to be defined in the contract
Delivery Schedule
Delivery starts from the last date of original delivery order; extension based on quantity variation per formula
Penalties/Liquidated Damages
Not explicitly stated; penalties would be defined in final contract and ATC compliance
Bidder Eligibility
-
Minimum annual turnover ₹50 Lakh in each of last 2 financial years
-
ISO 45001:2018, 14001:2015, 9001:2015 certificates
-
OEM authorization and local service centre presence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
175 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854104
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajiya Begam | 854104,BLOCK OFFICE BARARI | Katihar | Bihar | 854104 | 1 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-9757128.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Certificate
PAN card
UID (Aadhar) or equivalent
Turnover certificate for last 2 years (₹50 Lakh/year)
Authorization Certificate
ISO Certificates: ISO 45001:2018, 14001:2015, 9001:2015
GST Returns (GSTR-3B)
Notarized affidavit of non-blacklisting
ITR AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Item catalog with color/variations
Previous 5 work completion certificates
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for tubular street light poles in Bihar tender 2026?
Bidders must submit GST, PAN, UID, and turnover certificates for the last 2 years, along with ISO 45001/14001/9001 certificates and OEM authorization. Include sample within 7 days, and demonstrate a local service centre. Prepare ITRs for three assessment years and audited accounts.
What are the essential documents for Bihar lighting poles bid 2026?
Essential documents include GST Certificate, PAN, UID, turnover certificates, ISO certificates, OEM authorization, GST returns (GSTR-3B), notarized non-blacklisting affidavit, ITRs for 2023-24 to 2025-26, audit report, balance sheet, and color catalog of items.
What standards must tubular street light poles meet for this tender?
Bidders must meet ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 certification requirements, ensuring quality management, environmental management, and occupational health/safety practices in production and supply.
When is the delivery period for Bihar street pole tender 2026?
Delivery period is governed by the contract delivery terms with a minimum of 30 days; quantity variations up to 25% may adjust the delivery timeline proportionally as per the option clause.
What is the EMD or security requirement for this procurement?
EMD details are not explicitly stated; bidders should monitor the procurement notice for the required security deposit or EMD amount and preferred payment mode as per the final contract terms.
What is the scope of the local service centre requirement in this bid?
A mandatory local service centre ensures after-sales support and warranty handling; bidders must demonstrate service capabilities and location specifics to meet installation and maintenance needs of tubular light poles.
What documents prove eligibility for Bihar Rural Development pole procurement?
Eligibility is proven by turnover proof, ISO certificates, OEM authorization, recent ITRs, audited financials, and non-blacklisting affidavit; ensure all documents are current and attested where required.
How to submit a compliant sample for the Bihar lighting poles tender?
Prepare a physical sample of the tubular light pole and present it within 7 days of tender date; ensure the sample reflects specified dimensions and finishes, with accompanying catalog and certificate of conformity.