National Informatics Centre Toner Cartridges Tender 2026 Department of Electronics and IT India
Bid Publish Date
02-Sep-2026, 2:58 pm
Bid End Date
07-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • Critical: NIC procurement for toner cartridges in printer consumables
- • Brand/OEM requirements: Generic cartridges with OEM model compatibility; no fixed brand specified
- • Standards/Certifications: Not explicitly stated in data; bidders should ensure generic printer consumable compatibility
- • Special clauses: 25% quantity variation during contract; adaptive delivery timeline under option clause
- • Eligibility: Compliance with quantity variation and delivery recalculation terms
- • Warranty/AMC: Not specified in data
- • Penalties/LD: Not specified in data
- • Delivery/Installation: Delivery period calculated from last delivery order date; minimum 30 days
- • Submission: Follow buyer-added terms; prepare for flexible BOM without fixed BOQ
Tender Overview
National Informatics Centre (NIC), under the Department of Electronics and Information Technology, invites bids for toner cartridges / ink cartridges / consumables for printers under the PAC category. The tender contemplates procurement of generic cartridge items with unspecified OEM models, printer compatibility, color, and minimum yield details. The scope references a flexible quantity framework with an option clause allowing ±25% quantity adjustments at contracted rates. Location details are not disclosed in the data, but the procurement focuses on consumables and replacement cartridges for various printer brands and models. The absence of a BOQ indicates a broad, category-wide purchase rather than a line-item specific tender. A clear differentiator is the reserved option to scale orders during the currency of the contract, enabling NIC to adapt to demand. Unique aspects include the emphasis on generic cartridge specifications and OEM-model compatibility while maintaining delivery timelines aligned with order issuance.
Technical Specifications & Requirements
- Product Class of Cartridge and Type of Cartridge/Consumable (generic)
- Printer/Multifunction Machines Brand compatibility (generic)
- Color of Ink/Toner (generic) and Model Number of OEM Printer
- Model Number of OEM Printer Cartridge/Consumable (generic)
- Minimum Yield (replacement cartridge/consumable) in pages
- Optional: adherence to any implied OEM standards or brand compatibility where specified, with delivery terms governed by the option clause
- Emphasis on non-BOQ procurement to accommodate multiple brands and models within the generic category
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates during the contract; delivery period recalculated from the last date of the original delivery order
- Delivery timelines extendable per the calculation: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Compliance required with the option to extend delivery durations within the contracted framework
- Bidders must accept and comply with these option-based delivery terms as part of bid submission.
Key Specifications
-
- Product Class of Cartridge: Generic replacement cartridge
-
- Printer Brand Compatibility: Generic compatibility with multiple printer/MFD brands
-
- Type of Cartridge/Consumable: Replacement cartridge/ink cartridge
-
- Color: General color range (black, color variants as applicable)
-
- Model Number of OEM Printer/Cartridge: Generic placeholders aligning with OEM models
-
- Minimum Yield: Page yield specified per cartridge in data sheet (exact numbers not provided)
Terms & Conditions
-
Key Term 1: Quantity may vary by up to 25% during contract at contracted rates
-
Key Term 2: Delivery period calculated from last delivery order date with a minimum of 30 days
-
Key Term 3: Compliance with generic cartridge compatibility; OEM-specific model details not fixed
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate NIC standard payment terms aligned with procurement norms
Delivery Schedule
Delivery timeline linked to last delivery order date; extended durations allowed via option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should prepare for potential standard L&D terms typical to NIC procurements
Bidder Eligibility
-
Proven experience in supplying toner cartridges and printer consumables
-
Ability to meet generic compatibility across multiple OEM models
-
Financial stability demonstrated via last 2 years' financial statements
Tender Data
Bid Details
Quantity
20
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
7
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
180001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sideshwar Bhagat | 180001,NB 12 Mini Block Civil Secretariat | Jammu | Jammu And Kashmir | 180001 | 20 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9828813.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
3 Updates Update
Extended Deadline
07-Oct-2026, 6:30 am
Opening Date
08-Oct-2026, 6:30 am
Update
Extended Deadline
30-Sep-2026, 6:30 am
Opening Date
01-Oct-2026, 6:30 am
Update
Extended Deadline
23-Sep-2026, 6:30 am
Opening Date
24-Sep-2026, 6:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar toner cartridge supply
Financial statements (minimum last 2 years)
EMD/Security deposit documents (as applicable by NIC)
Technical bid documents showing cartridge specifications and compatibility
OEM authorizations (if any for generic cartridges against OEM models)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | PRINTMARK Powered by Landmark |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | PMS 3031DN /PMX 3031ADN /PMS 4031DN /PMX 4031ADN |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | P3040H0 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for NIC printer consumables tender in Delhi 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents along with technical bid. Ensure generic cartridge compatibility across OEM models and provide yield data. The tender allows up to 25% quantity variation; delivery timelines start from the last delivery order date and require readiness for an adaptive schedule.
What documents are required for NIC toner cartridge procurement 2026?
Required documents include GST registration, PAN, experience certificates in toner supply, last 2 years’ financial statements, EMD documentation, technical compliance sheets, and OEM authorizations (if applicable). These must accompany the technical bid to participate in the NIC PAC category tender.
What are the delivery terms for NIC toner cartridges tender 2026?
Delivery is tied to the last date of the original delivery order with an option to extend. Quantity increases/decreases up to 25% at contracted rates. If expanded, the new delivery period is calculated as (increased quantity / original quantity) × original period, with a minimum extension of 30 days.
What is the minimum yield requirement for cartridges in this NIC tender?
The tender specifies a minimum yield per replacement cartridge but does not publish exact page numbers. Bidders must declare yield in pages per cartridge in their technical bid and ensure compatibility with generic OEM models where applicable.
Which standards or certifications apply to NIC printer consumables procurement?
The data does not specify particular standards. Bidders should demonstrate compatibility with generic printer consumables and provide documentation showing adherence to OEM model specifications and quality controls comparable to industry norms.
How is quantity variation managed in NIC PAC category tender?
NIC reserves the right to adjust order quantity up to 25% during contract execution at contracted rates. The calculation for delivery extension uses the formula provided, with a guaranteed minimum of 30 days for any extended period.
What is required to prove eligibility for NIC toner cartridge bids 2026?
Eligibility requires organizational experience in supplying toner cartridges, financial capability evidenced by statements, GST/PAN validity, and bid documentation covering technical compliance for generic cartridges and OEM compatibility.
Where can I find the technical specification details for NIC consumables?
Details are broadly categorized as generic cartridge class, color, compatibility, and minimum yield. Bidders should include specific model numbers and page yields in their technical bid, ensuring alignment with NIC’s flexible, OEM-agnostic procurement approach.