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Southern Railway Coffee Dispensing Machine Tender Chennai Tamil Nadu 2026 IS 550 KW V2 Q3

Bid Publish Date

21-Feb-2026, 2:21 pm

Bid End Date

02-Mar-2026, 10:00 am

Value

₹1,68,000

Location

CHENNAI , TAMIL NADU

Latest Corrigendum Available

Progress

Issue21-Feb-2026, 2:21 pm
Corrigendum26-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Single Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: None stated; focus on compatibility with railway kitchen operations
  • • Technical certifications: None explicitly listed; ensure ISI/IS 550/ISO alignment if specified in full tender
  • • Special conditions: Option to increase/decrease quantity by 25% during and after contract; extended delivery period rules
  • • Eligibility criteria: Financial soundness and no liquidation; GST-compliant invoicing
  • • Warranty/AMC: Not explicitly defined; verify during final bid stage
  • • Penalties/Performance: Termination rights for non-delivery or misrepresentation; LD details not specified

Categories 1

MACHINE

Tender Overview

Southern Railway in Chennai, Tamil Nadu invites bids for the procurement of a Coffee Dispensing Machine (V2) – Q3. The estimated contract value is ₹168,000.00 with scope covering Supply, Installation, Testing and Commissioning. The opportunity targets suppliers capable of delivering machine categories aligned to railway requirements, with a focus on compact, steam-based beverage systems. The tender emphasizes a flexible quantity option up to 25% extra during contract execution and adherence to the stated supply terms. bidders should prepare for GST-compliant invoicing and timely delivery from contract award.

Technical Specifications & Requirements

  • Category: Type — Type of machine operation mode; Category: Type — Item dispensed; Category: Material — Body material.
  • Category: Design — Number of raw mixture chambers; Protection against empty steaming chamber (non espresso); Protection against over-pressure steaming (non espresso).
  • Category: Dimensions — Inbuilt milk container; Milk inbuilt container capacity (liters); Inner water storage for steaming; Inbuilt hot water storage capacity (liters); Raw mixture chamber capacity (liters); Dispensing rate (cups per hour).
  • Category: Performance — Power (KW).
  • Delivery scope: Supply, Installation, Testing and Commissioning per BOQ.
  • Key expectations: Basic compliance with standard feeding, safety and workflow integration for railway premises.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data; bidders must comply with standard bid security norms.
  • Delivery window: Delivery schedule linked to original delivery order with option to extend up to 25% quantity as per clause; minimum extension logic of 30 days applies.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required.
  • GST invoicing: Invoice must be GST-compliant and in consignee name with GSTIN; GST payable per actual rates or quoted percentage.
  • Payment terms: Payment terms aligned to contract with invoicing through GeM portal; supplier to upload GST invoice and GST portal payment confirmation.
  • Contract termination: Buyer may terminate for material breach, non-delivery, insolvency, or misrepresentation.
  • Warranty/after-sales: Not explicitly specified; ensure due diligence on post-delivery support and AMC if applicable.

Key Specifications

  • Coffee dispensing machine capable of operating in non-espresso mode

  • Raw mixture chamber capacity and dispensing rate specified in BOQ (units to be provided)

  • Inbuilt milk container and corresponding capacity in liters

  • Inbuilt hot water storage capacity (Liters) and inner water storage for steaming

  • Power rating in KW and overall dimensions constraints

  • Body material specification and protection features for safety

Terms & Conditions

  • Delivery quantity may vary by up to 25% at contract; extended delivery period rules apply

  • GST invoicing must be in consignee name with GSTIN; GST payable as actual rates or quoted %

  • Non-compliance or delivery failures may trigger contract termination and risk of financial penalties

Important Clauses

Payment Terms

Invoices must be GST-compliant, raised in consignee name; payment through GeM with GST portal confirmation; no explicit advance terms stated in data

Delivery Schedule

Delivery period linked to last date of original delivery order; optional quantity extension requires calculated time based on (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for material breach, inability to deliver, or bankruptcy; LD terms not fully specified in data

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide statutory undertaking

  • Ability to supply and commission coffee dispensing machines in a railway environment

  • GST registration and GST-compliant invoicing capability

Documents 3

GeM-Bidding-9024483.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Type Type of machine Operation Mode Automatic Premix
Type Item Dispensed Tea-Coffee-Milk-Water-Soup
Material Body Material Galvanished Iron sheet, Stainless Steel 304 Or higher
Design Number of Raw Mixture Chamber 4, 5, 6 Or higher
Design Protection against empty steaming chamber (Hint: Select No for Non Espresso machines) No
Design Protection against over pressure steaming (Hint: Select No for Non Espresso machines) No
Dimensions Inbuilt Milk Container No
Dimensions Milk inbuilt container capacity(ltr) NA Or higher
Dimensions Inner Water Storage for steaming No
Dimensions Inbuilt hot water Storage Capacity ( Ltr ) 2.0, 2.5, 3.0 Or higher
Dimensions Raw Mixture chamber capacity (ltr) 4, 5 Or higher
Dimensions Dispensing rate (cups per hr) 140, 150, 160, 170, 180, 190, 200, 210, 220, 230, 240 Or higher
Performance Power (KW) 2.0-2.5

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar coffee/dispensing equipment supply

4

Financial statements / solvency documents

5

EMD submission proof (if applicable in full tender terms)

6

Technical bid documents demonstrating machine specifications

7

OEM authorization or dealer authorization (if applicable)

Corrigendum Updates

1 Update
#1

Update

26-Feb-2026

Extended Deadline

02-Mar-2026, 10:00 am

Opening Date

02-Mar-2026, 10:30 am

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the coffee dispensing tender in Chennai Tamil Nadu 2026

Bidders should prepare GST registration, PAN, experience certificates in similar equipment supply, financial statements, and OEM authorizations. Ensure the machine meets non-espresso operation, capacity specs, and power ratings. Submit technical bid with installation/testing/commissioning plan and comply with 25% quantity option terms.

What documents are required for the Southern Railway coffee machine bid 2026

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (if applicable), technical specifications demonstrating machine features, and OEM/dealer authorizations. Invoices must be GST-compliant in consignee name with GSTIN.

What are the technical specifications for the coffee machine in this tender

The machine must support non-espresso operation with protection against empty steaming and over-pressure. It should specify raw mixture chamber capacity, inbuilt milk container capacity (liters), inner water storage, hot water storage, dispensing rate (cups/hour), and power rating (KW).

When is the delivery timeline and extension rules for the railway coffee bid

Delivery starts from the last date of the original delivery order. The option to increase quantity allows extension by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; the purchaser may extend further up to the original delivery period.

What are the GST and payment terms for this procurement in Chennai

Invoices must be GST-compliant and issued in the consignee’s name with the consignee GSTIN. GST will be reimbursed per actual rates or the quoted rate, whichever is lower, subject to the tender’s GST clause; payment occurs via GeM portal after GST confirmation.

What are the eligibility criteria for supplying this coffee machine to Southern Railway

Bidder must not be under liquidation or bankruptcy; must demonstrate financial stability with supporting statements; proof of experience in similar coffee equipment supply; ability to install, test, and commission equipment; and GST/compliant invoicing capability.

What is the scope of supply for this coffee machine tender

Scope includes Supply, Installation, Testing and Commissioning of the coffee dispensing machine, with the possibility of quantity variance up to 25% during contract execution; ensure delivery as per original terms and maintain performance standards for railway premises.

What standards or certifications are required for the coffee machine bid in Tamil Nadu

The tender data references possible IS/ISO standards for safety and performance; bidders should demonstrate compliance with relevant railway procurement standards, ensure non-espresso operation safeguards, and provide OEM authorizations if applicable; exact standard codes should be verified in the full tender.