Gujarat Education Department Smart Class Equipment Tender 2026 - IS0 9001 CE CE GMP Digital Learning & Interactive Hardware
Progress
Quantity
6
Bid Type
Two Packet Bid
Key Highlights
- • Local Gujarat supplier requirement with service centre location
- • EMD of ₹90,000 to be paid via DD/FDR; original document with bid
- • Mandatory certifications: ISO 9001, ISO 14001, CE, GMP
- • UDHYAM registration required; notarized non-blacklist statement (2026)
- • OEM turnover copy and CA turnover certificates; IT returns for last 2 years
- • Project deployment in Mahesana district schools; work orders with completion dates
- • Rates inclusive of all prevailing taxes; no extra payment outside bid
- • GSTR 3B for last 6 months; EFT mandate with cancelled cheque
Categories
3
Tender Overview
The procurement is led by the Gujarat Education Department for a comprehensive smart class solution, including digital e-learning software, interactive boards, projectors, centralized control, UPS, and related accessories. Anticipated scope covers a complete classroom ecosystem with in-built speakers, projector components, and deployment methodology. The estimated contract value is not disclosed; however, the EMD is set at ₹90,000 and bidders must be Gujarat-local with a service centre. Key differentiators include mandatory ISO 9001, ISO 14001, CE, GMP certifications, UDHYAM registration, and notarization confirming no blacklisting. The package emphasizes end-to-end deployment in listed Talukas and schools within Mahesana district as per the terms. This procurement prioritizes local capacity, compliance, and a single-source deployment approach to digital learning across multiple government schools.
Technical Specifications & Requirements
- Category: Basic information as digital E-learning solution; Category: CPU with RAM and Hard Disk Capacity; Category: Mini Computer; Category: Interactive Board with in-built speakers; Category: Projector (type not applicable); Category: Projection Lamp; Category: Speaker Type; Category: UPS with warranty, movable trolley, battery warranty, IP rating; Category: Central Controller; Category: Software with subject coverage and deployment method.
- Known specs include: digital E-learning deployment method, central controller integration, speaker-equipped interactive boards, and UPS features. No explicit unit quantities provided. EMD and certifications are the primary actionable technical/qualifying items. The tender requires OEM declarations and turnover documentation; service-centre presence in Gujarat is mandatory.
Terms & Eligibility
- EMD: ₹90,000 via DD/FDR from a nationalized bank; upload original with technical bid by tender close; hard copy via speed post not accepted.
- Local supplier with Gujarat service centre; PAN and GST certificates required; GSTR-3B for last 6 months; ISO 9001, ISO 14001, CE, GMP certificates; UDYAM registration; notarized non-blacklist certificate (2026).
- Financials: EFT mandate with canceled cheque; CA turnover certificates; OEM turnover copy; last two years IT returns with balance sheet and P&L; MII declaration; work orders matching estimated value with completion dates; education department project completion within latest year.
- Additional: detailed school names/locations and work order references to demonstrate prior similar work in education sector; no tender ID or dates in content. All taxes inclusive; adherence to Gujarat procurement policy 2024.
Key Specifications
-
Digital E Learning software deployment and category as basic information
-
CPU: RAM (GB) and Hard Disk Capacity (GB) to be specified by bidder
-
Mini Computer: processor bit specification required
-
Interactive Board: must include in-built speakers
-
Projector: projection lamp type and lowest throw ratio requirement to be clarified
-
UPS: warranty period, movable trolley, battery warranty, and degree of protection
-
Central Controller: compatibility with software deployment and school network
-
Software: subjects covered for digital E Learning and deployment method
Terms & Conditions
-
EMD payable ₹90,000 via DD/FDR; original docs must accompany bid
-
Gujarat local supplier with service centre; GST, PAN, UDYAM required
-
ISO/CE/GMP certifications; 6-month GSTR-3B; IT returns and CA turnover
-
OEM turnover evidence; work orders demonstrating similar value
Important Clauses
Payment Terms
EMD 3% via DD/FDR; all taxes included; no additional payments beyond bid
Delivery Schedule
Work orders must show start and completion dates; deployment within education department timeline
Penalties/Liquidated Damages
Penalties will apply for non-compliance with delivery or performance milestones per tender terms
Bidder Eligibility
-
Must be Gujarat-based with local service centre
-
Must provide ISO 9001, ISO 14001, CE, GMP certifications
-
Must provide UDYAM registration and notarized non-blacklist certificate (2026)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chaudhari Govindbhai Laxmanbhai | 384001,3rd Floor Block No 4 Bahumali Bhavan,Mehsana | Mahesana | Gujarat | 384001 | 6 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9627159.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Type of Digital E Learning solution | Smart Class With Digital Contents Software |
| CPU | RAM (GB) | 2, 4, 8, 16, 32, 64, 96, NA |
| CPU | Hard Disk Capacity (GB) | 128, 256, 500, 1000, 2000, NA |
| Mini Computer | Number of bits of the processor | 32, 64, NA |
| INTERACTIVE BOARD | In built Speakers | Yes, No |
| PROJECTOR | Type of Projector (Hint:- Select NA if not applicable ) | LCD, DLP, NA |
| PROJECTOR | Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) | 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6 |
| PROJECTOR | Projection Lamp | UHP, LED, Laser, LED & Laser Hybrid, NA |
| SPEAKERS | Speaker Type | Main Speaker, Woofer, Monitor Speaker, Tweeter, NA |
| UPS | Warranty for UPS (Years) | 1, 2, 3, 4, 5, NA |
| UPS | Movable trolly for Batteries | With trollery, Without trollery but with rack, NA |
| UPS | Warranty for battery in years | 1, 2, 3, 4, 5, NA |
| UPS | Degree of Protection of UPS | IP21, IP20, NA |
| CENTRAL CONTROL | Central Controller | Available, Not Available, NA |
| SOFTWARE | Name of the Subjects for Digital E Learning | Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment |
| SOFTWARE | Method of Depolyment | Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA |
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Required Documents
GST Registration Certificate
PAN Card
GSTR-3B last 6 months acknowledgement
ISO 9001, ISO 14001, CE, GMP certificates
UDYAM registration
Notarized non-blacklist certificate (2026)
EFT Mandate Form with cancelled cheque
CA Turnover Certificates
OEM Letters with turnover copy
Recent Income Tax Return filings with Balance Sheet, P&L, and Trading Account (last 2 years)
MII declaration
Work Orders/Completion Certificates for similar education department projects
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid in Gujarat education smart classroom tender 2026?
Bidders must meet local Gujarat supplier criteria, submit PAN and GST, GSTR-3B, ISO/CE/GMP certificates, UDYAM registration, notarized non-blacklist, EFT mandate with cancelled cheque, CA turnover certificates, and OEM turnover proof, plus prior similar education project work orders. The EMD is ₹90,000 via DD/FDR; technical bid must include original EMD documents.
What documents are required for Gujarat smart class equipment bid?
Required documents include GST registration, PAN, GSTR-3B receipts, ISO 9001/14001/CE/GMP certificates, UDYAM registration, notarized non-blacklist certificate, EFT mandate with cancelled cheque, CA turnover certificates, OEM turnover letter, IT returns (last 2 years), and work orders with completion dates for similar education department projects.
What are the key technical specifications for the proposed digital learning solution?
Bid submissions should detail RAM and hard disk capacity, processor bitness, in-built speakers on interactive boards, projector lamp type, lowest throw ratio for projectors, UPS features including battery warranty and IP rating, central controller compatibility, and software deployment method with subject coverage.
When is the EMD due and how should it be submitted?
EMD amount is ₹90,000 payable via DD/FDR from a nationalized bank in favor of the District Education Officer, Mahesana. Original DD/FDR must be uploaded with the technical bid; hard copies via courier are not accepted.
What certifications must the bidder provide for Gujarat procurement?
Bidder must provide ISO 9001, ISO 14001, CE, and GMP certificates; also submit UDYAM registration and a notarized non-blacklist certificate for 2026. OEM turnover proof and CA turnover certificates are required as part of financial due diligence.
What is required to prove prior experience for this tender?
Submit work orders for similar education department deployments with start and end dates, final completion amounts, and completion certificates from Authorized Officers. Ensure projects align with the Education Department scope in Mahesana or nearby districts, demonstrating deployment of digital learning and classroom technology.
What are the payment terms and tax inclusions for this bid?
Bid terms specify all taxes included in the bid price; no additional payments beyond the bid. Payment terms detail will accompany the purchase order, with price inclusive of prevailing taxes. Suppliers should be prepared for tax compliance and invoicing per government norms.
How to confirm delivery and installation for Gujarat schools?
Delivery must align with the Work Order’s start and end dates, and installation should be completed per Education Department guidelines. Ensure central controller integration and software deployment method are documented, with on-site support and a clear installation schedule provided in the technical bid.
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Documents 3
GeM-Bidding-9627159.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS