Hll Infra Tech Services Limited CO2 Incubator Tender Gautam Buddha Nagar Uttar Pradesh 2026
Bid Publish Date
01-Sep-2026, 4:10 pm
Bid End Date
22-Sep-2026, 3:00 pm
EMD
₹2,10,000
Location
Progress
Key Highlights
- • OEM authorization required from original equipment manufacturer or authorized service provider
- • GST reimbursement based on actuals or applicable rate, whichever lower, up to quoted GST
- • Data Sheet alignment as a non-negotiable bid validation criterion
- • Option clause enabling up to 50% quantity variation during contract execution
- • Delivery extension mechanics tied to the additional quantity over original quantity
- • Contract termination rights for non-compliance, non-delivery, or misrepresentation
- • GeM portal invoicing and scanned document uploads mandatory
Tender Overview
Organization: Hll Infra Tech Services Limited, under the Department Of Health And Family Welfare. Product: CO2 incubator with no specified capacity in the BOQ. Location: GAUTAM BUDDHA NAGAR, UTTAR PRADESH - 201301. EMD: ₹210,000. Tender terms require uploading a Data Sheet and an OEM/Authorized Distributor authorization. The buyer retains a 50% quantity option and extended delivery windows, with contract termination rights for non-delivery or misrepresentation. GST treatment will follow actuals or quoted rate, whichever is lower. The absence of BOQ items suggests a single equipment purchase rather than a multi-line kit, emphasizing compliance with data-sheet alignment and supplier credibility.
This tender places emphasis on data-sheet consistency, manufacturer authorization, and strict adherence to delivery terms. It reflects government procurement norms through the GeM portal, with risk mitigations around performance, price adjustments, and contract termination for non-compliance. The opportunity targets suppliers with proven CO2 incubator capabilities and OEM-backed support networks, in a high-demand health infrastructure context in Uttar Pradesh.
Technical Specifications & Requirements
- Product category: CO2 incubator (no explicit capacity listed)
- Data Sheet requirement: Must match offered product specifications exactly
- Manufacturer Authorization: Required from OEM or authorized service provider with full contact details
- Delivery/Option Clause: Up to 50% quantity fluctuation at contract placement and during currency, with time adjustments calculated by (increased/original quantity) × original delivery period, minimum 30 days
- GST: Tax to be reimbursed per actuals or applicable rate, not exceeding quoted GST percentage
- Invoices: Must upload scanned copies on GeM portal at the time of invoicing
- Termination grounds: Non-delivery, misrepresentation, bankruptcy, or inability to deliver
- GeM compliance: All terms to be adhered to during procurement through GeM
Terms, Conditions & Eligibility
- EMD: ₹210,000 (as specified) and related payment terms to be followed per GeM
- Delivery timeline: Delivery period linked to original order date; extension possible per option clause rules
- Payment terms: GST reimbursement per actuals or lower of actual vs quoted rate; other terms per GeM norms
- Documentation: Submit GST certificate, PAN, Data Sheet, Manufacturer Authorization, experience certificates, and financial statements
- Data verification: Data Sheet must align with product offered; mismatches may lead to bid rejection
- Termination rights: Purchaser may terminate for non-compliance or inability to deliver within stipulated period
- GST compliance: Bidders must assess GST applicability themselves; reimbursement governed by tender terms
- Warranty/Support: Not explicitly stated; ensure OEM support terms in bid documentation
Key Specifications
-
CO2 incubator: product category identified; exact capacity not specified
-
Data Sheet must precisely reflect offered model specifications
-
OEM/Authorized distributor authorization with complete entity details
-
Delivery: option clause permits 50% quantity adjustment with calculator-based timing
-
GST treatment: reimbursement per actuals or lower applicable rate
Terms & Conditions
-
EMD amount fixed at ₹210,000; ensure payment channel compliance
-
Up to 50% quantity variation during contract; delivery period extended accordingly
-
Data Sheet and OEM authorization mandatory for bid validity
Important Clauses
Payment Terms
GST reimbursement per actuals or quoted rate, whichever is lower, finalized at contract stage
Delivery Schedule
Delivery period linked to last delivery order; extended delivery time computed as (additional quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Contract termination possible for non-delivery, misrepresentation, or insolvency; LD terms not explicitly provided in tender data
Bidder Eligibility
-
Proven experience supplying CO2 incubators or comparable medical laboratory equipment
-
Financial ability to sustain pre-delivery and post-delivery milestones
-
OEM authorization and compliant GST registration with valid certifications
Tender Data
Bid Details
Quantity
21
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
32
Past Performance
40 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
CO2 Incubator
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
30
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 15:00:00
Pre-Bid Venue
Pre-Bid Meeting for Procurement of CO2 Incubator for the Community Medicine Department of Various AIIMS Reg. Monday, September 7 3:00 4:00pm Time zone: Asia/Kolkata Google Meet joining info Video call link: https://meet.google.com/yrc-rjmm-ayd Or dial: (US) +1 515-599-7360 PIN: 103 230 753 # More phone numbers: https://tel.meet/yrc-rjmm-ayd?pin=2269699617780
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Gautam Buddha Nagar
Delivery Pincodes
201307
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashwini Kumar | 201307,B 14A, Sector 62, Noida | Gautam Buddha Nagar | Uttar Pradesh | 201307 | 21 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-9831975.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
15
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
Data Sheet of the offered CO2 incubator
Manufacturer/OEM Authorization certificate with contact details
Experience certificates for similar CO2 incubator supply
Financial statements or turnover proof
EMD submission receipt or online payment proof
Technical bid documents as required by GeM terms
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for CO2 incubator tender in UP 2026 with OEM authorization
Bidders must submit a Data Sheet aligned to the offered CO2 incubator and an OEM Authorization certificate. Provide VAT/GST details, PAN, and turnover proofs. Ensure GST reimbursement terms are accepted; follow GeM submission requirements and upload scanned documents with the bid.
What documents are required for CO2 incubator procurement in UP
Submit GST certificate, PAN card, Data Sheet, OEM Authorization, relevant CO2 incubator experience certificates, and financial statements. Include EMD receipt of ₹210,000 and technical bid documents. Ensure the offered model matches the data sheet to avoid rejection.
What are the delivery terms for the CO2 incubator tender in UP
Delivery terms permit a 50% quantity variation at contract award and during currency. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days. Deliveries commence from the last date of the original order.
What standards or compliance are required for CO2 incubator bid
The tender requires Data Sheet alignment with the product, OEM authorization, and GST compliance. While specific ISO or safety standards are not listed, bidders should ensure their CO2 incubator model adheres to applicable medical equipment standards and is ISI/ISO certified if mentioned in follow-up documents.
When is the EMD amount required for the CO2 incubator tender
The EMD amount is ₹210,000. Submit payment proof with the bid submission on GeM; ensure the EMD accompanies the bid as per tender terms to qualify for evaluation.
What happens if the data sheet does not match the offered CO2 incubator
Any mismatch between the Data Sheet and the offered model can lead to bid rejection. Ensure exact model numbers, capacity, and performance parameters are reflected in both the Data Sheet and the product being quoted.
What are the termination grounds for the CO2 incubator contract
The purchaser may terminate for non-compliance with contract terms, inability to deliver within the stipulated period, misrepresentation, bankruptcy, or insolvency. Termination rights emphasize timely delivery and truthful bid representations.
How to ensure GST reimbursement is correctly applied in this tender
GST is reimbursed based on actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Ensure your bid specifies GST as a distinct line item and provide supporting GST invoices during payment processing.