Bank Of India Desktop Computer, Printer & Scanner Tender 2026 - Entry/Mid Level Equipment Procurement with 25% Quantity Flexibility, India
Bid Publish Date
23-Sep-2026, 4:10 pm
Bid End Date
08-Oct-2026, 4:00 pm
EMD
₹1,00,000
Location
Progress
Key Highlights
- • Mandatory 25% quantity variation allowance during contract
- • Functional Service Centre in the State of each consignee; establish within 30 days
- • Dedicated toll-free service line and escalation matrix required
- • Imported products must have an Indian registered office for after-sales support
- • Scope includes Supply, Installation, Testing and Commissioning (SITC)
- • EMD of ₹100,000 and post-award documentation verification
- • Delivery timelines linked to original delivery period with option to extend
Tender Overview
The Bank Of India invites bids for entry and mid level desktop computers, printers, and scanners under a single procurement window in 2026. The project scope includes Supply, Installation, Testing and Commissioning (SITC) of the specified peripherals, with an estimated value not disclosed and an EMD of ₹100,000. The contract allows a 25% quantity variation at order and during currency, at contracted rates. A robust after-sales framework is required, including service centers in the consignee state, a dedicated toll-free helpdesk, and a clear escalation matrix. This procurement emphasizes post-sales support, timely delivery, and scalable quantity management to accommodate demand shifts. Unique aspects include on-site/off-site warranty considerations and OEM/authorized seller requirements for imported products, ensuring local after-sales infrastructure is in place within 30 days of award. The tender targets banks and government-related buyers seeking reliable IT peripherals with standardized SITC deliverables.
Technical Specifications & Requirements
- Product categories: Desktop computers, printers, scanners (Q2/Q3 classification not explicitly defined in data)
- Scope: Supply, Installation, Testing and Commissioning of listed goods; perform site commissioning
- Service requirements: Functional Service Center in the State of each consignee location for carry-in warranty; on-site warranty options considered
- OEM/import notes: Imported products require an Indian registered office for after-sales service; submit certification
- Support: Dedicated toll-free service line and escalation matrix
- Delivery/installation: Timely delivery to meet original delivery period with option extension governed by the 25% variation rule
- Documentation: Submit proof of OEM authorisation if applicable, and evidence of service capability
- Compliance: Bidder must comply with ATC terms and ensure installation readiness within 30 days of award
Terms, Conditions & Eligibility
- EMD: ₹100,000 (as specified)
- Quantity variation: Up to 25% more or less than bid/contract quantity at contract placement or during currency
- Service obligation: Establish/validate a functional Service Centre within 30 days of award; payment contingent on documentary evidence
- Support: Dedicated toll-free number and escalation matrix required
- OEM/Imported products: Registered Indian office for after-sales service must be provided
- Delivery: Original delivery period plus potential extension as per option clause, minimum 30 days
- Scope: All cost components included in bid price for SITC of goods
Key Specifications
-
Product category: Desktop computers, printers, scanners
-
Scope: Supply, Installation, Testing and Commissioning (SITC)
-
EMD: ₹100,000
-
Quantity variation: up to 25% during contract
-
Service: Dedicated toll-free support and escalation matrix
-
OEM/import: Indian registered office for after-sales service
-
Delivery: Extension rules tied to original delivery period, min 30 days
Terms & Conditions
-
EMD amount of ₹100,000 required with bid submission
-
Quantity may vary up to 25% at contract and during currency
-
Functional Service Centre must be established within 30 days of award
Important Clauses
Payment Terms
Payment will be released on successful SITC completion with documentary evidence of service capability; terms align to contract and ATC provisions.
Delivery Schedule
Delivery period commences from the last date of original delivery order; extensions allowed under option clause with minimum 30 days.
Penalties/Liquidated Damages
Liquidated damages may apply for non-compliance with delivery and installation milestones as per contract terms.
Bidder Eligibility
-
Proven experience in SITC of IT peripherals for financial sector clients
-
Demonstrated capability to establish service centres and provide after-sales support in-state
-
Compliance with OEM authorization requirements for imported products
Tender Data
Bid Details
Quantity
96
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
200
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2) , Scanner (V3) (Q2)
Advisory Bank
Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Debarun Das | 700001,Bank of India, Howrah Zonal Office 4th floor,Star House,5 B.T.M Sarani, Kolkata- 700001 | Kolkata | West Bengal | 700001 | 56 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9908336.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
08-Oct-2026, 10:30 am
Opening Date
09-Oct-2026, 10:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar SITC of IT peripherals
Financial statements or turnover proof
EMD payment receipt or deposit details
Technical bid submission forms
OEM authorization letters for imported products
Evidence of functional Service Centre establishment or plan
Warranty/AMC terms and conditions documentation
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for ISI/compliance Bank Of India desk top computer tender in 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹100,000, OEM authorizations for imported items, and technical bid forms. Ensure service centre readiness in the relevant state and provide escalation matrices and toll-free support details as part of the tender submission.
What documents are required for Bank Of India peripherals tender 2026
Required documents include GST registration, PAN, financial statements, experience certificates for SITC projects, EMD receipt, OEM authorization letters for imported products, proof of service center setup, and technical bid documents demonstrating compliance with installation, testing, and commissioning standards.
What is the EMD amount and its payment terms for this procurement
The EMD is ₹100,000. Bi dsubmitters must provide payment proof, typically via online transfer or demand draft, as part of the bid. EMD ensures bid seriousness and is often adjusted against bid security or forfeited for non-compliance or withdrawal after submission.
Which products are covered under this Bank Of India tender in 2026
The scope covers entry and mid-level desktop computers, printers, and scanners with SITC. The contract allows a 25% quantity variation; delivery timing follows the original delivery period with potential extensions per option clause.
What are the service center requirements for this procurement
Bidder must have a functional service centre in the state of each consignee, or establish one within 30 days of award. A dedicated toll-free service line and an escalation matrix must be provided for after-sales support.
What are the delivery and extension terms for this purchase
Delivery starts after the last date of the original delivery order. The purchaser may extend time based on the 25% variation rule, with a minimum extension equal to 30 days, and exact calculations follow the extended quantity formula.
What certifications or OEM authorizations are required for imported items
Imported products require an OEM authorization and a registered Indian office for after-sales service. Submit official OEM authorization letters and proof of Indian presence to comply with after-sales obligations.
How will payments be processed after SITC completion
Payment terms are aligned to contract; typically, payment is released after successful SITC completion and submission of service capability documentation, with verification against the escalation matrix and service center readiness.