Indian Army LED Video Wall & Media Controller Tender 2026 Sagar MP - P3.6/P3 LED Panels, Unipole, Installation
Bid Publish Date
04-Aug-2026, 11:09 am
Bid End Date
20-Aug-2026, 7:00 pm
EMD
₹1,50,000
Location
Progress
Key Highlights
- • Exact EMD amount: ₹150000
- • Quantity variation: up to 25% at contract and during currency
- • Delivery address: MAIN OFFICE THE MAHAR REGT CENTRE, SAGAR, MP
- • Material scope: outdoor P3.6 LED panels (10 x 8 and 12 x 10), indoor P3 (12 x 10), TB2 media controller
- • Pre-fabrication requirement: Detailed Design Drawings approval within 5 days of award
- • GST: bidder bears GST; reimbursement based on actuals or applicable rate
- • Documentation for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Lifecycle constraint: not end-of-life; minimum 1 year market life
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for outdoor P3.6 LED Video Wall panels (size 12 x 10), indoor P3 LED Video Wall panels (12 x 10), and outdoor P3.6 LED panels (10 x 8), plus a TB2 media controller with accessories and installation/misc items, to be deployed at MAIN OFFICE THE MAHAR REGT CENTRE, SAGAR, MP. The project references a 25% quantity variation clause and a detailed design drawings approval prior to fabrication. Bidder must maintain non-obsolescence with at least 1 year residual market life and ensure GST alignment with actual rates. EMD is ₹150,000. Delivery timelines will be adjusted if buyer approvals lag, with extension rules defined in the option clause.
Technical Specifications & Requirements
- Product scope includes: outdoor P3.6 LED Video Wall panels (12 x 10), indoor P3 LED Video Wall panels (12 x 10), and outdoor P3.6 LED Video Wall panels (10 x 8), plus Media Controller TB2 with accessories, and related installation items.
- No standalone specifications provided; bidders must submit Detailed Design Drawings within 5 days of award, with Buyer approval or modification list within subsequent 5 days.
- EMD: ₹150,000; Bidder to ensure non-obsolescence with minimum 1 year remaining market life per OEM.
- Location for delivery/installation: MAIN OFFICE THE MAHAR REGT CENTRE, SAGAR, MP 470001.
- Optional quantity adjustments up to 25% during contract and currency deliveries, subject to contracted rates.
- GST considerations: Bidder bears GST implications; reimbursement cap aligns with actuals or prevailing rate (whichever is lower).
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time and during the currency of the contract at contracted rates.
- Post-award design drawings require Buyer approval; failure to approve may extend delivery period without LD.
- Delivery/Installation at the specified SAGAR address; actual installation scope included where applicable.
- Financial standing: bidder must not be in liquidation or bankruptcy; upload an undertaking with bid.
- Documentation: PAN, GSTIN,Cancelled Cheque, EFT Mandate; End User Certificate may be required upon request.
- Product lifecycle: offer only items not declared end-of-life with at least 1 year residual market life by OEM.
Key Specifications
-
LED Video Wall panels: outdoor P3.6 12x10 and 10x8; indoor P3 12x10
-
TB2 Media Controller with accessories
-
Installation and misc items included
-
Delivery address: Sagaar, MP; 470001
-
EMD: ₹150000
Terms & Conditions
-
Quantity may vary ±25% at contract and during currency at contracted rates
-
5-day window to submit Detailed Design Drawings post-award; 5-day response for approvals
-
Delivery/installation at the Mahar Regt Centre, Sagar, MP; LD waived if delays are buyer-caused
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or applicable rate (whichever is lower), within standard payment terms post-delivery
Delivery Schedule
Delivery period adjusts with approval delays; option for extension with no liquidated damages if drawing approval is delayed by buyer
Penalties/Liquidated Damages
LD details not specified; extension terms linked to drawing approvals and option clause
Bidder Eligibility
-
Not in liquidation or bankruptcy; provide undertaking with bid
-
Offer non-obsolete products with at least 1 year residual market life
-
GST registration valid; PAN and EFT mandate submission
Tender Data
Bid Details
Quantity
9
Category
Outdoor P3.6 LED Video Wall Panel size 10 x 08
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
20
OEM Avg. Turnover
20
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Outdoor P3.6 LED Video Wall Panel size 10 x 08 , Indoor P3 LED Video Wall Panel size 12 x 10 , Outdoor P3.6 LED Video Wall Panel size 12 x 10 , Media Controller TB2 with Accy , Unipole and installation ch and misc items
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
36
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
SAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SAGAR | SAGAR | - | - | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9666860.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Outdoor P3.6 LED Video Wall Panel size 10 x 08
Outdoor P3.6 LED Video Wall Panel
Indoor P3 LED Video Wall Panel size 12 x 10
Indoor P3 LED Video Wall Panel size 12 x 10
Outdoor P3.6 LED Video Wall Panel size 12 x 10
Outdoor P3.6 LED Video Wall Panel size 12 x 10
Media Controller TB2 with Accy
Media Controller TB2 with Accy
Unipole and installation ch and misc items
Unipole and installation ch and misc items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Outdoor P3.6 LED Video Wall Panel size 10 x 08 | Outdoor P3.6 LED Video Wall Panel | 1 | nos | tiger_986 | 30 | |
| 2 | Indoor P3 LED Video Wall Panel size 12 x 10 | Indoor P3 LED Video Wall Panel size 12 x 10 | 1 | nos | tiger_986 | 30 | |
| 3 | Outdoor P3.6 LED Video Wall Panel size 12 x 10 | Outdoor P3.6 LED Video Wall Panel size 12 x 10 | 1 | nos | tiger_986 | 30 | |
| 4 | Media Controller TB2 with Accy | Media Controller TB2 with Accy | 3 | nos | tiger_986 | 30 | |
| 5 | Unipole and installation ch and misc items | Unipole and installation ch and misc items | 3 | nos | tiger_986 | 30 |
Categories
8
Corrigendum Updates
1 Update Update
Extended Deadline
18-Aug-2026, 9:30 am
Opening Date
18-Aug-2026, 10:00 am
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Undertaking of good financial standing (no liquidation/bankruptcy)
OEM authorization (if applicable) and product specifications
Detailed Design Drawings (within 5 days of award) and approval list
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for LED video wall tender in Sagar MP 2026?
Submit bid with required documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; provide OEM authorizations if applicable; include Detailed Design Drawings within 5 days of award and adhere to the 25% quantity option clause; ensure items are not end-of-life and GST considerations are accounted for.
What are the essential eligibility criteria for Indian Army LED panels?
Offer non-obsolete LED panels with at least 1 year remaining market life, provide undertaking on financial standing (no liquidation), and ensure compliance with GST and OEM requirements. Include PAN, GSTIN, and EFT mandate with bid submission.
Which documents are required for vendor code creation for this tender?
Provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; ensure end-user certificate if requested; attach OEM authorizations and project-related experience certificates where applicable.
What is the delivery location and installation scope for the project?
Delivery/installation occur at MAIN OFFICE THE MAHAR REGT CENTRE, SAGAR, MP 470001; installation scope includes LED panels and TB2 media controller with accessories and related items, per approved drawings.
What is the EMD amount and its payment terms for this bid?
EMD is ₹150,000; submit via online transfer or demand draft as specified in tender terms; ensure EMD remains valid through bid evaluation and contract award, with release conditions per standard government norms.
When are the design drawings due and how are approvals handled?
Detailed Design Drawings must be submitted within 5 days of award; Buyer responds with approval or modification list within 5 days; delays by Buyer extend delivery without LD per option clause.