State Election Commission Uttar Pradesh Polling Material Kit Tender UP 2026 - Polling Kit Items & EMD 5000
Bid Publish Date
20-Feb-2026, 11:56 am
Bid End Date
02-Mar-2026, 12:00 pm
EMD
₹5,000
Value
₹5,10,000
Location
Progress
RATender Overview
State Election Commission Uttar Pradesh invites bids for a Polling Material Kit comprising multiple classroom and polling-instrument items. Estimated value is ₹510,000, with an EMD of ₹5,000. Located in Uttar Pradesh, the scope includes items like Ordinary Pencil, Ball Pen sets (ink type, color, line width, tip), Gum Paste, Candle Sticks (diameter and length), Thin Twine Thread, Carbon Paper (gsm base, coating, durability, manifolding), Kraft Paper finishes, and Rubber Band Loops. The buyer reserves quantity variation up to ±25% and delivery timing tied to contract terms. Micro and Small Enterprises from the State with valid Udyam registrations may receive reservation benefits, subject to online verification and OEM identity. This procurement requires strict conformity to listed product categories and supplier credentials to ensure accurate kit composition for polling use.
Technical Specifications & Requirements
- Categories and key items: Ordinary Pencil (Grade, Shape), Ball Pen (Ink Type, Ink Color, Line Width, TC Ball Tip), Gum Paste (Material), Candle Sticks (Diameter, Length), Thin Twine Thread (Material, Colour), Carbon Paper (Grade, GSM base, Coating, Durability, Manifolding), Kraft Paper (Kraft Grade, Finish), Rubber Band Loops (Length, Width, Thickness, Packaging).
- Packaging and finish: Brown Kraft packaging; Rubber bands for packaging; standard dimensional tolerances implied by listed measurements.
- Quality cues: Durability and multiple-copy capability for carbon paper; ISI/IS standards not explicitly listed; OEM/brand specificity limited to listed product types.
- Financials: Estimated value ₹510,000; EMD ₹5,000; MSE reservation possible with validated Udyam registration.
Terms, Conditions & Eligibility
- EMD: ₹5,000 as payment to participate and secure bid.
- Purchase Preference: State-level MSE reservation for eligible bidders with on-line validated Udyam registration and OEM manufacturing credentials.
- Option Clause: Quantity may vary by up to ±25% at contract delivery; extended delivery time calculated by a defined formula with minimum 30 days.
- Delivery & Compliance: Delivery terms linked to contract orders; bidders must comply with atc terms and possess necessary OEM authorizations where applicable.
- Documents: Submission of GST, PAN, experience certificates, financial statements, and supplier qualifications per buyer terms.
Key Specifications
-
- Product categories: Ordinary Pencil (Grade, Shape), Ball Pen (Ink Type, Ink Color, Line Width mm, TC Ball Tip mm, Qty per kit)
- Gum Paste: Material details unspecified
- Candle Sticks: Diameter mm, Length mm
- Thin Twine Thread: Material, Colour
- Carbon Paper: Grade (PAPER), Base gsm, Coating gsm, Durability (min impressions), Manifolding (min copies)
- Kraft Paper: Kraft Grade, Finish
- Rubber Band Loops: Length mm, Width mm (min), Thickness mm (min), Packaging
- EMD/Value: ₹5,000 EMD; ₹510,000 estimated value
- Delivery scope: Not explicitly defined; governed by option clause and contract terms
- Standards: Explicit standards not named; emphasis on specified categories and kit composition
Terms & Conditions
-
EMD of ₹5,000 required for bid participation
-
Quantity may vary ±25% during and after award
-
State-level MSE reservation available for eligible online-validated Udyam bidders
Important Clauses
Payment Terms
EMD ₹5,000; no further details provided in data
Delivery Schedule
Delivery timing linked to contract terms; option clause may extend delivery period with a formula and minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms
Bidder Eligibility
-
Udyam registration validated online (for MSE state reservation)
-
Manufacturer/OEM of offered products; traders excluded for MSE benefit
-
Experience in supplying polling materials or equivalent kits
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | A TO Z SOLUTION Under PMA | Make : NA Model : POLLING MATERIAL KIT (SARVODAYA) | 28-02-2026 21:03:26 | |
| 2 | A.S. ENTERPRISES Under PMA | Make : NA Model : POLLING MATERIAL KIT | 01-03-2026 00:04:40 | |
| 3 | ANITA VISION Under PMA | Make : NA Model : POLLING MATERIAL KIT | 28-02-2026 07:15:01 | |
| 4 | jmg enterprises Under PMA | Make : NA Model : POLLING MATERIAL KIT | 28-02-2026 14:41:08 | |
| 5 | saraswati press Under PMA | Make : NA Model : POLLING MATERIAL KIT | 01-03-2026 11:30:09 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | jmg enterprises Under PMA Winner | ₹4,45,105 | Item Categories : Polling Material Kit |
| L2 | saraswati press Under PMA | ₹4,45,555 | Item Categories : Polling Material Kit |
| L3 | A.S. ENTERPRISES Under PMA | ₹4,91,470 | Item Categories : Polling Material Kit |
🎉 L1 Winner
jmg enterprises Under PMA
Final Price: ₹4,45,105
Reverse Auction Schedule
Start
17-Mar-2026, 5:00 pm
End
18-Mar-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
833
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
OEM Avg. Turnover
3
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Polling Material Kit (Q4)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9017224.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar polling material procurement
Financial Statements (last 1-2 years)
EMD deposit receipt or online payment confirmation
Technical bid documents detailing product specifications
OEM Authorization / Manufacturer credentials
Udyam Registration Certificate (for MSE reservation eligibility)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Ordinary Pencil | Grade | B, HB |
| Ordinary Pencil | Shape of Pencil | Round |
| Ball Pen | Type of Ink | Water Based, Oil Based |
| Ball Pen | Ink Color | Blue, Red |
| Ball Pen | Line Width (mm) | 0.5, 0.3 |
| Ball Pen | TC Ball Tip (mm) | 0.5 |
| Ball Pen | Number of pens in a kit | 3(blue), 1(red) |
| Gum Paste | Material | TYPE-B, TYPE-C |
| Candle Sticks | Diameter (in mm) | 10 ± 0.5, 20 ± 1.0 |
| Candle Sticks | Length (in mm) | 150 ± 5.0, 200 ± 5.0 |
| Thin Twine Thread | Material(thread) | jute, cotton, nylon, Any other |
| Thin Twine Thread | Colour(thread) | Natural |
| Carbon Paper | Grade(PAPER) | Grade I, Grade II, Grade III, Grade IV |
| Carbon Paper | Substance of base paper (gsm) | 10.5-12.5, 14.5-16.5, 19-22, 25.5-28.5 |
| Carbon Paper | Coating (gsm) | 9 - 11, 10 - 12, 11- 13.5, 13 - 15.5 |
| Carbon Paper | Durability (minimum number of impressions on the same spot) (Nos) | 8, 9, 10, 12 |
| Carbon Paper | Manifolding (minimum number of copies) (Nos) | 4, 5, 6, 8 |
| Brown colour Packaging Paper Sheets | Material Grade of Kraft Paper | Grade 1-Virgin kraft, Grade 2, AR kraft, Grade 3, Non-virgin kraft |
| Brown colour Packaging Paper Sheets | Finish of Kraft Paper | Machine finish, Machine glaze, Ribbed |
| Rubber band Loops | Length (mm) | 32, 45, 51, 76, 89 |
| Rubber band Loops | Width(minimum) (mm) | 1.5, 3, 6 |
| Rubber band Loops | Thickness (minimum) (mm) | 0.8, 1.5 |
| Rubber band Loops | Packaging(Rubber bands) | Boxes, Pouches |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on the polling material kit tender in Uttar Pradesh for 2026?
Bidders must register on GeM, submit GST and PAN, provide experience certificates for polling supplies, and furnish EMD ₹5,000. Ensure OEM authorization for offered items and online Udyam validation to claim MSE reservation; include all listed categories (pencils, pens, carbon paper, kraft paper, twine, packaging).
What documents are required for UP polling kit procurement bid 2026?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD receipt, technical bid, OEM authorizations, and for MSE benefit, Udyam Registration. Ensure documents demonstrate capacity for the entire kit scope.
What are the technical specifications for carbon paper in this tender?
Carbon paper must meet the listed category requirements: base paper grade, coating gsm, durability for multiple impressions, and manifolding capacity. Documentation should confirm these specs and provide any available performance data or conformity claims to match kit needs.
What is the estimated value and EMD for the UP polling kit bid?
The estimated contract value is ₹510,000 with an EMD of ₹5,000. Bidders must submit the EMD as per GeM rules and ensure it is valid through bid submission and evaluation periods.
What is the purchase preference for MSE bidders in this UP tender?
MSE bidders with valid Udyam registration and OEM manufacturing credentials may receive reservation benefits; online validation and buyer verification are required. Resellers are not eligible for MSE reservation; eligibility hinges on online GeM profile validation.
What delivery terms govern the UP polling kit procurement?
Delivery terms adhere to the contract’s schedule; an option clause allows ±25% quantity variation. If exercised, delivery time follows a formula based on original and extended quantities, with a minimum 30 days added to the period.
What items are included in the polling material kit category?
Included items cover Ordinary Pencil (Grade, shape), Ball Pen with ink type/color and line width, Gum Paste, Candle Sticks (Diameter/Length), Twine Thread, Carbon Paper (gsm, durability, manifolding), Kraft Paper, and Rubber Bands (size and packaging).