Samastipur District Panchayats High Mast Lighting Octagonal Solar LED Tender Bihar 2026
Progress
Key Highlights
- • Commercial flexibility: 25% quantity increase/decrease at contract time and during currency
- • Turnkey scope: Supply, Installation, Testing, and Commissioning of solar high mast lighting
- • Warranty framework: 1-year warranty plus OEM warranty certificates at delivery
- • After-sales readiness: requirement for established India service centers and local support
- • Delivery location specificity: Gram Panchayat - Ajnool Gram, Samastipur, Bihar
- • ATC compliance: Buyers’ additional terms to be viewed and followed
Tender Overview
Organization: Samastipur District Panchayats, Department of Panchayati Raj, located in SAMASTIPUR, BIHAR - 848101. Procurement cover: High Mast Lighting Octagonal Tower With Solar Based LED Street Light (V2)—scope includes Supply, Installation, Testing and Commissioning of the goods, with work to be completed at Gram Panchayat Ajnool Gram, Samastipur, Bihar. The bid allows quantity variation up to 25%, and delivery timing starts from the last date of the original delivery order, with minimum extension rules. A 1-year warranty is required from final acceptance, with OEM warranty certificates provided at delivery. The clause mandates a robust after-sales service network in India and submission of center locations. This tender emphasizes turnkey delivery, including installation and commissioning, under the buyer’s option to adjust quantities.
Technical Specifications & Requirements
- Category details: Height of octagonal pole, number of LED luminaires per pole, thickness of octagonal pole sheet (mm), and LED rating/system wattage (W). Specific numeric values are not provided in the data and will be finalized during bid evaluation.
- Pole & luminaire scope: Octagonal pole construction with specified sheet thickness; LED luminaires rated for appropriate solar-powered operation; integration with solar PV charging and battery storage as part of the high mast assembly.
- Standards & eligibility cues: Product must comply with general safety and electrical installation standards; OEM warranty documentation to be submitted; service centers must be established in India for post-installation support.
Terms, Conditions & Eligibility
- Scope of supply: Supply, installation, testing, and commissioning of the high mast lighting system at the specified Gram Panchayat location.
- Warranty: 1 year warranty from final acceptance; OEM warranty certificates required at delivery; after-sales service network within India must be established with local service centers listed.
- Delivery & option clause: Quantity may vary up to 25% during contract; delivery period adjustments based on the formula provided (minimum 30 days, etc.).
- Address for delivery: Gram Panchayat - Ajnool Gram, Samastipur, Bihar; completion and testing conduct at consignee location.
- ATC terms: Additional buyer terms are provided in the uploaded ATC document; bidders must comply with these and the standard tender terms.
- Payment terms: Not specified in the available data; bidders should confirm with the procuring authority during bid submission.
- Penalties: Not detailed in the provided data; verify during bid submission against the ATC and contract.
- Documents required: GST registration, PAN, experience certificates, financial statements, EMD, technical bid, OEM authorizations, and service-center details (as applicable in T&C).
Key Specifications
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- Scope: Supply, Installation, Testing and Commissioning of High Mast Lighting with Solar LED, at Gram Panchayat - Ajnool Gram, Samastipur, Bihar
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- Key categories: Height of Octagonal Pole (m), Number of LED luminaires per pole, Pole sheet thickness (mm), LED rating/system wattage (W)
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- Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery
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- Service network: Must have well-established installation, commissioning, training, troubleshooting, and maintenance groups in India
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- Delivery flexibility: Up to 25% quantity variation; timeline adjustments as per option clause
Terms & Conditions
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Section emphasizes 25% quantity variation and extended delivery timing rules
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Scope includes Supply, Installation, Testing, and Commissioning with 1-year warranty
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Delivery address and after-sales service requirements must be met; OEM warranty certificates mandatory
Important Clauses
Payment Terms
Not disclosed in the data; verify with ATC and during bid submission; procurement to confirm schedule and milestones
Delivery Schedule
Delivery period linked to last date of original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not defined in provided data; bidders must check ATC for LD/penalty provisions and performance bonds
Bidder Eligibility
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Experience in delivering solar-based LED high mast lighting projects
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Financial capability to support turnkey supply and installation
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Demonstrated service center network across India
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
8
Past Performance
20 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Octagonal Tower With Solar Based LED Street Light (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848114
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tejnarayan Ray | 848114,Panchayat - Salkhani, Samastipur Bihar | Samastipur | Bihar | 848114 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9839490.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar high mast / solar LED projects
Financial statements (audited or approved)
Bid security / EMD documentation (as per ATC guidance)
Technical bid document demonstrating compliance with system components
OEM authorizations (where applicable)
List of service centers near consignee destinations
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Height of Octagonal Pole (in meter) | 9.0 |
| Generic | Number of LED Street Light Luminaire for Each Octagonal Pole | 4 |
| Octagonal Pole Construction | Thickness of Octagonal Pole Sheet (in mm) | 3.0 |
| LED Luminaire | LED Rating/ System Wattage/ Rated Power (in Watt) | 40 |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in Samastipur solar high mast tender in Bihar 2026?
Bidders must submit GST, PAN, experience certificates, financials, and EMD as per ATC; provide OEM authorizations if required and demonstrate a nationwide service center network for after-sales support; ensure compliance with 1-year warranty and installation milestones at Gram Panchayat Ajnool Gram.
What documents are required for Samastipur LED lighting tender in Bihar?
Required docs include GST certificate, PAN, experience certificates for similar projects, audited financial statements, EMD documentation, technical bid demonstrating compliance with LED luminaire and pole specifications, and OEM authorization letters; service-center details in India must be provided.
What are the technical specifications for octagonal pole LED lighting in this bid?
The tender specifies: height of octagonal pole (m), number of LED luminaires per pole, pole sheet thickness (mm), and LED rating/system wattage (W); exact values to be confirmed during bid evaluation and final contract.
What is the warranty requirement for Samastipur solar high mast lighting?
Warranty clause requires a 1-year period from final acceptance or completion of installation; OEM warranty certificates must accompany delivery, and service centers must be operational in India for post-installation support.
What is the delivery address for the Samastipur high mast project?
Delivery and commissioning are to be completed at Gram Panchayat - Ajnool Gram, Samastipur, Bihar, with installation and testing conducted at consignee location as per the terms.
What are the option clause details for quantity variation in this tender?
The purchaser may increase or decrease the quantity up to 25% at contract placement and may extend delivery within the same framework; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What after-sales commitments are required for this Bihar tender?
Bidders must establish India-based service centers, provide training and maintenance support, and ensure rectification of breakdowns during the warranty period; service-group presence near consignee locations must be disclosed in the bid.
What standards or certifications must be referenced for the LED system?
While explicit standard numbers are not provided, bidders should align with generic safety and electrical installation standards and provide OEM warranty and service certifications; ensure compliance with IS-type or local electrical codes where applicable.