Institute Of Hotel Management Department Of Tourism Canteen Service Tender Hajipur Bihar 2026 Fixed Menu Rate Model
Progress
Tender Overview
Institute Of Hotel Management (Department of Tourism) seeks a Canteen Service operator for an internal canteen serving vegetarian and non-vegetarian meals—breakfast, lunch, dinner, and snacks—inside the building for employees and in-house personnel. Estimated contract value: ₹5,500,000 with an EMD of ₹165,000. Location is Hajipur, Bihar. The model emphasizes a fixed menu with best-price approach and allows up to 25% variation in quantity or duration at contract issuance or during execution. The supplier must establish an office in the state of the consignee.
Technical Specifications & Requirements
- No formal product specifications available; tender focuses on service delivery of canteen meals.
- Menu categories include vegetarian and non-vegetarian options across breakfast, lunch, dinner, and snacks.
- EMD and online payment via RTGS/Internet banking are acceptable, with the option to provide PBG as per GeM terms.
- Contractors must upload required certificates/documents with bid and indicate contract number in payments.
- Mandatory non-toxicity assurance for food materials; supplier to furnish relevant MSDS if toxic components are used.
- Office of Service Provider must be located in the consignee’s state; documentary evidence required.
- No BOQ items; scope is service provision and meal provisioning within building premises.
Terms, Conditions & Eligibility
- EMD: ₹165,000; payment via RTGS/online or PBG as per GeM terms; proof to be uploaded within 15 days of award.
- Scope variation: up to 25% increase/decrease in quantity or duration permissible at contract issue and during execution.
- Office presence: service provider office required in the state of the consignee; documentary evidence to be submitted.
- Documentation: bid must include all sought certificates; missing certificates may lead to rejection.
- Payment terms: RTGS/internet banking option available; contract number and seller name must be included in transfer details.
Key Specifications
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- Product/Service: Canteen service for vegetarian and non-vegetarian meals (breakfast, lunch, dinner, snacks) inside building premises
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- Estimated value: ₹5,500,000
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- EMD: ₹165,000
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- Delivery/Service location: Hajipur, Bihar (state-specific office requirement)
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- Variation clause: up to 25% scope/quantity or duration changes
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- Documentation: online RTGS payment proof; upload of all requested certificates
Terms & Conditions
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Key Term 1: EMD amount ₹165,000; online payment through RTGS possible
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Key Term 2: 25% variation in contract quantity or duration
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Key Term 3: Office of service provider must be located in the consignee's state
Important Clauses
Payment Terms
EMD via online transfer; contract number and seller name to appear in transaction; online payment proof to be uploaded within 15 days of award; PBG may be substituted per GeM GTC
Delivery Schedule
Not specified; service delivery tied to fixed menu rate model within building premises; scope may be adjusted by up to 25% with consent
Penalties/Liquidated Damages
Not specified; potential penalties likely per GeM terms for non-performance; ensure compliance with non-toxicity requirement
Bidder Eligibility
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Experience in providing canteen/food service contracts with similar scale
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GST registration and valid PAN
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Financial stability evidenced by statements
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Office presence in the state of the consignee (Bihar) with documentary evidence
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Compliance with food safety and non-toxicity requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
15
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian, Non-Vegetarian; Breakfast, Lunch, Dinner, Snacks; Inside Building Premises (exclusive for employees/ patients/ in house personnel)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9450135.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
- GST registration certificate
- PAN card
- Experience certificates (previous canteen/food service contracts)
- Financial statements (prev. 2-3 years as applicable)
- EMD payment receipt or PBG/documentation as per GeM
- Technical bid documents and compliance certificates
- OEM authorizations or supplier certifications (if applicable)
- Non-toxicity/material safety declarations for food service materials
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for canteen service tender in Hajipur, Bihar 2026?
Bidders must register on GeM, submit the EMD of ₹165,000 via RTGS or online, upload all required documents (GST, PAN, experience, financials, certificates), and ensure an office in Bihar. The contract allows up to 25% variation in scope and must provide non-toxic food materials.
What documents are required for IHM Hajipur canteen procurement?
Submit GST certificate, PAN, past experience certificates for similar contracts, financial statements, EMD proof, technical compliance certificates, OEM authorizations if applicable, and MSDS/non-toxic declarations for food service materials as required by terms.
What are the payment terms for the IHM Hajipur canteen contract?
Payments can be made via RTGS online; bidders must indicate contract number and seller name in transfer details; provide scanned proof of payment within 15 days of award; PBG may be used as per GeM GTC guidelines.
What is the scale of the canteen service tender in Hajipur?
Estimated value is ₹5,500,000 for the fixed menu rate model; EMD is ₹165,000; scope allows up to 25% variation in quantity or duration; service is for breakfast, lunch, dinner, and snacks inside building premises.
What standards or certifications are required for this canteen tender?
Tender requires non-toxicity assurance for food materials; submit relevant food safety declarations and any applicable certifications; office presence in Bihar is mandatory; no specific ISO/IS standards are listed in data provided.
How is variation in contract quantity handled for the Hajipur tender?
The buyer may increase or decrease the contract quantity or duration by up to 25% at the time of issue, and up to 25% during execution with consent; once awarded, changes are constrained within this limit.
What is the delivery and service scope for this canteen contract?
Service scope includes fixed menu meals (vegetarian and non-vegetarian) across all times—breakfast to snacks—within the building premises for in-house personnel; specific menu items are determined under the fixed-rate model, with no separate BOQ items.
What qualifies as eligible experience for the canteen procurement?
Eligible bidders should demonstrate prior canteen/food service contracts of comparable scale, possess valid GST and PAN, show financial stability, and provide evidence of a Bihar-based service office with required documentation.