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Madhya Pradesh Food Civil Supplies Department Multifunction Machine MFM (V2) Q2 Tender Bhopal 2025

Bid Publish Date

26-Dec-2025, 5:08 pm

Bid End Date

21-Jan-2026, 11:00 am

EMD

₹36,000

Location

BHOPAL , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 5:08 pm
Corrigendum17-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

51

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

The opportunity is issued by the Food Civil Supplies And Consumer Protection Department, Madhya Pradesh, for a Multifunction Machine MFM (V2) Q2 to be supplied and deployed in BHOPAL, MADHYA PRADESH 462001. EMD ₹36,000 applies. The scope covers supply, installation, testing, commissioning and operator training, with statutory clearances if required. The procurement emphasizes on delivery flexibility via an option clause allowing up to 25% quantity variation at contracted rates, and a structured escalation for service support post‑purchase. This tender targets suppliers capable of end‑to‑end deployment, including training and onsite support, within the governing delivery terms.

Technical Specifications & Requirements

  • Print technology, print paper size, and operating system compatibility are specified under Generic printing categories; bids must ensure compatibility with common office environments.
  • Minimum print speeds to be evaluated per ISO/IEC 24734 for A4 monochrome/color and A3 mono/color.
  • Features include Auto Duplexing Printing/Coping (2‑sided) and a robust paper handling subsystem.
  • Scanning capabilities mention a defined Original Document Feeder Type, Feeder Capacity, Number of main paper trays, and Total paper tray capacity at 75 GSM including bypass tray support.
  • Connectivity and accessories, plus a stated Minimum Duty Cycle (prints/month), are expected, along with corresponding service/support commitments.

Terms, Conditions & Eligibility

  • EMD: ₹36,000 as bid security.
  • Scope of supply includes Supply, Installation, Testing, Commissioning and Training of operators; statutory clearances if any.
  • Bidder must provide Escalation Matrix and a dedicated/toll‑free service line; functional Service Centre in the consignee state or establishment within 30 days of award.
  • Quantity adjustments up to 25% during/after award; delivery timing calculated with a minimum extension rule; adherence to the stated option clause is mandatory.

Key Specifications

  • EMD amount: ₹36,000

  • Scope: Supply, Installation, Testing, Commissioning, Training

  • Option clause: quantity increase/decrease up to 25%

  • Minimum duties: quarterly/monthly usage perspecified by tender

  • Service obligations: Escalation matrix, toll-free support, regional service center

Terms & Conditions

  • EMD requirement of ₹36,000 with payment terms defined in T&C

  • Scope includes training and statutory clearances if required

  • Delivery and quantity variation up to 25% during contract duration

Important Clauses

Payment Terms

Payment terms aligned to delivery milestones and contract rates; ensure EMD submission and post‑installation payment conditions per ATC.

Delivery Schedule

Delivery period subject to option clause; extended delivery time calculated as per (increased quantity/original quantity) × original delivery period with minimum 30 days.

Penalties/Liquidated Damages

Penalties to be applied for delays as per contract; LD provisions to be confirmed in the ATC and tender terms.

Bidder Eligibility

  • Experience in supplying and deploying multifunction printers/scanners in government or public sector projects

  • Financial capacity to handle MTBF and maintenance commitments

  • Presence of a functional service center in Madhya Pradesh or ability to establish within 30 days of award

Documents 4

GeM-Bidding-8644437.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features NA
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) NA for Platen, 1 to 10, 11 to 21, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400, 22 to 30 Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar projects)

4

Financial statements / balance sheets

5

EMD submission proof (详 specify format, e.g., online payment or DD)

6

Technical bid documents showing compliance with specifications

7

OEM authorization / manufacturer authorization for the bid

8

Any statutory clearances required for installation and commissioning

Corrigendum Updates

2 Updates
#1

Update

17-Jan-2026

Extended Deadline

21-Jan-2026, 11:00 am

Opening Date

21-Jan-2026, 11:30 am

#2

Update

02-Jan-2026

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in the MFM tender in Bhopal for MP government 2025?

To bid in this MP government tender, ensure compliance with EMD ₹36,000, provide GST/PAN, and submit technical bid with OEM authorizations. Include scope items: supply, installation, testing, commissioning, training, and statutory clearances. Adhere to the 25% quantity variation clause and provide a robust service/support plan with escalation matrix.

What documents are required for the bhopal MFM bid 2025?

Required documents include GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD proof, technical bid, OEM authorization, and any statutory clearances. Ensure all documents align with the buyer‑added terms and ATC for service center availability.

What are the technical specifications for the MFM V2 Q2 tender in MP?

Bidders must demonstrate print speeds per ISO/IEC 24734 for A4/A3 in monochrome and color, auto duplexing, scanning features with a defined feeder type and capacity, multiple paper trays totaling 75 GSM capacity, bypass tray, connectivity options, and minimum monthly duty cycle. Compliance with these specifications is critical for eligibility.

When is the delivery window and option period for quantity changes?

Delivery is governed by the option clause allowing up to a 25% change in quantity at contracted rates. Extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days; extensions may extend to the original period as per terms.

What are the service/support requirements for the MP MFM tender?

Bidders must provide an escalation matrix, a toll‑free support line, and ensure a functional service center in the state of the consignee or establish one within 30 days of award. Payment release is contingent on documentary evidence of the service center.

What qualifies as eligibility criteria for the MP MFM bid 2025?

Eligibility requires demonstrated experience with similar office printing/scan solutions, financial stability evidenced by statements, GST/PAN validity, and the ability to meet installation, training, and statutory clearance obligations. A regional service network in Madhya Pradesh strengthens eligibility.

What is the scope of supply for installation and training in the MP tender?

The scope includes supply, installation, testing, commissioning, operator training, and providing any required statutory clearances. The bidder must cover on‑site training and ensure operators are proficient in printing, scanning, and duplexing operations per the technical specs.

Which standards and certifications are required for this MP MFM procurement?

Bidders should align with ISO/IEC 24734 testing for print speeds and ensure compatibility with generic printing features. OEM authorization and any BIS/ISI certifications should be included if specified in the ATC, along with service center accreditation within Madhya Pradesh.