GEM

Indian Army Helical Gear Box (V2) Q3 Tender Sonitpur Assam 2025

Bid Publish Date

15-Dec-2025, 1:59 pm

Bid End Date

18-Dec-2025, 2:00 pm

Location

SONITPUR , ASSAM

Progress

Issue15-Dec-2025, 1:59 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 6

GEAR BOX BOX WORM GEAR GEAR BEARINGS BUSHINGS AND GEARS HELICAL GEAR

Tender Overview

The opportunity is issued by the Indian Army (Department Of Military Affairs) for procurement of a Helical Gear Box (V2) (Q3) at the Sonitpur, Assam 784001 location. No BOQ items are listed and the estimated value is not disclosed. The tender emphasizes a flexible quantity framework with a 25% option to modify the ordered quantity, including during currency of contract, at contracted rates. Delivery timing ties to the original delivery schedule with adjustments based on the option, minimum 30 days. Bidder compliance is required with standard bid terms including PAN, GSTIN, and EFT mandates. Unique NDA and End User Certificate requirements are specified to safeguard information.

  • Organization: Indian Army
  • Product: Helical Gear Box (V2) (Q3)
  • Location: Sonitpur, Assam
  • Key differentiator: 25% quantity option and extended delivery timing rules
  • Unique terms: End User Certificate in Buyer’s format; mandatory NDA; vendor code creation documents
  • No detailed product specs or items listed yet

Technical Specifications & Requirements

  • No formal technical specifications are provided in the BOQ; the item name indicates a Helical Gear Box (V2) - Q3 category
  • Required bid documents include: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
  • End User Certificate to be submitted in the buyer’s standard format
  • Mandatory Non-Disclosure Agreement (NDA) on bidder letterhead
  • Delivery terms follow the option clause: quantity can change by up to 25% at contract placement and during currency
  • No explicit EMD amount or payment milestones disclosed
  • Terms require compliance with the stated alteration calculations: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
  • BOQ indicates 0 items; indicates the need to align with standard equipment procurement processes

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract and during currency with contracted rates
  • Documentation on bid submission: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • End User Certificate: Must be provided in Buyer’s standard format
  • Non-Disclosure Agreement (NDA): Must be uploaded on bidder’s letterhead
  • Delivery timeline mechanics: Calculated extension rules apply with a minimum of 30 days
  • No explicit EMD or payment terms disclosed; bidders should assume standard government procurement norms and seek clarification during bid submission

Key Specifications

  • Product/service: Helical Gear Box (V2) - Q3 (Indian Army procurement)

  • BOQ: 0 items listed; rely on standard government procurement process

  • Quantity flexibility: up to 25% increase/decrease during contract period

  • Delivery calculation: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; End User Certificate; NDA

Terms & Conditions

  • Quantities may be adjusted by up to 25% at contract award and during currency

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid

  • End User Certificate and NDA are mandatory in buyer's formats

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should anticipate standard government payment practices and seek clarifications during bid submission.

Delivery Schedule

Delivery timing follows the original delivery period with potential extensions based on quantity adjustments; minimum additional time 30 days.

Penalties/Liquidated Damages

No LD details specified in terms; bidders should request standard LD provisions during bid clarifications.

Bidder Eligibility

  • Must comply with PAN and GSTIN validity

  • Must submit EFT Mandate certified by bank

  • Must accept End User Certificate in Buyer’s format

  • Must sign NDA and maintain confidentiality for contract information

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

End User Certificate in Buyer’s standard format

6

Non-Disclosure Declaration certificate on bidder letterhead

7

Vendor code creation documents

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Helical Gear Box tender in Sonitpur Assam 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate with the bid. End User Certificate in the purchaser’s format and a bidder NDA are mandatory. The quantity may change up to 25% at award or during the contract, with delivery time adjustments based on the option clause.

What documents are required for government Helical Gear Box procurement in Assam

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, End User Certificate in the buyer’s format, and NDA on bidder letterhead. Vendor code creation documents must accompany the bid for registration and compliance checks by the Indian Army.

What are the delivery time adjustments for quantity changes in this tender

Delivery times adjust via the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery within this framework to cover increased quantities.

What are the key compliance standards for this Indian Army gear box tender

No explicit technical standards are listed; bidders should align with standard defense procurement processes, provide NDA, End User Certificate, and ensure confidentiality. Expect standard government compliance and verification of PAN/GSTN before award.

How is the 25% quantity option applied in this army procurement

The option allows up to a 25% increase or decrease in ordered quantity at contract placement and during contract currency, at the contracted rates. This requires recalculation of delivery timelines per the option clause.

What is required to verify bidder eligibility for the Assam gear box tender

Eligibility requires valid PAN and GSTIN, bank-certified EFT mandate, End User Certificate in the buyer’s format, NDA compliance, and vendor code creation documentation to participate.

Are there any explicit payment terms available for this tender

The tender data does not disclose explicit payment terms; bidders should anticipate standard government payment practices and prepare for post-award invoicing with required compliance certificates and end-user confirmations.

What is the scope of the End User Certificate in this bid

End User Certificate must be provided in the Buyer’s standard format and confirms end-use of the gear box for government defense procurement, ensuring no diversion or unauthorized transfer.