Department Of Higher Education Madhya Pradesh Security Equipment Tender Rajgarh MP 2026 ISO 9001 Bid Window

Tender Overview

The opportunity is issued by the Department Of Higher Education, Madhya Pradesh, for a broad range of sporting and equipment items located in Rajgarh (465661). The procurement scope covers multiple product categories including javelin, discus, badminton poles and posts, cricket gear, tennis balls, footballs, track suits, weights, and related gym equipment, across 27 line items. While exact quantities aren’t disclosed, the bid requires ISO 9001 certification, sample submission, and a robust supplier, with an estimated trade scope aligned to BBB-grade college needs. Unique aspects include GST compliance, EMD submission, and a sample evaluation process, with quality testing by the college before final purchase. The bid emphasizes adherence to standard quality and testing protocols, and reserves the principal’s final decision on tender cancellation. This is a government procurement in Rajgarh aimed at equipping educational facilities with durable, standards-compliant sporting and gym gear.

Technical Specifications & Requirements

• Standards: ISO 9001 certification mandatory for bidder or OEM; BIS TOYS IS 9873 and ISO family certificates referenced for certain items; ISO-50001 listed for energy-related aspects; CE, ZED, SEDEX & MII certifications mentioned where applicable.
• Product scope: 27 line items spanning sports equipment (cricket, badminton, tennis, football, kho kho poles), gym equipment (barbells, weights, dumbbells, gym tables), and related accessories (air pumps, track suits, sports boards, etc.).
• Quality/testing: Supplier must provide advance samples; college will test samples; material quality must meet brochure/specs; non-compliant lots rejected. Sample submission along with tender is mandatory.
• Documentation: GST clearance, GSTN certificate, latest GSTR-3B, last three years’ IT returns, notarized non-blacklist affidavit, EMD copy uploaded with technical bid, and original EMD within 3 days post-bid closing.
• Delivery/quantity leverage: Option clause allows up to 25% quantity variation during contract at contracted rates; delivery time calculations linked to original and extended periods with minimum 30 days.
• OEM/Brand requirements: OEM authorizations may be required; work orders showing 50% contract completion may be referenced for past performance.

Terms, Conditions & Eligibility

• EMD: Mandatory; copy of EMD receipt to be submitted; original required within 3 days after bid closing.
• Advance sample: Bidder to provide advance samples for buyer approval before bid end date.
• Tax/GST: GST clearance certificate for up to 6 months prior, GSTN certificate and GSTR-3B receipts required.
• Experience/Turnover: ISO 9001 certification as a baseline; ownership of OEM certification for toys and related categories; prior work orders demonstrating completed contracts may be requested.
• Documentation: Notarized affidavit; all parameters in brochure/specs must be followed; bid may be rejected for non-compliance.
• Payment Terms: Standard supplier terms apply; specific terms are to be disclosed in the contract post-award.
• Quality warranty/penalties: Penalties or LD provisions not explicitly listed; quality assurance through testing by the college is emphasized.