Kochi Metro Rail Limited HVAC Repair & Maintenance Tender Ernakulam Kerala 2026
Progress
Key Highlights
- • Kochi Metro Rail Limited procurement for HVAC repair, maintenance and installation in Ernakulam, Kerala
- • EMD amount: ₹31,000; multiple payment options including online transfer
- • 25% quantity/duration adjustment allowed; order-level scope changes permitted
- • English bid submission; BIS/MoHUA standard alignment; Make in India preference
- • No BOQ items provided; bidders must rely on scope described in ATC and general terms
- • On-site service capability and installation under city-based transit infrastructure context
- • Important eligibility: proper authorization, GST registration, PAN, and relevant experience
Tender Overview
Kochi Metro Rail Limited invites bids for HVAC repair, maintenance and installation services in Ernakulam, Kerala (682001). The procurement targets service providers capable of handling plant systems maintenance, with an estimated scope implied by the EMD amount of ₹31,000. Bids must be submitted in English, with consideration for addenda issued on the GeM portal. The contract may include scope adjustments up to 25% per the atc clauses, and bidders should align offers with BIS-based MoHUA guidance. This opportunity requires compliance with local procurement policies and Make in India considerations where applicable.
Key Specifications
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HVAC repair, maintenance and installation services for Kochi Metro Rail Limited
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EMD: ₹31,000; payment forms include DD, Banker’s Cheque, Fixed Deposit lien, or online transfer
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English bid submission; translations for non-English documents
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ATC flexibility: up to 25% variation in quantity/duration
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BIS/MoHUA alignment where applicable; Make in India preference
Terms & Conditions
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EMD of ₹31,000 to be submitted via specified payment methods
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Scope may be increased by up to 25% during contract execution
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Bid documents must be in English; translations required for non-English documents
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Conformity to BIS standards and Make in India policy where applicable
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Online bid opening; corrigenda published on GeM portal
Important Clauses
Payment Terms
EMD of ₹31,000; options include DD, Banker’s Cheque, Fixed Deposit lien, or online transfer to Kochi Metro Rail Limited
Delivery Schedule
No explicit delivery window stated; bidders should prepare for on-site HVAC repair and maintenance visits as per project needs
Penalties/Liquidated Damages
Not explicitly stated in provided data; ATC allows quantity/duration adjustments up to 25%, and penalties may apply per final contract terms
Bidder Eligibility
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Experience in HVAC repair/maintenance for rail or large-scale public projects
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GST registration and valid PAN
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Financial stability to support service contracts and potential LGD/EMD requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Kochi Metro Rail Limited; HVAC; Service Provider
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
36
Pre-Bid & Qualification
Pre-Bid Date
05-09-2026 11:00:00
Pre-Bid Venue
Pre Bid Meeting- Repair of failed HVAC units of KMRL Trains Date & Time : 05.09.2026 @ 11:00 hrs Google Meet joining info Video call link: https://meet.google.com/hui-xvrs-ycv
Delivery Details
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
683106
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Akhil P. A | 683106,DCO Stores, Muttom depot KMRL, Aluva | Ernakulam | Kerala | 683106 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9765376.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for HVAC repair/maintenance projects
Financial statements or solvency proof
EMD submission document (DD/cheque/online payment receipt or bank guarantee)
Technical bid documents and compliance statements
OEM authorization letters (if using third-party installers)
Authorized signatory designation and board resolution (if applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the HVAC repair tender in Ernakulam with KMRL 2026
Bidders must submit documents in English, provide GST and PAN, attach experience certificates for HVAC projects, and include EMD of ₹31,000 via DD, Banker's Cheque, Fixed Deposit lien, or online transfer to Kochi Metro Rail Limited. Ensure compliance with BIS/MoHUA guidance and accept potential 25% scope changes.
What documents are required for Kochi Metro HVAC bid submission 2026
Required documents include GST certificate, PAN, HVAC project experience certificates, financial statements, EMD submission proof, OEM authorizations if applicable, and technical bid compliance. All submissions must be in English or with English translations.
What is the EMD amount for the Kochi Metro HVAC procurement
The EMD is ₹31,000. Acceptable forms include DD, Banker’s Cheque, Fixed Deposit lien, or online transfer to the Kochi Metro Rail Limited account (Account No. 0803201002929, IFSC: CNRB0000803). Ensure the instrument is in the name of Kochi Metro Rail Limited.
What standards or certifications are required for the HVAC tender in Kerala
Bidders must align with BIS standards applicable to MoHUA guidelines; Make in India preference applies. While specific IS/IS codes aren’t listed, ensure compliance with BIS-based requirements and provide certification or compliance statements with the bid.
When will the online bid opening occur for the Kochi HVAC tender
The tender will be opened online on the scheduled opening date; corrigenda will be posted on the GeM portal. Bidders should monitor GeM for amendments and ensure readiness for online bid submission before the deadline.
Can the contract quantity or duration be increased for the HVAC project
Yes. As per ATC, the buyer may increase the contract quantity or duration up to 25% at the time of contract issue and during execution, subject to mutual consent and no breach of applicable procurement norms.
What language must bids be submitted in for Kochi Metro HVAC tender
Bids must be submitted in English. If any supporting documents are in another language, they must be translated into English and submitted along with copies of the originals.
Is Make in India preference applicable to this Kochi tender
Yes. The tender provisions include Public Procurement Preference to Make in India as applicable, and bidders should demonstrate components or manufacturing origin consistent with the policy to improve eligibility.