Armoured Vehicles Nigam Limited Cooling & Pre-Heating System Tender DRG 675-08 CQA(ICV) QAI/026 2026

Tender Overview

Armoured Vehicles Nigam Limited, under the Department of Defence Production, invites bids for a cooling and pre-heating system linked to DRG 675-08- CQA(ICV) QAI/026. The procurement scope is limited to supply of goods with an EMD of ₹616,613. The terms include GST handling by bidders, an option clause allowing up to 50% quantity variation, and pre/post-delivery inspection by designated agencies. The contract emphasizes a clear NDA, vendor-code creation documentation, and adherence to the purchaser’s audit and GST procedures. Bids must align with the outlined acceptance framework and ensure secure invoicing on GeM, with GST payment evidenced by portal screenshots. Unique aspects include a strict post-receipt inspection regime and a warranty of 1 year from final acceptance.

• Location not specified in data; eligibility anchored to registration, GST compliance, and bank-certified EFT mandate.
• Procurement category focuses on cooling/pre-heating equipment for an ICV program under the Defence Production gateway.
• The presence of an option clause introduces flexibility in delivery and quantity, demanding robust supply planning and risk mitigation.

Technical Specifications & Requirements

• No technical specifications provided in the available data; bids should rely on the BOQ-less supply framework and standard contracting norms.
• EMD: ₹616,613; ensures bid seriousness and performance risk coverage.
• Scope: Delivery of cooling and pre-heating system components as a straight supply contract; installation not specified.
• Inspection: Post-receipt inspection by CGM/OFMK or authorized person; pre-dispatch inspection not applicable.
• Warranty: 1 year from final acceptance; terms of replacement/repair implied but not detailed.
• Documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure and vendor-code creation requirements apply.
• GST: Bidder bears GST; reimbursement as per actuals or lower of quoted GST, subject to GST rules.
• Delivery & Penalties: Option clause allows extension up to original delivery period; penalties not explicitly stated.
• Payment & Invoicing: Invoice on GeM with GST invoice and GST portal payment confirmation.

Terms, Conditions & Eligibility

• EMD: ₹616,613; required as part of bid submission.
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate; NDA on bidder letterhead.
• GST Handling: Bidder responsible for own GST; reimbursement as per actuals or applicable rate.
• Option Clause: Up to 50% quantity variation at contract placement and during currency, with delivery-time adjustments.
• Inspection: Post-receipt inspection at consignee site by CGM/OFMK or auth. person.
• Scope: Supply-only; no installation/commissioning specified.
• Warranty: 1 year from final acceptance.
• Documentation Submission: Mandatory certificates and documents else rejection.
• Confidentiality: NDA required; breach may trigger legal action.
• Invoices: GST-compliant invoice on GeM with GST portal payment proof.