Bharat Electronics Limited security equipment procurement 2025 Bengaluru Karnataka BEL Defence Production standards
Latest Corrigendum Available
Progress
Quantity
12
Category
C43402004659
Bid Type
Two Packet Bid
Categories
13
Tender Overview
Bharat Electronics Limited (BEL), under the Department Of Defence Production, seeks OEM-backed security equipment with required OEM COC and GST details. Scope includes a 7-item BOQ (N/A quantities), with an estimated value not disclosed and EMD amount not disclosed. The tender emphasizes a flexible quantity clause allowing up to 25% quantity variation during both initial and extended periods. Lead times must be specified in the ATC, otherwise delivery will align with bid documents. Vendors must be manufacturers/retailers/distributors/contract manufacturers/agents and provide OEM authorization if acting as distributors. The process requires compliance with all published technical specifications and attendance at BEL Bengaluru for inspections when requested. This procurement targets a reputable, India-based supplier capable of post-sales service and adherence to the defined option and inspection terms.
Technical Specifications & Requirements
- Lead time for supply to be stated in ATC; if not provided, delivery period per bid document applies.
- OEM/Authorized Seller of OEM with registered India office for after-sales service; submit certificate.
- Required: OEM COC and manufacturing authorization letter for quoted product if bidder is not OEM.
- Bidder must specify GST (%) applicable to the quoted part in ATC.
- Bid evaluation will be based on conforming to the published technical specification; attendance for BEL inspection at Bengaluru may be required.
- Ensure compliance statements on company letterhead with seal and signature.
- Final selection hinges on compliance to each technical point and supplier’s ability to provide lead time, after-sales support, and authentic OEM documentation.
Terms, Conditions & Eligibility
- Option Clause allows up to 25% increase/decrease in quantity at contract time and during currency, with delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- OEM/Importer condition: Imported products require an India-registered OEM or Authorized Seller for service support.
- Bidder must be a Manufacturer/Distributor/Contract Manufacturer/Agent of the quoted product and supply OEM authorization if retailer/distributor.
- Provide GST details in ATC and ensure compliance against each published technical specification; participate in BEL Bengaluru inspections if required.
Key Specifications
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OEM COC required
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Lead time for supply to be provided in ATC
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Registered Indian office for OEM or after-sales support
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GST percentage to be specified in ATC
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Compliance statement on company letterhead with seal/sign
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BEL Bengaluru inspection attendance if required
Terms & Conditions
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25% quantity variation right during contract
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Delivery period recalculation with minimum 30 days
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OEM authorization documentation mandatory
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GST details must be provided in ATC
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Inspection at BEL Bengaluru may be required
Important Clauses
Payment Terms
Not specified in data; typical BEL practice requires supplier to follow standard terms as per ATC; ensure GST and invoicing in line with contract
Delivery Schedule
Delivery period derived from original delivery period; extended period calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; apply standard BEL penalties as per contract, not disclosed here
Bidder Eligibility
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Must be Manufacturer/Retailer/Distributor/Contract Manufacturer/Agent of quoted product
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OEM authorization on file for quoted product
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Compliance with all technical specifications and BEL inspection requirements
Documents 5
GeM-Bidding-8583905.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | C43402004659 | Control Panel MLH | 1 | pieces | nagendrajoisewa | 150 |
| 2 | C43402004562 | Firing Controller MLH | 1 | pieces | nagendrajoisewa | 150 |
| 3 | C43402400613 | Breech Plate | 4 | pieces | nagendrajoisewa | 150 |
| 4 | C43402400710 | Magazine 1 inch x 1 inch | 2 | pieces | nagendrajoisewa | 150 |
| 5 | C43402400807 | Magazine 2 inch x 1 inch | 2 | pieces | nagendrajoisewa | 150 |
| 6 | C43402400904 | Safety Switch | 1 | pieces | nagendrajoisewa | 150 |
| 7 | C43402004465 | CMDS O Level Tester Equipment OLTE | 1 | pieces | nagendrajoisewa | 150 |
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Required Documents
GST registration certificate
PAN card
Experience certificates (relevant to security equipment supply)
Financial statements (as required by BEL)
EMD/ security deposit documents (if applicable)
Technical compliance certificates
OEM authorization letter or authorized distributor/re-seller certificate
OEM COC (Certificate of Conformity)
Manufacturing authorization letter (if bidder is not OEM)
Corrigendum Updates
3 Updates Update
Extended Deadline
08-Dec-2025, 3:00 pm
Opening Date
08-Dec-2025, 3:30 pm
Update
Extended Deadline
01-Dec-2025, 3:00 pm
Opening Date
01-Dec-2025, 3:30 pm
Update
Extended Deadline
27-Nov-2025, 3:00 pm
Opening Date
27-Nov-2025, 3:30 pm
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid on the BEL security equipment tender in Bengaluru 2025
Bidders must be OEM/authorized distributors and submit OEM authorization, OEM COC, GST details in ATC, and a compliance statement. Include lead time in ATC; BEL may require Bengaluru inspections. Ensure quantities may vary up to 25% and adjust delivery as per the option clause.
What documents are required for BEL security equipment procurement Bengaluru
Submit GST certificate, PAN, experience certificates, financial statements, EMD documents, OEM authorization or reseller certificates, OEM COC, and manufacturing authorization. Provide compliance statements on letterhead with seal and ensure delivery lead times are defined in ATC.
What are the delivery terms and option clause for BEL BEL Bengaluru bid
Delivery can be increased or decreased by up to 25% of bid/contract quantity. If extended, delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; BEL may extend within original delivery period.
Which standards or certifications are expected in BEL security equipment bid
Submit OEM COC and ensure compliance with the published technical specifications. Provide compliance statements on company letterhead, and arrange BEL Bengaluru inspection if requested; GST rate must be stated in ATC.
What is required for OEM authorization in BEL tender 2025
If bidding as a retailer/distributor, supply OEM authorization letter or authorized distributor certificate for the quoted product. OEM bidders must submit OEM certificate with company address on letterhead, signed and sealed.
When is the inspection requirement for BEL Bengaluru in this tender
BEL may require attendance for inspection at BEL Bengaluru at the earliest opportunity; bidders should prepare to demonstrate compliance with all technical specifications and provide access to product samples or documentation as part of evaluation.
What is the GST requirement for the BEL bid in Bengaluru
Bidders must specify the applicable GST percentage for the quoted part in ATC. Ensure GST compliance in invoices and attach GST registration details with the bid submission.
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Documents 5
GeM-Bidding-8583905.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS