East Central Railway Telescopic Pole Pruner Tender Gaya Bihar 2026 – V2 Quality & OEM Authorization
Progress
Tender Overview
East Central Railway invites bids for the Telescopic Pole Pruner (V2) to be supplied to the GAYA, BIHAR 804403 region. The procurement emphasizes OEM authorization, post-receipt inspection by the consignee, and GST-compliant invoicing in the consignee’s name. Purchase preference is extended to MSEs under the policy, with a match-price option if L-1 is not an MSE and the MSE quote falls within L-1+15% of the price band. The tender specifies no BOQ items and does not disclose start/end dates or estimated value, highlighting key vendor obligations like bankable financial health and non-liability to liquidation. A notable differentiator is the mandatory OEM authorization upload and MSE preference framework that could impact award share.
Technical Specifications & Requirements
- Product: Telescopic Pole Pruner (V2) (category: garden/maintenance equipment)
- Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not indicated
- Invoicing: Invoice must be raised in the consignor’s GSTIN as per consignee
- OEM Authorization: Mandatory upload of OEM authorization with bid
- Purchase Preference: MSEs eligible if bidder is manufacturer; L-1+15% price matching for 25% of total value if applicable
- BOQ: Not available; no quantity details provided
- Payment/Delivery: Not disclosed in data; rely on ATC terms and standard GJE clauses
Terms, Conditions & Eligibility
- Bidder status: Not under liquidation or bankruptcy; bid to include a standing undertaking
- GST invoicing: Must be in consignee GSTIN name
- Inspection agency: Consignee to conduct post-receipt inspection; pre-dispatch not specified
- MSE preference: Apply for 25% contract value portion if eligible under policy; must be manufacturer for goods
- OEM authorization: Mandatory upload of OEM authorization with bid
- Documentation: Upload standard bid documents (GST, PAN, experience, financials) per ATC; specific list not fully disclosed
Key Specifications
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- Product/service: Telescopic Pole Pruner (V2)
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- Inspection: Post-receipt inspection at consignee site
-
- Invoicing: GSTIN of consignee only
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- OEM authorization: Mandatory upload
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- MSE preference: Manufacturer must be bidder for goods; price matching within L-1+15% for 25% contract value
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- BOQ: Not available; quantity details not provided
-
- Delivery timeline: Not specified in data
Terms & Conditions
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Mandatory OEM authorization upload with bid
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GST-compliant invoicing to consignee; consignee GSTIN required
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Post-receipt inspection by consignee; pre-dispatch not indicated
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MSE purchase preference framework with price matching option
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Bidder must not be under liquidation; provide financial undertaking
Important Clauses
Payment Terms
Not specified in data; standard ATC terms to apply; ensure GST invoice aligns with consignee GSTIN
Delivery Schedule
Not specified in data; delivery terms to be clarified in ATC; rely on standard purchase order timelines
Penalties/Liquidated Damages
Not specified in data; penalties to be defined in contract or ATC; watch for LD clauses for late delivery
Bidder Eligibility
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Not under liquidation or court receivership
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Manufacturer status to enable MSE purchase preference when applicable
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OEM authorization ready for upload with bid
Tender Data
Bid Details
Quantity
4
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Telescopic Pole Pruner (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Gaya
Delivery Pincodes
823002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Santosh Kumar | 823002,CDO office, East Central Railway, Coaching Maintenance Depot, Near Bagheshwari Railway Crossing, Loco colony | Gaya | Bihar | 823002 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10037434.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate of bidder
PAN card of bidder
Experience certificates showing relevant procurement history
Financial statements demonstrating financial stability
EMD/Security deposit submission (amount not specified in data)
Technical bid documents demonstrating product compliance
OEM authorisation / OEM support letter
Bidder undertaking not to be under liquidation or similar proceedings
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Telescopic Pole Pruner tender in Gaya Bihar 2026
Bidders should confirm manufacturer status to qualify for MSE preference, upload OEM authorization, and ensure GST invoicing to the consignee. The bid must include a non-liquidity undertaking and standard financial documents. Post-receipt inspection will be at the consignee site, with no pre-dispatch inspection indicated.
What documents are required for East Central Railway procurement in Bihar
Submit GST certificate, PAN, experience certificates, and financial statements; include OEM authorization, bid security, and an undertaking confirming sound financial standing. Invoices must be raised in the consignee’s GSTIN, and post-receipt inspection will be conducted by the consignee.
What are the technical specs for Telescopic Pole Pruner V2 in this tender
Specific technical specs are not detailed in the data; the item is a Telescopic Pole Pruner V2. Bidders should provide manufacturer specifications, build quality, and compliance statements with OEM authorization and any applicable safety standards.
When is the bid submission deadline for this East Central Railway tender
Exact start and end dates are not disclosed in the data; bidders should monitor the official portal for bid submission deadlines and ATC updates. Ensure all mandatory documents, OEM authorization, and EMD details are ready for submission.
What is the EMD requirement for the Telescopic Pole Pruner bid in Bihar
The tender data does not specify the EMD amount. Prepare to submit the standard bid security as per the tender’s ATC once the official tender document is accessed, and confirm payment method and validity period with the issuing authority.
How does MSE price preference apply to this railway procurement
If the bidder is an MSE and the offered price is within L-1+15% of the policy margin, MSE sellers may be given opportunity to match the L-1 price and secure 25% of the contract value, provided the bidder is the product manufacturer.
What is required for OEM authorization submission in this tender
An explicit OEM authorization letter must be uploaded with the bid, confirming the bidder’s right to supply the Telescopic Pole Pruner V2, along with any required warranty and service support commitments from the OEM.
What are the invoicing rules for this consignee-based tender
Invoices must be raised in the consignee’s name with the consignee’s GSTIN. Ensure that all tax details align with the consignee’s GST registration to avoid payment delays and ensure compliant tax reporting.