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Hindustan Petroleum Corporation Ltd LT VFD Spares Tender Visakhapatnam Andhra Pradesh 2026 – OEM Authorization & 150 Day Delivery

Bid Publish Date

03-Feb-2026, 2:32 pm

Bid End Date

13-Feb-2026, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue03-Feb-2026, 2:32 pm
AwardPending
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Quantity

87

Category

LT VCD MODULE, 30A, L AND T

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Authorization required from Schneider Electric India Pvt Ltd or authorized dealers for all L&T LT VFD spare parts
  • • 36-item BoQ with 150-day delivery window to HPCL Visakh Refinery Warehouse
  • • Quantity variation clause permitting ±25% adjustments during contract and currency
  • • GST compliance advised by bidder; GST rate and GSTIN submission mandatory
  • • Invoicing must be in consignee name with consignee GSTIN
  • • Non-deviation from stated specifications; strict adherence to OEM-specified spares
  • • Delivery terms anchored to GeM Contract/ LOA/ PO date
  • • Submission of PAN, GSTIN, cancelled cheque, and EFT mandate is mandatory

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for the supply of RUF L&T LT VFD spares at the Visakhapatnam, Andhra Pradesh (530001) location. Scope covers 36 items including multiple LT VFD modules, control boards, and associated accessories, with a delivery period of 150 days (5 months) from PO/GeM contract. The procurement happens at the HPCL Visakh Refinery Warehouse, with price terms encompassing all components. OEM authorization is mandatory from Schneider Electric India Pvt Ltd or its authorized dealers, ensuring product authenticity. The tender emphasizes strict adherence to specified specifications and supplier eligibility. Unique clause permits quantity variation up to ±25% during contract execution. This is a specialized spares procurement for LT VFD and related components, demanding precise OEM accountability and timely delivery.

Technical Specifications & Requirements

  • Scope of supply: Supply of RUF L&T LT VFD spares as per tendered items.
  • Delivery timeline: 150 days from the date of GeM Contract/ LOA/ PO.
  • Delivery location: HPCL - Visakh Refinery Warehouse.
  • Quantity/Items: 36 items in the Bill of Quantities; specific item details not disclosed in public data.
  • OEM authorization: Required from M/s Schneider Electric India Pvt Ltd or their authorized dealer(s); submission of authorization certificate is mandatory at bid submission.
  • Pricing: Inclusive of all components; no deviations allowed in specifications.
  • Acceptance: Rejection criteria include non-compliance with tender terms and submitted documents.
  • Warranty/Support: Not specified in public data; ensure conformity to OEM and HPCL terms.
  • Tax considerations: GST payable as per bidder’s applicable rate; GST% in bid should be accurate and GSTIN captured.

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly disclosed in the public extract; bidders must reference standard GeM terms and submit required financial documents.
  • GST / PAN / Bank docs: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • Invoicing: Invoice must be in the consignee name with the consignee GSTIN.
  • Option Clause: Quantity may be increased/decreased by up to 25% at contract and during currency at contracted rates.
  • Delivery & Penalties: Timely delivery required; penalties or LD terms not detailed in public extract.
  • Documentation: Bid submission must include OEM authorization, GST, PAN, and other standard bid documents; technical deviations are not allowed.
  • GST advisory: Bidder to determine applicable GST; HPCL bears no responsibility for GST variations.
  • Compliance: Vendors must deliver exactly per stated specifications without deviations; non-compliant bidders may be rejected.

Key Specifications

  • Supply of RUF L&T LT VFD spares as per tender scope

  • Delivery within 150 days from PO/GeM contract

  • Delivery at HPCL Visakh Refinery Warehouse

  • OEM authorization required from Schneider Electric India Pvt Ltd or authorised dealers

  • No deviations from tendered specifications; complete price includes all components

  • 36 items in BoQ; item-level details not disclosed publicly

  • GST considerations to be managed by bidder; invoice to consignee GSTIN

Terms & Conditions

  • Quantity variation up to 25% at purchase and during contract

  • OEM authorization mandatory; bid not valid without certification

  • Delivery window fixed at 150 days; penalties not specified

  • Invoices must be raised in consignee name with GSTIN

  • GST and banking documents must accompany bid submission

Important Clauses

Payment Terms

GST will be reimbursed as per actuals or applicable rates, whichever is lower; bidder bears GST applicability, HPCL shoulders no excluding responsibility.

Delivery Schedule

Material to be delivered within 150 days from PO/GeM contract; option to extend via 25% quantity adjustments under clause.

Penalties/Liquidated Damages

Not explicitly detailed in public extract; standard HPCL terms likely apply for delays or non-compliance.

Bidder Eligibility

  • Authorized to bid as Schneider Electric India Pvt Ltd or authorized dealer for L&T LT VFD spares

  • Capability to deliver 36 spares to HPCL Visakh Refinery Warehouse within 150 days

  • Compliance with GST, PAN, bank documentation and OEM authorization requirements

Documents 9

GeM-Bidding-8906459.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 36 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LT VCD MODULE, 30A, L AND T As per Specifications 2 each vnmpatrudu 150
2 LT VFD MODULE,88A, L AND T As per Specifications 1 each vnmpatrudu 150
3 CONTROL BOARD NGP -COATED- LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
4 CONTROL BOARD FOR VCD,LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
5 FAN ASSY,01543500FG,L AND T ,VFD As per Specifications 1 each vnmpatrudu 150
6 ACC DSINE DN2 ROM,LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
7 CON I-I 1CH I P AND O P-4-20MA,LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
8 CON I-I 2CH I P AND O P-4-20MA,LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
9 CONVERTER,V-I,2CH,4-20MA,CNV00056,L AND T As per Specifications 4 each vnmpatrudu 150
10 CONTROL OPERATOR UNIT, LTMCUF,LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
11 CONTR. ETH. 24VDC LTMR100EBD,LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
12 CONVERTER,ITOI,1CH,0-1AAC,XC00610,L AND T As per Specifications 3 each vnmpatrudu 150
13 FAN AXIAL 2E 250B,FLAT GRILL,LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
14 FAN,1610M3 H,230V,50HZ,115W,XC00632,L AND T As per Specifications 4 each vnmpatrudu 150
15 LTMR ETH. TCP IP 1.35-27A,LT VFD,L AND T As per Specifications 1 each vnmpatrudu 150
16 EXPANSION MODULE,40,24VDC,RLM00033,L AND T As per Specifications 3 each vnmpatrudu 150
17 CONTACTOR,PWR,CS965581OOO,L AND T,MDX11BF11 PLUS As per Specifications 1 each vnmpatrudu 150
18 CLOSING COIL,110V,L AND T,CNTCTR,MDX25A,SWGR As per Specifications 1 each vnmpatrudu 150
19 CONTACTOR,PWR,CS965521OOO,L AND T,MDXBF3200D As per Specifications 1 each vnmpatrudu 150
20 CONTACTOR,110VDC,38A,AC3,CS965531OOO,L AND T As per Specifications 2 each vnmpatrudu 150
21 CONTACTOR,PWR,CS96572OOOO,L AND T,MDXBFX5000 As per Specifications 1 each vnmpatrudu 150
22 CONTACTOR,110VDC,65A,AC3,CS965551OOO,L AND T As per Specifications 1 each vnmpatrudu 150
23 CONTACTOR,MDX3P,80A,AC3,CS91586AOOO,L AND T As per Specifications 1 each vnmpatrudu 150
24 CONTACTOR,110VDC,95A,AC3,CS965571OOO,L AND T As per Specifications 1 each vnmpatrudu 150
25 MX-A1 20E -AUX. CONT. BLOCK-LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
26 ADD ON BLOCK,CONADDONCS94035LT,MX-A122E As per Specifications 5 each vnmpatrudu 150
27 MX-A1 40E -AUX. CONT. BLOCK-LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
28 PHF FOR 11KW, 415V, 21A,LT VFD,L AND T As per Specifications 1 each vnmpatrudu 150
29 PHF FOR 22KW VFD,LT VFD,L AND T As per Specifications 1 each vnmpatrudu 150
30 POWER SUPPLY 1.3ADC 24V DC,LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
31 AOB MDX 22E -9-110A-,LT VFD,L AND T As per Specifications 5 each vnmpatrudu 150
32 VFD HMI -OPERATOR PANEL-LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
33 MOTOR THERMISTOR RELAY 110VDC,LT VFD,L AND T As per Specifications 2 each vnmpatrudu 150
34 PHF FOR 15KW VFD,LT VFD,L AND T As per Specifications 1 each vnmpatrudu 150
35 PHF FOR 5.5KW VFD,LT VFD,L AND T As per Specifications 1 each vnmpatrudu 150
36 PHF FOR 7.5KW VFD,LT VFD,L AND T As per Specifications 1 each vnmpatrudu 150

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

OEM Authorization certificate from Schneider Electric India Pvt Ltd or authorized dealer

6

GST registration certificate and applicable financial statements

7

Technical bid submission documents showing compliance to spares scope

8

Any previous experience certificates in LT VFD spares supply

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for LT VFD spares tender in Visakhapatnam 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization from Schneider Electric India or its authorized dealers. Provide 36-item BoQ spares list, compliant with tender terms, and deliver within 150 days to HPCL Visakh Refinery Warehouse. Ensure no deviations from stated specifications.

What documents are required for HPCL Visakh LT VFD spares tender?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, OEM authorization, technical bid showing compliance to spares scope, and financial statements. Invoices must be raised in consignee name with the consignee GSTIN; GST rate is bidder’s responsibility.

What is the delivery period for L&T LT VFD spares to HPCL?

Delivery must occur within 150 days from the issue date of GeM Contract/ LOA/ PO. If quantity changes occur under the option clause, delivery time adjusts proportionally, with a minimum of 30 days when extended.

What constitutes OEM authorization for Schneider Electric spares bidding?

Bidders must submit an authorization certificate from Schneider Electric India Pvt Ltd or its authorized dealers, proving the bidder is eligible to supply OEM spares. Without this, technical rejection is likely and bid may be invalid.

What are the GST implications for HPCL LT VFD spares bids?

Bidders must determine applicable GST; HPCL reimburses GST as actuals or at bidder’s quoted rate, whichever is lower. GSTIN must be included in invoices; GST handling is the bidder’s responsibility.

Can contract quantities be increased beyond original during the term?

Yes, up to 25% additional quantity may be ordered at contracted rates during the currency of the contract, and the delivery period adjusts based on the extended quantity per the option clause.

What is the target delivery location for this tender?

Deliveries must be made to the HPCL Visakh Refinery Warehouse in Visakhapatnam, Andhra Pradesh, with all items meeting OEM specifications and tender terms.

What are the key eligibility criteria for this HPCL tender?

Eligibility includes OEM authorization for Schneider Electric spares, ability to supply 36 items within 150 days, and submission of PAN, GSTN, canceled cheque, and EFT mandate; bidders must comply with all tender terms without deviations.