Department of Higher Education Madhya Pradesh RO Water Treatment System Tender 50 LPH ISI/ISO 9001 2026
Bid Publish Date
07-Jul-2026, 11:48 am
Bid End Date
22-Jul-2026, 12:00 pm
Location
Progress
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Sample submission required with tender; advance samples for buyer approval
- • Quantity adjustment up to 25% during/after contract with defined delivery extension formula
- • Mandatory EMD submission; original copy due within 3 days after bid closing
- • GST compliance: GSTN certificate, GSTR-3B, and GST clearance demanded
- • ISO 9001, CE, ZED, SEDEX certifications referenced; BIS/ISI considerations noted
- • Comprehensive warranty for complete RO unit; minimum free services during warranty
- • Installation and training included in supply scope; on-site demonstration required
- • Quality testing by college; sample-based quality validation and final certification
- • Notarized non-blacklist affidavit required from bidders; standard quality materials
Categories
21
Tender Overview
The Department of Higher Education Madhya Pradesh seeks a reverse osmosis water treatment system capable of >50 LPH for on-campus use, including frame construction, body enclosure, and a self-contained water cooler. The scope covers mounting, filtration capacity, feed water TDS handling, storage tank inclusion, and guaranteed water quality. Comprehensive unit warranty, minimum service during warranty, installation, and on-site training are required. The tender allows quantity adjustments up to 25% during and after contract award, with delivery timelines linked to the final delivery order. Notable is the emphasis on sample submission, GST compliance, and prior experience with similar equipment.
Technical Specifications & Requirements
- Product category: Reverse Osmosis based Water Treatment System (>50 LPH)
- Key components: RO frame, body/encloser, self-contained water cooler, storage tank included
- Performance: filtration capacity, feed water TDS compatibility, guaranteed output water quality
- Storage: included water storage tank material to be specified in brochure; complete unit supply with installation
- Warranty & AMC: comprehensive warranty for the complete unit; minimum free services during warranty/CMA/AMC; training/demonstration
- Delivery & samples: advance samples for buyer approval; material sample submission with tender; compliance with specified quality testing
- Certifications: ISO 9001, CE, ZED, SEDEX; BIS and ISI considerations noted for toys/OEM contexts; ensure brochure specifications align
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates; delivery period adjusts per formula, minimum 30 days
- Documentation: GST clearance, GSTN registration, last three years’ IT returns; notarized non-blacklist affidavit; EMD payment submission with technical bid; sample submission mandatory
- Compliance: bidder must submit sample materials; proof of ISO/CE/BIS certificates as applicable; work order completion copy equal to 50% of contract value required
- EMD: mandatory with receipt; original copy due within 3 days post bid closing; EMD not exempted
- Verification: principal reserves right to cancel tender; testing of quality materials on college premises; final decision rests with the principal
- Additional requirements: advance sample approval before bid end date; preceding year tax returns; GST clearance certificates; full brochure/spec compliance urged
Key Specifications
-
Reverse Osmosis water treatment system with >50 LPH capacity
-
Inclusion of Storage Water Tank and its material specification
-
Comprehensive warranty for the complete unit and minimum free services
-
Installation and commissioning included in supply scope
-
Advance sample submission and supplier’s material sample for testing
-
GST compliance with certificate and GSTR-3B documentation
-
ISO 9001, CE, ZED, SEDEX certifications referenced; BIS/ISI considerations
-
Option clause enabling 25% quantity variation during contract
Terms & Conditions
-
EMD must be submitted with bid; original copy due within 3 days post bid closing
-
Quantity may vary by up to 25% with adjusted delivery timelines
-
GST compliance documentation and sample/material quality testing are mandatory
Important Clauses
Payment Terms
EMD payable as per tender; payment terms to be defined in the contract, with original EMD copy due post bid
Delivery Schedule
Delivery period begins after final delivery order; additional time formula applies for increased quantity, minimum 30 days
Penalties/Liquidated Damages
Penalties or LD details not provided; contract will reference standard government procurement clauses
Bidder Eligibility
-
Proven supply experience with RO water treatment systems >50 LPH
-
GST registration and tax compliance demonstrated
-
Ability to provide samples, on-site installation, and training
-
Affidavit of non-blacklist status and OEM/authorisation where applicable
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Reverse Osmosis based Water Treatment System above 50 LPH Capacity (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Chhatarpur
Delivery Pincodes
471501
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nand Kishor Soni | 471501,Near Yog santhan Luvkush Nagar Road Maharajpur | Chhatarpur | Madhya Pradesh | 471501 | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9567563.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Construction RO Frame | SS202 or better, SS304 or better Or higher |
| Generic | Construction of Body / Encloser | NA - Being without encloser, Food Grade Plastic or Better, SS202 or better, SS304 or better Or higher |
| Generic | Construction of Self Contained Water Cooler | Self Contained Water Cooler as per IS 1475 (ISI Marked) of cooling capacity - 40 LPH at Rated conditions and Storage Capacity 40 Liters (I,e 40/40 water cooler.), Self Contained Water Cooler as per IS 1475 (ISI Marked) of cooling capacity - 40 LPH at Rated conditions and Storage Capacity 150 Liters (I,e 40/150 water cooler.), Self Contained Water Cooler as per IS 1475 (ISI Marked) of cooling capacity - 60 LPH at Rated conditions and Storage Capacity 80 Liters (I,e 60/80 water cooler.), Self Contained Water Cooler as per IS 1475 (ISI Marked) of cooling capacity - 60 LPH at Rated conditions and Storage Capacity 120 Liters (I,e 60/120 water cooler.), Self Contained Water Cooler as per IS 1475 (ISI Marked) of cooling capacity - 150 LPH at Rated conditions and Storage Capacity 150 Liters (I,e 150/150 water cooler.), NA |
| Features and Performance | Mounting type | Wall mounted, Floor mounted/Counter top, Freestanding |
| Features and Performance | Filtration capacity (In LPH) | Above 50 LPH and upto100 LPH, Above100 LPH and upto 250 LPH, Above 250 LPH and upto 500 LPH, Above 500 LPH and upto 750 LPH, Above 750 LPH and upto 1000 LPH, Above 1000 LPH and upto 1500 LPH, Above 1500 LPH and upto 2000 LPH, Above 2000 LPH |
| Features and Performance | Feed Water TDS (ppm) at which the machine LPH and Guaranteed output water quality is ensured | upto1500, upto 2000 |
| Features and Performance | Storage Water Tank (Inclusive in the scope of Supply) | Yes, No |
| Features and Performance | Storage Tank Material | Stainless Steel or Same as body material, Plastic Food Grade or Same as Body Material, NA |
| Features and Performance | Guaranteed output water quality | As per IS 10500 or better |
| Service, Warranty, Installation and Commissioning | Comprehensive warranty for complete unit | 1 year from the date of satisfactory commissioning of the machine |
| Service, Warranty, Installation and Commissioning | Minimum Free Services during Comprehensive warranty / CMC / AMC for complete unit | 4 nos. per year, 6 nos. per year |
| Service, Warranty, Installation and Commissioning | Installation and Commissioning inclusive in the scope of supply | Yes |
| Service, Warranty, Installation and Commissioning | Training and Demonstration | The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning |
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Required Documents
GST Registration Certificate
GSTN and latest GSTR-3B receipt
Last three years’ Income Tax Returns
EMD receipt and scanned EMD proof within technical bid
Notarized affidavit of non-blacklist status
Technical brochure and product specifications
OEM authorization (if applicable) and work orders for similar items
Sample submission documentation and advance sample approvals
Corrigendum Updates
1 Update Update
Extended Deadline
22-Jul-2026, 12:00 pm
Opening Date
22-Jul-2026, 12:30 pm
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the RO water treatment tender in Madhya Pradesh 2026?
Bidders must submit GST registration, IT returns for 3 years, EMD with receipt, and a sample of the RO unit. Include brochure/spec compliance, OEM authorizations if applicable, and notarized non-blacklist affidavit. Provide advance sample for buyer approval and ensure installation/training services are part of the bid.
What documents are required for MP higher education RO tender submission?
Required documents include GST certificate, GSTN, GSTR-3B receipt, last three years IT returns, EMD proof, notarized non-blacklist affidavit, technical brochure/specifications, OEM authorization, and evidence of prior similar work orders. Ensure sample materials are submitted with the tender.
What are the technical specifications for >50 LPH RO system in MP?
System must deliver >50 LPH, include storage tank, RO frame, body enclosure, and self-contained water cooler. Must specify feed water TDS compatibility, guaranteed output water quality, and storage tank material. Installation and commissioning must be included with comprehensive warranty and minimum free AMC services.
What is the quantity variation policy for this MP RO tender?
Purchaser may increase or decrease quantity up to 25% at contract award and during the currency at contracted rates. Delivery period extends according to a calculated formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
When is advance sample approval required for the MP RO tender?
Bidder must provide advance sample(s) for buyer approval before Bid End date. Tenders submitted without samples will be rejected; ensure samples align with brochure specifications and quality testing criteria.
What are the GST requirements and EMD submission details?
Submit GST clearance certificate within the prior 6 months and evidence of GSTN registration; EMD must be included in the technical bid with receipt, and the original EMD copy must reach within 3 days after bid closing. EMD is mandatory for all bidders.
What installation and warranty commitments are expected for MP RO systems?
The bid must include installation and commissioning as part of supply, plus a comprehensive warranty for the complete unit and minimum free services during warranty/Maintenance. Training/demonstration must be provided to college staff.
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Documents 3
GeM-Bidding-9567563.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS