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BEML Procurement Tender Bangalore Karnataka Security Goods 5-Year OEM Warranty 2026

Bid Publish Date

04-Jun-2026, 8:16 pm

Bid End Date

15-Jun-2026, 5:00 pm

Value

₹11,42,000

Location

BANGALORE , KARNATAKA
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Progress

Issue04-Jun-2026, 8:16 pm
AwardPending
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Quantity

5904

Category

525561021

Bid Type

Two Packet Bid

Categories 1

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Tender Overview

Bharat Earth Movers Limited (BEML), a premier defence production organization, invites bids for supply of Goods under a 10-item BoQ in Bengaluru, Karnataka. Estimated value is ₹1,142,000 with scope limited to sale and delivery of specified goods to consignee locations. The tender requires compliance with GST, PAN and banking documentation for Vendor Code creation. The purchase includes an option to adjust quantities up to 50% of bid quantity and extend delivery as per contract terms, at contracted rates. A robust after-sales framework and a 5-year warranty are mandatory, with OEM warranties to be supplied at delivery. Bidders must upload compliance with BEML’s Technical Delivery Condition and provide enclosure evidence. Unique differentiation stems from the option clause, GST-related invoicing on the GeM portal, and on-site installation/maintenance expectations.

Technical Specifications & Requirements

  • Scope: Only supply of goods; no service scope described beyond installation/commissioning obligation.
  • Warranty: 5 years from final acceptance or after installation, commissioning & testing; OEM warranty certificates required at delivery.
  • Delivery & Logistics: Delivery timeline adjustable via option clause; delivery schedule linked to last date of original delivery order; minimum extension time 30 days.
  • Documentation: GST invoice uploaded on GeM with GST portal payment screenshot; PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
  • Compliance: BEML clause-by-clause delivery condition; Appendix F compliance format; Service centres in India with installation, training, troubleshooting and maintenance capability.
  • Financials: Estimated value ₹1,142,000; EMD not specified; bid price includes all cost components.

Terms, Conditions & Eligibility

  • GST & Invoicing: Bidder to quote GST; GST reimbursement as actual or applicable rate, whichever is lower, with cap on GST percentage.
  • Vendor Code Docs: Mandatory PAN, GSTIN, cancelled cheque, EFT mandate.
  • Option Clause: Up to 50% quantity increase/decrease at contract time and during currency; delivery period adjusted using the formula, minimum 30 days.
  • Warranty & After-Sales: 5-year warranty; OEM warranty certificates required; well-established service network in India with local centres.
  • Delivery Scope: Scope of supply is restricted to goods only; installation/commissioning if included to be detailed; compliance with Appendix F is required.
  • Submission: Clause-by-clause compliance signed and uploaded; appropriate enclosures to be attached on letterhead.

Key Specifications

    • Product category: Goods supply (no service scope detailed)
    • Warranty: 5 years from final acceptance or after installation/testing
    • Delivery: Options to adjust quantity up to 50% at contract, with minimum 30 days extension
    • Documentation: GST invoice on GeM, GST portal payment screenshot; PAN, GSTIN, cancelled cheque, EFT mandate
    • Compliance: Appendix F compliance format; vendor code creation requirements

Terms & Conditions

  • GST invoicing with supplier to upload GST portal payment screenshot

  • Option clause allows ±50% quantity adjustment at contract time

  • 5-year warranty with OEM warranty certificates required at delivery

  • Mandatory PAN, GSTIN, cancelled cheque and EFT mandate documentation

  • Delivery timeline aligned to last date of original order with extended period formula

Important Clauses

Payment Terms

GST reimbursement as actuals or prevailing rate, whichever lower, subject to quoted GST cap

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows extension with minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified in provided terms; compliance with delivery schedules implied

Bidder Eligibility

  • Must provide PAN and GSTIN copies

  • Must submit EFT mandate and bank-certified documentation

  • Must adhere to Appendix F compliance format and sign clause-by-clause

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

525561021 , 525561031 , 525561041 , 525561051 , 525561061 , 525561071 , 525561081 , 525561091 , 525561101 , 525561151

Authority Records

MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

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Documents 5

GeM-Bidding-9423762.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items Sign in for GEM prices

#1

525561021

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#2

525561031

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432 pieces Delivery: 180 days
#3

525561041

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#4

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#5

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Support Assy-T4

48 pieces Delivery: 180 days
#6

525561071

Clamp Assy-T4

864 pieces Delivery: 180 days
#7

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#8

525561091

Support Assy-T4

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#9

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Support Assy

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#10

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Clamp Assy

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

GST invoice copy and GST portal payment screenshot (on GeM)

6

OEM authorization documents (if applicable)

7

Clause-by-clause compliance signed & stamped

8

Enclosures related to technical & other information on letterhead (Appendix F)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for BEML goods supply tender in Bangalore 2026?

Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate; provide clause-by-clause compliance (Appendix F), upload GST invoice and GST payment screenshot on GeM, and ensure 5-year OEM warranty with service centers in India. Additional documents include OEM authorizations if applicable and installation details.

What documents are required for vendor code creation in this tender?

Submit PAN Card, GSTIN, cancelled cheque, and an EFT mandate certified by your bank. Ensure GST invoices are generated on GeM with payment confirmation screenshots; prepare OEM authorizations if you are a reseller or partner for specific goods.

What is the delivery quantity adjustment provision in this tender?

The purchaser may adjust quantities by up to 50% of the bid quantity at contract placement and during the currency of the contract. Delivery timelines shift based on this extension formula, with a minimum extension of 30 days.

What warranty is required for the supplied goods in this purchase?

A 5-year warranty is required from final acceptance or after installation/testing. OEM warranty certificates must be supplied at delivery, and the seller must provide a robust after-sales network with service centers across India.

Which invoicing and GST processes are mandated for GeM submissions?

Bidders must upload a scanned GST invoice and the GST portal payment screenshot on GeM. GST reimbursement is governed by actuals or applicable rates, limited by the quoted GST percentage.

What are the essential eligibility criteria for this BEML tender in Karnataka?

Eligibility includes submission of PAN, GSTIN, cancelled cheque, EFT mandate, clause-by-clause compliance (Appendix F), and proof of OEM authorization if applicable. The vendor must meet installation/maintenance capability requirements and provide OEM warranty documentation.

What is the scope of supply for this BEML procurement in Bengaluru?

The scope explicitly covers the sale and delivery of goods only. Installation/commissioning/training are included only if specified in the contract; otherwise, the focus remains on timely delivery and post-sale support via India-based service centers.

How does the option clause affect delivery timelines and payments?

If quantity changes occur, delivery periods adjust using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Payments are processed per GeM norms after delivery, with GST compliance verified post-invoice.

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