TenderDekho Logo
Closed GEM

Indian Army Department Of Military Affairs Supplies Tender 2025 for Registers & Forms in Various Categories - 2025

Bid Publish Date

04-Nov-2025, 2:28 pm

Bid End Date

14-Nov-2025, 3:00 pm

Progress

RA
Issue04-Nov-2025, 2:28 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1580

Category

ACR file with pocket

Bid Type

Two Packet Bid

Categories 29

Tender Overview

  • Organization: Indian Army, Department Of Military Affairs.
  • Product/Service: Procurement of 115 categories of record-keeping materials including ACR files, various registers (attendance, inventory, medical, patient, discharge, transfer), ledgers, petition pads, and related forms (birth, HIV, surgical, clinical charts, diet sheets, diaries, etc.).
  • Quantity/Value: 115 total items listed in BOQ; exact quantities not disclosed.
  • Location: Tender location not specified in available data.
  • Context: Broad printing/printing-support requirement with extensive forms and registers used across military departments; a sample print approval requirement is explicitly stated.
  • Differentiator: Sample printing approval prior to final printing; quantity variation option clause allowing up to 25% adjustment; extended delivery window considerations for option clause.
  • Unique Aspect: Large spectrum of form types and color-coded items across medical, logistics, and administrative records; standard print control clause noted.

Technical Specifications & Requirements

  • Category: Printing and provisioning of diverse government forms and registers (ACR file, medical charts, duty registers, patient forms, ledger books, writing pads, diary books, and related stationery).
  • BOQ/Items: 115 items; exact item specifications not provided in the data.
  • Quality/Compliance: No explicit standard numbers listed; emphasis on sample approval prior to final print.
  • Delivery/Processing: Printing and supply scope; option clause permits up to 25% quantity variance at contract, with delivery time linked to last original/extended delivery orders.
  • Other: Printing sample approval, vendor adherence to printing controls and quality checks.

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data.
  • Expression of Interest/Delivery: Option to vary quantities up to 25%; delivery schedule linked to order dates and extended delivery windows.
  • Sample Approval: Required prior to final printing; approval must be obtained from the purchaser (Sellar approval noted).
  • Documents: Likely standard GST/PAN/experience and OEM authorizations; exact list not disclosed.
  • Payment & Penalties: Not detailed in available terms; standard procurement terms may apply.
  • Warranty/Support: Not specified in the provided data.

Key Specifications

  • Product/service names: printing and provisioning of administrative, medical, and logistic forms and registers

  • Quantities: 115 items listed in BOQ; exact quantities not disclosed

  • Estimated value: not disclosed

  • Experience: prior printing/stationery supply experience desirable

  • Quality/Compliance: sample approval required prior to final printing

Terms & Conditions

  • Option clause allows 25% quantity variation at contract and during currency

  • Sample printing approval required before final printing

  • Delivery period linked to original and extended delivery orders with calculation rules

Important Clauses

Payment Terms

Not specified in the provided data; bidders should confirm standard govt procurement payment terms during bid submission

Delivery Schedule

Delivery periods adjustable via option clause; additional time calculated as (increase in quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in the provided data; bidders should review final contract for LD provisions

Bidder Eligibility

  • Demonstrated printing/stationery supply capability for government contracts

  • GST registration and PAN primary identifiers

  • Experience certificates for similar procurements and OEM authorizations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

ACR file with pocket , Account ledger large CSD , Ammunition Register , Attendance Register , Black Cheque book , Booklet Anaes Record , Birth Certificate , Bio Chemistry Red Yellow and Blue , Car diary 50 pages , Chowkdar attendacne register , Clinical chart , Diet sheet ward MI Room , Bio Chemistry register lab , Duty register offrs JCOs and NCO , Expendable Non expendable register , Kilometer card , File cover 3 colour , Patient feedback form , Hematology form , Histopathology report form , Hosp admission form , Hosp discharge form , HIV form , Injury report , Discharge summary , Transfer summary , Operation notes , Parade State register , Parade state register vehicle , Leave record register , Medical case sheet , Intake Output chart , MLC form , Prescription pad , Ordnance store ledger , Operation Notes form , Plain writing pad large , Writing pad large , writing pad small , Pre OT Instruction , Post OT Instruction , Regimental recovery register , Regimental Store register , Inventory register , RTC Register , Sanitary Diary , Tally Card , Unwilling NOK treatment form , Vehical In Out Register , Vaccination card , X Ray Printed envelope , Request book , HICU book , TPR BP Book , Round book for ICU , Treatment book , Specimen dispatch book , Food testing book , Round book for Surg ward , Treatment book for surg ward , Suggestion book surg ward , Round book PCC , Treatment book PCC , TPR BP Vital monitoring book , Suggestion book PCC , Dangerous drug book , Controlled drug book , Common drung book , TPR book for Paed , HICC book , Autoclave book , Specimen dispatch book Paed , QM Complaint book , Routines swabculture book , Round book Paed , Adverse reaction book , Staff training book , NOK conseling book , Suggestion book , Location counseling book , Serving treatment book , ECHS treatment book , TPR book for Family ward , HICC book for family ward , Dangerous drug book fam ward , Common drug book , Diet book , Equiptment check book , MTP register , tubectomy register , Birth detail register , Pautogram book , Autoclave book fam ward , Specimen dispatch book fam ward , QM complaint book , Daily drug book , Routine swab culture book , Round book fam ward , Roud book diaster ward , Vital book , Report book , Controlled drung book , Dry Ration balance register , I Card Register Offr , I Card Register Nur Offr , I Card Register JCOs and OR , I Card Register Civ Est

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-8423152.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 115 Items Sign in for GEM prices

#1

ACR file with pocket

ACR file with pocket

50 nos Delivery: 30 days
#2

Account ledger large CSD

Account ledger large CSD

1 nos Delivery: 30 days
#3

Ammunition Register

Ammunition Register

2 nos Delivery: 30 days
#4

Attendance Register

Attendance Register

2 nos Delivery: 30 days
#5

Black Cheque book

Black Cheque book

28 nos Delivery: 30 days
#6

Booklet Anaes Record

Booklet Anaes Record

300 nos Delivery: 30 days
#7

Birth Certificate

Birth Certificate

40 nos Delivery: 30 days
#8

Bio Chemistry Red Yellow and Blue

Bio Chemistry Red Yellow and Blue

135 pad Delivery: 30 days
#9

Car diary 50 pages

Car diary 50 pages

45 nos Delivery: 30 days
#10

Chowkdar attendacne register

Chowkdar attendacne register

2 nos Delivery: 30 days
#11

Clinical chart

Clinical chart

4 pad Delivery: 30 days
#12

Diet sheet ward MI Room

Diet sheet ward MI Room

10 pad Delivery: 30 days
#13

Bio Chemistry register lab

Bio Chemistry register lab

5 nos Delivery: 30 days
#14

Duty register offrs JCOs and NCO

Duty register offrs JCOs and NCO

6 nos Delivery: 30 days
#15

Expendable Non expendable register

Expendable Non expendable register

15 nos Delivery: 30 days
#16

Kilometer card

Kilometer card

60 nos Delivery: 30 days
#17

File cover 3 colour

File cover 3 colour

300 nos Delivery: 30 days
#18

Patient feedback form

Patient feedback form

10 pad Delivery: 30 days
#19

Hematology form

Hematology form

10 pad Delivery: 30 days
#20

Histopathology report form

Histopathology report form

10 pad Delivery: 30 days
#21

Hosp admission form

Hosp admission form

10 pad Delivery: 30 days
#22

Hosp discharge form

Hosp discharge form

10 pad Delivery: 30 days
#23

HIV form

HIV form

10 pad Delivery: 30 days
#24

Injury report

Injury report

10 pad Delivery: 30 days
#25

Discharge summary

Discharge summary

10 pad Delivery: 30 days
#26

Transfer summary

Transfer summary

10 pad Delivery: 30 days
#27

Operation notes

Operation notes

10 pad Delivery: 30 days
#28

Parade State register

Parade State register

2 nos Delivery: 30 days
#29

Parade state register vehicle

Parade state register vehicle

2 nos Delivery: 30 days
#30

Leave record register

Leave record register

5 nos Delivery: 30 days
#31

Medical case sheet

Medical case sheet

30 pad Delivery: 30 days
#32

Intake Output chart

Intake Output chart

3 pad Delivery: 30 days
#33

MLC form

MLC form

10 pad Delivery: 30 days
#34

Prescription pad

Prescription pad

40 pad Delivery: 30 days
#35

Ordnance store ledger

Ordnance store ledger

2 nos Delivery: 30 days
#36

Operation Notes form

Operation Notes form

5 pad Delivery: 30 days
#37

Plain writing pad large

Plain writing pad large

28 nos Delivery: 30 days
#38

Writing pad large

Writing pad large

28 nos Delivery: 30 days
#39

writing pad small

writing pad small

28 nos Delivery: 30 days
#40

Pre OT Instruction

Pre OT Instruction

5 pad Delivery: 30 days
#41

Post OT Instruction

Post OT Instruction

5 pad Delivery: 30 days
#42

Regimental recovery register

Regimental recovery register

3 nos Delivery: 30 days
#43

Regimental Store register

Regimental Store register

2 nos Delivery: 30 days
#44

Inventory register

Inventory register

3 nos Delivery: 30 days
#45

RTC Register

RTC Register

3 nos Delivery: 30 days
#46

Sanitary Diary

Sanitary Diary

2 nos Delivery: 30 days
#47

Tally Card

Tally Card

80 nos Delivery: 30 days
#48

Transfer summary

Transfer summary

5 pad Delivery: 30 days
#49

Unwilling NOK treatment form

Unwilling NOK treatment form

5 pad Delivery: 30 days
#50

Vehical In Out Register

Vehical In Out Register

2 nos Delivery: 30 days
#51

Vaccination card

Vaccination card

60 nos Delivery: 30 days
#52

X Ray Printed envelope

X Ray Printed envelope

50 nos Delivery: 30 days
#53

Request book

Request book

1 nos Delivery: 30 days
#54

HICU book

HICU book

1 nos Delivery: 30 days
#55

TPR BP Book

TPR BP Book

1 nos Delivery: 30 days
#56

Round book for ICU

Round book for ICU

1 nos Delivery: 30 days
#57

Treatment book

Treatment book

1 nos Delivery: 30 days
#58

Specimen dispatch book

Specimen dispatch book

1 nos Delivery: 30 days
#59

Food testing book

Food testing book

1 nos Delivery: 30 days
#60

Round book for Surg ward

Round book for Surg ward

1 nos Delivery: 30 days
#61

Treatment book for surg ward

Treatment book for surg ward

1 nos Delivery: 30 days
#62

Suggestion book surg ward

Suggestion book surg ward

1 nos Delivery: 30 days
#63

Round book PCC

Round book PCC

1 nos Delivery: 30 days
#64

Treatment book PCC

Treatment book PCC

1 nos Delivery: 30 days
#65

TPR BP Vital monitoring book

TPR BP Vital monitoring book

1 nos Delivery: 30 days
#66

Suggestion book PCC

Suggestion book PCC

1 nos Delivery: 30 days
#67

Dangerous drug book

Dangerous drug book

1 nos Delivery: 30 days
#68

Controlled drug book

Controlled drug book

1 nos Delivery: 30 days
#69

Common drung book

Common drung book

1 nos Delivery: 30 days
#70

TPR book for Paed

TPR book for Paed

1 nos Delivery: 30 days
#71

HICC book

HICC book

1 nos Delivery: 30 days
#72

Autoclave book

Autoclave book

1 nos Delivery: 30 days
#73

Specimen dispatch book Paed

Specimen dispatch book Paed

1 nos Delivery: 30 days
#74

QM Complaint book

QM Complaint book

1 nos Delivery: 30 days
#75

Routines swabculture book

Routines wabculture book

1 nos Delivery: 30 days
#76

Round book Paed

Round book Paed

1 nos Delivery: 30 days
#77

Adverse reaction book

Adverse reaction book

1 nos Delivery: 30 days
#78

Staff training book

Staff training book

1 nos Delivery: 30 days
#79

NOK conseling book

NOK conseling book

1 nos Delivery: 30 days
#80

Suggestion book

Suggestion book

1 nos Delivery: 30 days
#81

Location counseling book

Location counseling book

1 nos Delivery: 30 days
#82

Serving treatment book

Serving treatment book

1 nos Delivery: 30 days
#83

ECHS treatment book

ECHS treatment book

1 nos Delivery: 30 days
#84

TPR book for Family ward

TPR book for Family ward

1 nos Delivery: 30 days
#85

HICC book for family ward

HICC book for family ward

1 nos Delivery: 30 days
#86

Dangerous drug book fam ward

Dangerous drug book fam ward

1 nos Delivery: 30 days
#87

Controlled drug book

Controlled drug book

1 nos Delivery: 30 days
#88

Common drug book

Common drung book

1 nos Delivery: 30 days
#89

Diet book

Diet book

1 nos Delivery: 30 days
#90

Equiptment check book

Equiptment check book

1 nos Delivery: 30 days
#91

MTP register

MTP register

1 nos Delivery: 30 days
#92

tubectomy register

tubectomy register

1 nos Delivery: 30 days
#93

Birth detail register

Birth detail register

1 nos Delivery: 30 days
#94

Pautogram book

Pautogram book

1 nos Delivery: 30 days
#95

Autoclave book fam ward

Autoclave book fam ward

1 nos Delivery: 30 days
#96

Specimen dispatch book fam ward

Specimen dispatch book fam ward

1 nos Delivery: 30 days
#97

Food testing book

Food testing book

1 nos Delivery: 30 days
#98

QM complaint book

QM complaint book

1 nos Delivery: 30 days
#99

Daily drug book

Daily drug book

1 nos Delivery: 30 days
#100

Routine swab culture book

Routine swab culture book

1 nos Delivery: 30 days
#101

Round book fam ward

Round book fam ward

1 nos Delivery: 30 days
#102

Food testing book

Food testing book

1 nos Delivery: 30 days
#103

Roud book diaster ward

Roud book diaster ward

1 nos Delivery: 30 days
#104

Vital book

Vital book

1 nos Delivery: 30 days
#105

Report book

Report book

1 nos Delivery: 30 days
#106

Treatment book

Treatment book

1 nos Delivery: 30 days
#107

Dangerous drug book

Dangerous drug book

1 nos Delivery: 30 days
#108

Controlled drung book

Controlled drung book

1 nos Delivery: 30 days
#109

HICC book

HICC book

1 nos Delivery: 30 days
#110

Dry Ration balance register

Dry Ration balance register

3 nos Delivery: 30 days
#111

Attendance Register

Attendance Register

3 nos Delivery: 30 days
#112

I Card Register Offr

I Card Register Offr

1 nos Delivery: 30 days
#113

I Card Register Nur Offr

I Card Register Nur Offr

1 nos Delivery: 30 days
#114

I Card Register JCOs and OR

I Card Register JCOs and OR

1 nos Delivery: 30 days
#115

I Card Register Civ Est

I Card Register Civ Est

1 nos Delivery: 30 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for printing/related supply

4

Financial statements or balance sheets

5

EMD documentation (where applicable)

6

Technical bid documents

7

OEM authorization or manufacturer’s authorization letter

8

Any prior project completion certificates related to printing of forms

Reverse Auction Schedule

Completed

Start

18-Nov-2025, 11:00 pm

End

20-Nov-2025, 9:00 am

Duration: 34 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
ANNAI OFFSET PRINTERS   Under PMA
-14-11-2025 09:01:09
2
B S Traders   Under PMA
-11-11-2025 19:29:54
3
PM SERVICES   Under PMA
-12-11-2025 08:52:15
4
Shimla Enterprises   Under PMA
-09-11-2025 14:29:01

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Shimla Enterprises   Under PMA Winner ₹1,81,650Item Categories : ACR file with pocket,Account ledger large CSD,Ammunition Register,Attendance Register,Black Cheque
L2PM SERVICES   Under PMA₹1,82,866Item Categories : ACR file with pocket,Account ledger large CSD,Ammunition Register,Attendance Register,Black Cheque
L3B S Traders   Under PMA₹1,97,883Item Categories : ACR file with pocket,Account ledger large CSD,Ammunition Register,Attendance Register,Black Cheque

🎉 L1 Winner

Shimla Enterprises   Under PMA

Final Price: ₹1,81,650

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for Indian Army forms printing tender 2025 in India?

Bidders should review the supplied BOQ, confirm sample printing approval procedures, and prepare documents such as GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure you understand the 25% quantity variation clause and align delivery schedules with original and extended orders.

What documents are required for Army forms printing procurement in 2025?

Prepare GST registration, PAN card, company financials, experience certificates for similar print projects, technical bid documents, OEM authorization letters, and EMD proof if applicable. Ensure all documents reflect current contact details and organization name exactly as registered.

What are the printing sample approval requirements for this tender?

Sellar-approved sample printing is mandatory before final printing. Submit a test print for evaluation, ensuring colour accuracy, paper quality, and legibility meet military standards. Await purchaser approval before mass production begins.

What is the delivery variation clause for the Army forms tender?

The buyer may increase or decrease ordered quantity by up to 25% at contract award and during currency. Delivery time adjusts based on the formula: (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

Which products are included under the Army forms procurement 2025?

The scope includes 115 item categories such as ACR files, attendance registers, medical and hospital forms, inventory ledgers, diary books, prescription pads, and related stationery used across departments.

What standards or certifications are required for this Army printing tender?

Specific standards are not listed; bidders should ensure ISO/quality control practices if referenced in final terms and obtain OEM authorizations where required to meet military printing guidelines.

When is the expected delivery window for quantity orders under this tender?

Delivery timing follows the original delivery order; if options are exercised, the extended period is calculated and may extend beyond the original schedule, with a minimum extension of 30 days.

What are the key risks in bidding for Army forms printing procurement 2025?

Risks include uncertain exact item quantities, reliance on sample approval timing, potential quantity fluctuations up to 25%, and undefined payment terms—these require explicit confirmation in the bid document and contract.