Director, Agriculture & Food Production Odisha Tender for Executive Tables, Steel Almirahs and Chairs in Rayagada 2026
Progress
Key Highlights
- • OEM AUTHORIZATION MANDATORY with Indian service center in Rayagada/Gajapati
- • ISO 9001 certification required for bidder or OEM
- • Warranty: 1 year from acceptance; OEM warranty certificates required
- • Delivery policy allows up to 25% quantity variation at contract or during currency
- • Dedicated service support contact and escalation matrix required
- • GST registration must be from Odisha; procurement at Rayagada & Gajapati districts
Tender Overview
The Director, Agriculture & Food Production, Bhubaneswar on behalf of the Odisha Agriculture and Farmers Empowerment Department invites bids for office furniture under the Rayagada, Odisha area: Executive Tables, Steel Almirahs/Cabinets, Revolving Chairs, and General Purpose Chairs. Supplies are targeted for delivery across Rayagada & Gajapati Districts; the procurement scope includes multiple furniture types with specific tabulation in the BOQ. Bidders should note the requirement for authenticated OEM support and in-country aftersales, with an emphasis on compliance and installation readiness at consignee sites.
Technical Specifications & Requirements
- Product categories: Executive Table, Steel Almirah/Cabinets, Revolving Chair, General Purpose Chair.
- Table top specs: Type, material, thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm.
- Understructure: Material/type, support configuration, and presence of modesty panel.
- ERU details: position relative to table top, width/depth tolerances ±20 mm, and ERU type.
- Chair specs: seat upholstery, backrest height options (Low 200-400 mm, Mid 401-700 mm, High ≥701 mm), tilt locking, lumbar support, headrest and armrests.
- Standards: Governing Standard and ISO 9001 certification requirements; OEM authorization and in-India aftersales presence.
- Additional features: drawers, lockers, pedestal availability, keyboard tray options, and depth/width constraints.
- Delivery scope: Supplier installation at Rayagada/Gajapati locations; delivery timeline aligned with contract terms; 25% quantity variation rights reserved.
Terms, Conditions & Eligibility
- Warranty: 1-year warranty from final acceptance/installation; OEM warranty certificates required at delivery.
- EMD/Financials: EMD amount not disclosed; bidders must provide standard bid security as per ATC; Odisha GST registration required.
- Delivery & Installation: On-site commissioning at Rayagada and Gajapati districts; installation/service support with dedicated toll-free numbers and escalation matrix.
- Vendor requirements: ISO 9001 certification; OEM authorization mandatory; service centers in Rayagada or Gajapati; in-country aftersales via registered Indian office.
Key Specifications
-
Executive Table: table top material type, thickness ±5 mm, length ±50 mm, depth ±20 mm
-
ERU: position relative to tabletop, width/depth tolerance ±20 mm, ERU type
-
Chair: backrest heights per ranges, lumbar support, tilt lock, headrest, armrest availability
-
Understructure: material type and support configuration, modesty panel presence
-
Drawers/Lockers/Pedestal availability as per generic table configurations
-
Standards: ISO 9001; OEM authorization and in-India aftersales service
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract award and during currency
-
Delivery and installation to Rayagada & Gajapati; installation at consignee locations
-
OEM authorization and Odisha-based service centers required for post-sales support
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard procurement payment terms per ATC and ISO guidelines with warranty fulfillment.
Delivery Schedule
Delivery commences per contract; extended delivery time governed by option clause; minimum 30 days for additional time.
Penalties/Liquidated Damages
Not detailed in data; standard retroactive LD per contract terms may apply for late delivery or non-conformity.
Bidder Eligibility
-
ISO 9001 certification held by bidder or OEM
-
Authorized OEM supplier with India-based service support
-
GST registration from Odisha and ability to deliver to Rayagada/Gajapati
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GOENKA ENTERPRISES Under PMA | Make : Nilkamal Model : Nilkamal Elegant Neo Executive Table | 11-05-2026 22:24:17 | |
| 2 | INDMET PRESS METAL PRIVATE LIMITED Under PMA | Make : INDMET PRESS METAL PVT. LTD. Model : ex_table | 10-05-2026 12:39:43 | |
| 3 | M/S SHRI HARIOM ALUMINIUM AND GLASS HOUSE Under PMA | Make : SHREE HARIOM ALUMUNIUM Model : SHA-ET4884 | 16-05-2026 18:25:28 | |
| 4 | NIDHI ENTERPRISES Under PMA | Make : SHREE HARIOM ALUMUNIUM Model : SHA-ET5647 | 16-05-2026 18:12:45 | |
| 5 | NILKAMAL LIMITED Under PMA | Make : Nilkamal Model : Nilkamal Elegant Neo Executive Table | 13-05-2026 15:31:01 | |
| 6 | OakHeaven Under PMA | Make : geeken Model : CLASSIC 19 | 16-05-2026 18:23:06 | |
| 7 | PRIYABRAT ENGINEERING WORKS INDIA Under PMA | Make : Steelite Star Model : Steelite Star Executive Table-02 | 17-05-2026 09:51:44 | |
| 8 | RIDHI ENTERPRISES Under PMA | Make : SHREE HARIOM ALUMUNIUM Model : SHA-ET5647 | 16-05-2026 18:12:36 | |
| 9 | SANJUKTA ENTERPRISERS Under PMA | Make : geeken Model : CLASSIC 19 | 16-05-2026 18:22:13 | |
| 10 | Trident Tech Enterprises Under PMA | Make : tte Model : ET-810235526 | 18-05-2026 09:59:55 | |
| 11 | VAIBHAVI FURNITURE & FABRICATION Under PMA | Make : VAIBHAVI Model : V-ET-05 | 18-05-2026 08:28:14 | |
| 12 | Vandana Interio Under PMA | Make : Nilkamal Model : Nilkamal Elegant Neo Executive Table | 14-05-2026 14:15:08 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Vandana Interio Under PMA | Item Categories : Executive Table (V4),Steel Almirah / Cabinets (V4),Executive Table (V4),Revolving Chair (V5),Chair | |
| L2 | GOENKA ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Executive Table (V4),Steel Almirah / Cabinets (V4),Executive Table (V4),Revolving Chair (V5),Chair | |
| L3 | NILKAMAL LIMITED Under PMA | Item Categories : Executive Table (V4),Steel Almirah / Cabinets (V4),Executive Table (V4),Revolving Chair (V5),Chair |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
488
Category
Executive Table (V4)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
5
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Executive Table (V4) (Q2) , Steel Almirah / Cabinets (V4) (Q2) , Revolving Chair (V5) (Q2) , Chair for General Purpose (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 10
GeM-Bidding-9302485.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate (Odisha)
PAN card
ISO 9001 certificate (bidder or OEM)
OEM authorization letter/certificate
Experience certificates for similar furniture supplies
Financial statements (last 2-3 years)
Technical compliance certificates for executive tables and chairs
Service center details and aftersales support documents
Delivery/installations certificates and warranty paperwork
Technical Specifications
8 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Executive Table | Executive Table, Executive Table with Pedestal / Side Storage Unit, Executive Table with Keyboard Tray, Executive Table with Keyboard Tray and Pedestal / Side Storage Unit |
| Table Top | Table Top Material Type | Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply, Glass Or higher |
| Table Top | Thickness of Table Top (Tolerance ±5 mm) | 25 mm, 36 mm |
| Table Top | Length of Table Top (Tolerance ±50 mm) | 900 mm, 1050 mm, 1200 mm, 1350 mm, 1500 mm, 1650 mm, 1800 mm, 1950 mm, 2100 mm, 2250 mm, 2400 mm |
| Table Top | Depth of Table Top (Tolerance ±20 mm) | 600 mm, 750 mm, 900 mm, 1050 mm, 1200 mm, 1350 mm, 1500 mm, 1650 mm, 1800 mm, 1950 mm, 2100 mm, 2250 mm, 2400 mm |
| Table Understructure | Type of Material in Table Understructure | Metal Understructure, Wooden/Engineer Wood Understructure, Metal Frame in combination with wooden understructure |
| Table Understructure | Material of Support Type in Table Understructure | Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply, Mild Steel, Aluminium, Mild Steel with Particle Board, Mild Steel with MDF Board, Mild Steel with Marine Ply, Mild Steel with MR Ply, Mild Steel with BWP Ply Or higher |
| Table Understructure | Availability of modesty panel | Yes, No |
| Extendable Returnable Unit (ERU) Characteristics | ERU Position wrt to Table Top | Left Aligned, Right Aligned |
| Extendable Returnable Unit (ERU) Characteristics | Width of ERU (Extended Return Unit) (Tolerance ±20 mm) | 900 mm, 1050 mm, 1200 mm, 1350 mm, 1500 mm, 1650 mm, 1800 mm |
| Extendable Returnable Unit (ERU) Characteristics | Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) | 450 mm, 600 mm, 750 mm |
| Extendable Returnable Unit (ERU) Characteristics | Type of ERU (Extended Return Unit) | With Storage, Without Storage |
| Pedestal Characteristics | Availability of Pedestal Unit | Yes, No |
| Keyboard Tray | Availability of Keyboard Tray | Yes, No |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the furniture tender in Rayagada Odisha 2026?
To bid, ensure ISO 9001 certification (bidder or OEM), obtain OEM authorization, and register GST in Odisha. Prepare installation capability for Rayagada/Gajapati, submit service center details, and provide warranty documentation with final submission.
What documents are required for Odishan furniture procurement bidding?
Submit GST Odisha certificate, PAN, ISO 9001 certificate, OEM authorization, experience certificates for similar furniture, financial statements, and service center proof. Include installation/commissioning plans and warranty certificates for successful bidders.
What are the technical specifications for table tops in this tender?
Table tops must meet thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm, with explicit table top material type as per title and BOQ. Ensure compliance with provided dimensions and material details.
What is the warranty requirement for supplied furniture?
A 1-year warranty from final acceptance or after completion of installation is required. OEM warranty certificates must accompany delivery, with service centers established in India for aftersales support.
What delivery districts are targeted for this procurement?
Delivery and installation are to be conducted at Rayagada and Gajapati districts in Odisha, with consignee locations across these districts and established installation teams.
What is the importance of OEM authorization in this bid?
OEM authorization is mandatory; bidders must show official authorization from the OEM and have a registered Indian service center able to provide aftersales support at Rayagada or Gajapati.
Are there quantity variation allowances in this procurement?
Yes, the purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during the currency, with delivery time recalculated per the clause.
What standards are required for furniture in this Odisha tender?
Bidders must comply with ISO 9001 and provide related certification; the OEM should have in-country aftersales capabilities and a governing standard specified in the tender terms.