GEM

High Court At Calcutta Multimedia Projector & Screen Tender Kolkata West Bengal 2025

Bid Publish Date

21-Nov-2025, 6:40 pm

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Value

₹50,965

Location

KOLKATA , WEST BENGAL

Progress

Issue21-Nov-2025, 6:40 pm
AwardPending
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Quantity

2

Category

Multimedia Projector (MMP)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required on OEM letterhead with signatory
  • • Budget cap strictly ₹50,965 for the bid value
  • • Up to 25% quantity variation allowed under option clause
  • • Delivery period adjustments based on original and extended periods
  • • Call escalation matrix and toll-free support mandated
  • • Annexure 1 compliance checklist must be signed and stamped
  • • Misrepresentation of credentials or product specs will attract legal action
  • • No BOQ items; focus on equivalent or better specification for MMP and Screen

Categories 5

PROJECTOR SCREEN AUDIO VISUAL INSTRUMENT AUDIO VISUAL ACCESSORY PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

The High Court At Calcutta invites bids for a Multimedia Projector and a Projector Screen under the Administrative Department in Kolkata, West Bengal. Estimated value is ₹50,965 with a strict budget cap; bidders must match or exceed the stated product specifications. The procurement targets reliable AV equipment suitable for courtroom or seminar use, with OEM authorization and compliance demonstrated on OEM letterhead. A unique feature is the option clause allowing up to 25% quantity variation during contract execution, with delivery timelines adjusted accordingly.

Technical Specifications & Requirements

  • Procurement category includes: Multimedia Projector (MMP) and Projector Screen (V2).
  • No explicit technical specifications published in BOQ; bidders should present equivalents or superior performance.
  • OEM authorization is mandatory: provide OEM authorization certificate on OEM letterhead with authorized signatory.
  • Warranty & technical declaration must be on OEM letterhead with authorized signature.
  • Call escalation matrix and toll-free support details must be included.
  • Compliance checklist (Annexure 1) to be signed and stamped on company letterhead.
  • Price must remain within the sanctioned budget of ₹50,965; bids exceeding this amount are not acceptable.

Terms, Conditions & Eligibility

  • Quantity may be increased/decreased by up to 25% during contract and currency delivery under the option clause.
  • Bidder must be authorized seller of the OEM; furnish OEM authorization certificate.
  • Misrepresentation or fraud in credentials or product specifications will invite legal action.
  • Delivery period terms align with last date of original delivery order; extension logic defined in clause.
  • Ensure compliance with all ATC clauses, including escalation and warranty declarations.

Key Specifications

  • Product/service names: Multimedia Projector (MMP) and Projector Screen (V2)

  • Quantities/values: estimated budget cap ₹50,965

  • EMD: Not specified in data; bidders should prepare as per ATC (if required)

  • Experience: AV equipment supply capability and OEM authorization

  • Quality/standards: OEM certification and warranty declarations on OEM letterhead

  • Delivery: Terms tied to last date of original delivery order; option-driven extension

  • Warranty/AMC: Warranty declaration to be provided on OEM letterhead

Terms & Conditions

  • EMD details not specified; ensure compliance with ATC for security deposit if required

  • Delivery quantity can vary by up to 25% during contract and currency

  • Mandatory OEM authorization and warranty declarations on OEM letterhead

Important Clauses

Option Clause

The Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates; delivery time recalculated accordingly with minimum 30 days

OEM Authorization

Bidder must be authorized seller of the OEM; provide OEM authorization certificate on OEM letterhead with authorized signatory

Warranty Declaration

Technical specification and warranty declaration to be furnished on OEM letterhead with authorized signature

Bidder Eligibility

  • Authorized OEM dealer for the specified projector and screen

  • Ability to deliver within ₹50,965 budget cap

  • Evidence of prior AV equipment supply to government or court institutions

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Required Documents

1

OEM authorization certificate on OEM letterhead with authorized signatory

2

Technical compliance declaration on OEM letterhead

3

Bidder compliance checklist (Annexure 1) signed and stamped

4

GST registration certificate

5

Permanent Account Number (PAN) card

6

Experience certificates showing relevant AV equipment supply

7

Financial statements demonstrating bidder stability

8

Evidence of meeting budget cap (₹50,965) and quoted itemized price

9

Call escalation matrix and toll-free support contact details

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the multimedia projector tender in Kolkata 2025

To bid for the Kolkata multimedia projector tender, ensure OEM authorization on letterhead, sign Annexure 1 compliance checklist, and quote within the ₹50,965 budget. Provide warranty declaration, escalation matrix, GST, PAN, and financials. Delivery terms align with original order date and account for the 25% quantity option.

What documents are required for projector tender in West Bengal

Submit OEM authorization certificate, technical compliance on OEM letterhead, signed Annexure 1, GST and PAN, two experience certificates in AV equipment, latest financial statements, and escalation contact details. Ensure budget adherence and include warranty declarations per ATC terms.

What are the mandatory specifications for the projector and screen

The tender requires equivalents or better specifications for Multimedia Projector (MMP) and Projector Screen (V2). Provide OEM warranty declaration on letterhead; exact model numbers are not specified, but must meet or exceed the offered capabilities and align with the budget cap.

When is the delivery deadline for the Kolkata AV bid

Delivery timing follows the last date of the original delivery order, with potential extension under the option clause. If quantity increases, calculate the additional time as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the payment terms for the Calcutta court procurement

ATC terms specify payment upon acceptance after delivery; exact percentage splits are not provided here. Bidders should confirm payment terms in their financial bid and ensure compliance with any advance or staged payments stipulated in the final contract.

How to verify OEM authorization for projector suppliers

Obtain the OEM authorization certificate on the OEM’s letterhead with an authorized signatory, matching the product model proposed. The certificate must accompany the bid and confirm distributor rights, warranty support, and service capability for Kolkata requirements.

What is the budget cap for this High Court projector tender

The sanctioned bid value is ₹50,965. Bidders must ensure their quoted price does not exceed this budget. Submissions over the cap are ineligible; include price breakdown for projector and screen to demonstrate compliance.

What is the role of Annexure 1 in bidder submission

Annexure 1 is a compliance checklist that must be signed and stamped on the bidder’s letterhead. It verifies alignment with the tender’s technical specifications, warranty declarations, OEM authorization, and all ATC requirements before bid submission.

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