RCF Repair & Overhaul of Speed Reduction Gearboxes Tender Raigad Maharashtra 2026 - PHP Plant Thal Speed Reducers IS 550 Compliant
Bid Publish Date
30-Sep-2026, 11:52 am
Bid End Date
17-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • RCF procurement for gearbox overhauls at Thal, Raigad, Maharashtra
- • Mandatory GST (Annexure-VI) and GFR-2017 (Annexure-XIIA) compliance
- • No Deviation Certificate (Annexure IIIA) required
- • DEBARMENT status declaration (Annexure-XVA) and related director disclosures (Annexure-XVB)
- • Three years audited financials showing annual turnover; P&L and balance sheet
- • PAN, GST, PF, ESIC registrations mandatory for bid submission
- • GeM price break-up format with whole-number item rates preferred
- • Vendor update form (Annexure-X) and technical bid checklist (Annexure-III)
Tender Overview
Rashtriya Chemicals And Fertilizers Limited (RCF), a government enterprise under the Department of Fertilizers, invites bids for the repair, maintenance, and installation of plant systems and, specifically, supervisory services for overhauling various types of speed reduction gearboxes at the RCF Thal facility in Raigad, Maharashtra. The scope emphasizes gearbox overhauls for PHP operations, with items to be quoted on a GeM price break-up format. The tender references ATC documentation including GST, No Deviation Certificate, debarment declarations, and a three-year audited financial history. Although the BOQ shows zero items, the bidder must submit comprehensive technical bids and complete vendor registration forms. The opportunity targets established local OEMs and maintenance providers capable of delivering disciplined documentation and compliance to Government procurement standards in Maharashtra. Unique aspects include mandatory annexures and registration verifications to ensure vendor eligibility and financial standing.
Technical Specifications & Requirements
- Category: Repair, Maintenance & Installation of Plant/Equipment (Overhauling speed reduction gearboxes) at RCF Thal, Raigad, Maharashtra
- Scope: Supervisory services for overhauling various gearbox types used in PHP processes
- Documentation: Annexure-VI GST, Annexure-XIIA GFR-2017, Annexure IIIA No Deviation, Annexure-XVA debarment, Annexure-XVB director/association disclosure
- Financials: CA audited Balance Sheets and P&L for last three years; annual turnover figures required
- Bid Format: Price break-up per tender; whole-number item rates preferred; GeM guidelines followed
- Compliance: PAN, GST, PF, ESIC registration; technical bid checklist Annexure-III
- Delivery/Execution: Not explicitly specified in BOQ; expect on-site supervision and installation coordination at Thal plant
Terms, Conditions & Eligibility
- EMD/Performance: Online EMD submission required; detailed terms in ATC; exact amount not disclosed
- Experience: Three-year financial history required; ownership/partner details to be provided
- Documents: PAN, GST, PF, ESIC; partnership/memorandum/articles; ownerDirectors details; ownership proof
- Commitments: No-deviation certificate required; acknowledgment of online EMD and MSE certificate
- Vendor Forms: Annexure-X vendor update form with supporting documents; Annexure-III technical bid checklist
- Payment/Delivery: Terms not fully specified; GeM price break-up submission mandated; delivery conditions to be adhered to per scope
Key Specifications
-
Product/Service: Repair, maintenance & installation supervision for speed reduction gearboxes in PHP processes at RCF Thal
-
Standards/Compliance: Annexure-VI GST; Annexure-XIIA as per GFR-2017; No Deviation Certificate (Annexure-IIIA)
-
Financials: CA audited Balance Sheets and Profit & Loss statements for last 3 years; annual turnover figures
-
Documentation: PAN, GST, PF, ESIC; Proprietor/Director details; partnership/M&A docs
-
Bid format: GeM price break-up; whole-number rates preferred
Terms & Conditions
-
Online EMD submission is mandatory; no deviation from GeM pricing format
-
ATC requires GST, GFR-2017 compliance, and No Deviation certification
-
Annual turnover demonstrated via CA audited statements for three years
Important Clauses
Payment Terms
Not fully specified in the data; to be governed by GeM guidelines and tender ATC terms
Delivery Schedule
On-site supervision for gearbox overhauls at RCF Thal; delivery/installation timelines not explicitly stated
Penalties/Liquidated Damages
Not detailed in provided data; subject to Annexures and GFR-2017 provisions
Bidder Eligibility
-
Three years of audited financial statements showing sustained turnover
-
Valid PAN, GST, PF, ESIC registrations
-
No-deviation certificate and debarment declarations
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; Supervisory services for overhauling of various types of speed reduction gearbox in PHP at RCF Thal; Buyer
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Raigad
Delivery Pincodes
402208
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Malikarjun Bhagwan Gadhave | 402208,RCF LTD, THAL UNIT, TAL - ALIBAG, RAIGAD | Raigad | Maharashtra | 402208 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0 |
Authority Records
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Documents 6
GeM-Bidding-9966762.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
17-Oct-2026, 6:30 am
Opening Date
18-Oct-2026, 6:30 am
Categories
13
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Required Documents
GST registration certificate
PAN card
CA audited Balance Sheets and Profit & Loss statements for last 3 years
Details of Company ownership (name, address, contact numbers of Directors/Proprietors)
Partnership deed / Proprietorship / Memorandum & Articles of Association
Duly filled Annexure-III technical bid checklist
Annexure-X Vendor Update Form with supporting documents
PAN, GST, PF and ESIC registration documents
Scanned copy of No Deviation Certificate (Annexure IIIA)
Declaration of Debarment status (Annexure-XVA) and related director disclosures (Annexure-XVB)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for RCF gearbox overhaul tender in Raigad Maharashtra 2026?
Bidders must submit online EMD, complete Annexure-X vendor update form, provide CA audited financials for three years, and attach GST/PAN/PF/ESIC registrations. Include No Deviation Certificate and debarment declarations (Annexures IIIA, XVA, XVB). GeM price break-up format is mandatory.
What documents are required for RCF Thal speed gearbox maintenance bid 2026?
Required documents include GST certificate, PAN card, three-year audited financials, partnership or company MOA/Partnership deed, ownership details of directors, PF/ESIC registrations, No Deviation Certificate, and Annexure-III technical bid checklist. Ensure Annexure-X vendor update form is completed.
What standards and certifications are demanded for the RCF tender?
Tender requires Annexure-VI GST compliance, Annexure-XIIA per GFR-2017, and No Deviation Certificate (Annexure-IIIA). Debarment declarations (Annexure-XVA) and director disclosures (Annexure-XVB) must be provided in scanned form.
When is the price break-up format required for the RCF tender?
Bid submission on GeM portal mandates a price break-up format with whole-number item rates. Quote for all items in the price break-up; decimal rates are discouraged per tender guidelines.
What is the eligibility criteria for experience in this RCF gearbox tender?
bidders must present CA audited financials for last three years showing consistent turnover and provide technical capability to supervise overhauls of various gearbox types at a PHP facility in Maharashtra.
What registration documents are essential for RCF procurement in Maharashtra?
Essential registrations include PAN, GST, PF, and ESIC. Also provide company ownership details and partnership/MOA documents. Ensure all registrations are current to meet eligibility criteria for the Thal plant project.
What are the payment terms and delivery expectations for this tender?
Payment terms align with GeM and ATC guidelines; exact percentages are not specified here. Delivery involves on-site supervision at RCF Thal; schedule details will be clarified in the bid response and contract.
How to ensure compliance with No Deviation and debarment clauses?
Submit Annexure-IIIA No Deviation Certificate and Annexure-XVA/XVB declarations. Include a signed acknowledgment of online EMD submission and provide all requisite attestations to demonstrate compliance with anti-corruption and vendor integrity standards.