GEM

Arth Evam Sankhya Prabhag High End IT Hardware Tender Lalitpur UP 2025 – ISI/ISO Standards & 25% Option

Q: How to bid for Arth Evam Sankhya Prabhag IT hardware tender in Lalitpur UP 2025 with EMD ₹15,000?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations. Ensure an authorized OEM service center within 50 km, non-blacklisted status, and 10-year OEM office history. Delivery terms follow the 25% quantity variation clause and 30-day minimum extension.

Q: What documents are required for the High End Desktop, UPS, printer and scanner tender in Uttar Pradesh?

Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar procurements, EMD proof of ₹15,000, OEM authorization letters, technical bid, and evidence of an authorized service center within 50 km. Also provide non-blacklisted status proof and UP address/establishment details.

Q: What are the OEM service center requirements within 50 km for UP government IT procurements?

The bidder must maintain an Authorized Service Center of the OEM within 50 km of the delivery location, active for the last 5 years, with verifiable service capabilities and spare parts support to meet uptime commitments for desktops, UPS, printers, and scanners.

Q: What is the quantity variation clause and how does the 25% option affect delivery timelines?

The purchaser may increase/decrease quantity up to 25% at contract placement and during the contract, with delivery time recalculated as (additional quantity/original quantity) × original period, minimum 30 days. Delivery starts from the last date of the original order.

Q: What performance and warranty terms apply to Line Interactive UPS with AVR in this purchase?

Warranty terms include on-site OEM warranty, battery warranty from delivery date, and AVR performance specs such as voltage regulation and THD; exact durations and efficiency values are to be confirmed in the OEM warranty schedule attached to the bid.

Q: What are the eligibility criteria for bidders in UP Planning Department IT hardware tenders?

Eligibility requires non-blacklisted status, UP address proof, 15-year presence in UP, OEM authorization for the product scope, and demonstration of a service center within 50 km; bidders must also meet the 10-year OEM office history requirement.

Q: How to verify non-blacklisted status and OEM registration for this procurement?

Verify via the vendor's declaration and authoritative government blacklist checks; cross-check OEM registration and established office history of at least 10 financial years, with audited records, and ensure the service center within 50 km is compliant and operational.

Q: What documents are required for submission with the bid in Lalitpur?

Submit GST, PAN, financial statements, experience certificates for similar IT hardware, EMD ₹15,000 receipt, OEM authorizations, technical bid, service center proof within 50 km, non-blacklisted certificate, and UP address proof with incorporation history details.

Bid Publish Date

30-Dec-2025, 4:55 pm

Bid End Date

15-Jan-2026, 5:00 pm

EMD

₹15,000

Location

LALITPUR , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue30-Dec-2025, 4:55 pm

Corrigendum09-Jan-2026

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

Categories 4

UPS ATM SCANNER MICRO CONTROLLER

Tender Overview

Organization: Arth Evam Sankhya Prabhag, Planning Department Uttar Pradesh. Procurements cover multiple IT hardware categories including High End Desktop Computers, Line Interactive UPS with AVR, Computer Printers, and Scanners for delivery at Lalitpur, Uttar Pradesh 284122. The EMD is ₹15,000. The tender allows quantity variation up to 25% during contract and at delivery, with delivery schedules aligned to the last delivery order date. Key ATC clauses demand a 50 km OEM service-center radius, non-blacklisted status, and long-standing supplier eligibility. BOQ items are not listed. This is a multi-product procurement requiring robust compliance and timely delivery.

Key Specifications

High End Desktop Computers, Line Interactive UPS with AVR (V2), Printers (V2), Scanners (V3) are required
EMD amount: ₹15,000
OEM service center within 50 km
Bidder must have 10-year OEM registered office history and 15-year UP address
Delivery quantity flexibility up to 25% during and after contract
No BOQ items listed

Terms & Conditions

EMD of ₹15,000 required; payment terms not detailed
Delivery extension logic with minimum 30 days
OEM service center within 50 km; 10-year registered office requirement

Important Clauses

Payment Terms

Payment terms are governed by ATC; no explicit percentage or schedule provided in the summary text.

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time formula applies for extended quantities with a minimum 30 days.

Penalties/Liquidated Damages

LD/penalties not specified in the provided details; ATC focuses on delivery timelines and quantity variation.

Bidder Eligibility

Authorized OEM service center within 50 km of delivery location
Not blacklisted as of bid submission date
OEM has registered office for at least 10 financial years with verifiable documents

Closed: 1 October 2025

GEM

Technical Specifications 4 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR	Base Processor Number	AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR	Higher Processor Number	NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
MOTHERBOARD	Expansion Slots (PCIe x 1)	2, 3 Or higher
MOTHERBOARD	Trusted Platform Module	Discrete TPM 2.0
OPERATING SYSTEM	Factory Pre-loaded Operating System	Window 11 Professional
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System)	16, 32, 64 Or higher
STORAGE	Primary Storage Capacity (in GB)	1024, 2048 Or higher
STORAGE	Availability of Secondary Storage	NVME - SSD Or higher
STORAGE	Secondary Storage Capacity (in GB)	1024.0 Or higher
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1)
Monitor	Panel Type	In Plane Switching (IPS)
Monitor	Screen Size (in CMs)	58.1 - 63 (22.87" - 24.8")
WARRANTY	On Site OEM Warranty (In year)	5 Or higher

Item #2 Details

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Category	Specification	Requirement
GENERIC	Rating (in KVA)	1.0, 1.5, 2.0, 3 Or higher
GENERIC	Technology	MOSFET-PWM
GENERIC	Inverter Efficiency (%)	70% or better Or higher
GENERIC	Minimum Guaranteed Battery Backup time (Minutes) on Full Load	30, 60, 90, 120, 180, 240 Or higher
GENERIC	Warranty for Line Interactive UPS	5 Years Or higher
Battery/Backup Bank	Warranty for the battery from the date of delivery	1 Year, 2 Years Or higher
FEATURES	Rated Output (Volt) with Total Harmonic Distortion (%)	Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES	Variation in AVR output in AC mode (AVR Voltage regulation)	230 Volts +/-9%

Item #3 Details

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Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black)
Generic	Paper Size	A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #4 Details

View Catalog

Category	Specification	Requirement
Generic	Scanner Type	Sheet Fed
Generic	Maximum Scan Size	A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance	Maximum Optical Resolution (in Dpi)	600, 1200, 2400, 4800 Or higher
Performance	Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance	Duplex Colour Scan Speed for document (in ipm) for Document Feeder	61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling	Daily Duty Cycle (Number of Pages)	2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling	Duplex Scanning	Yes Or higher
Document Handling	Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets)	41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification	On Site Warranty (in Years)	1, 2, 3 Or higher

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Historical Data

Required Documents

GST registration certificate

PAN card

Experience certificates for similar IT hardware procurements

Financial statements (latest audited)

EMD payment receipt/document

Technical bid documents

OEM authorization/Manufacturer's authorization letter for desktops, UPS, printers, scanners

Evidence of Authorized service center within 50 km

Proof of non-blacklisted status

Registered office and incorporation details for OEM (10 financial years)

Bidder registration in Uttar Pradesh (address proof, 15 years in UP)

Corrigendum Updates

1 Update

Update

09-Jan-2026

Extended Deadline

15-Jan-2026, 5:00 pm

Opening Date

15-Jan-2026, 5:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Arth Evam Sankhya Prabhag IT hardware tender in Lalitpur UP 2025 with EMD ₹15,000?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations. Ensure an authorized OEM service center within 50 km, non-blacklisted status, and 10-year OEM office history. Delivery terms follow the 25% quantity variation clause and 30-day minimum extension.

What documents are required for the High End Desktop, UPS, printer and scanner tender in Uttar Pradesh?

Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar procurements, EMD proof of ₹15,000, OEM authorization letters, technical bid, and evidence of an authorized service center within 50 km. Also provide non-blacklisted status proof and UP address/establishment details.

What are the OEM service center requirements within 50 km for UP government IT procurements?

The bidder must maintain an Authorized Service Center of the OEM within 50 km of the delivery location, active for the last 5 years, with verifiable service capabilities and spare parts support to meet uptime commitments for desktops, UPS, printers, and scanners.

What is the quantity variation clause and how does the 25% option affect delivery timelines?

The purchaser may increase/decrease quantity up to 25% at contract placement and during the contract, with delivery time recalculated as (additional quantity/original quantity) × original period, minimum 30 days. Delivery starts from the last date of the original order.

What performance and warranty terms apply to Line Interactive UPS with AVR in this purchase?

Warranty terms include on-site OEM warranty, battery warranty from delivery date, and AVR performance specs such as voltage regulation and THD; exact durations and efficiency values are to be confirmed in the OEM warranty schedule attached to the bid.

What are the eligibility criteria for bidders in UP Planning Department IT hardware tenders?

Eligibility requires non-blacklisted status, UP address proof, 15-year presence in UP, OEM authorization for the product scope, and demonstration of a service center within 50 km; bidders must also meet the 10-year OEM office history requirement.

How to verify non-blacklisted status and OEM registration for this procurement?

Verify via the vendor's declaration and authoritative government blacklist checks; cross-check OEM registration and established office history of at least 10 financial years, with audited records, and ensure the service center within 50 km is compliant and operational.

What documents are required for submission with the bid in Lalitpur?

Submit GST, PAN, financial statements, experience certificates for similar IT hardware, EMD ₹15,000 receipt, OEM authorizations, technical bid, service center proof within 50 km, non-blacklisted certificate, and UP address proof with incorporation history details.

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GEM General Terms and Conditions Document

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Arth Evam Sankhya Prabhag High End IT Hardware Tender Lalitpur UP 2025 – ISI/ISO Standards & 25% Option

Latest Corrigendum Available

Categories 4

Tender Overview

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Past Similar Tenders (Historical Results)

High End Desktop Computer,Computer Printer (V2),Line Interactive UPS with AVR (V2)

High End Desktop Computer,Line Interactive UPS with AVR (V2),Computer Printer (V2)

High End Desktop Computer,Line Interactive UPS with AVR (V2),Computer Printer (V2)

High End Desktop Computer,Computer Printer (V2),Line Interactive UPS with AVR (V2)

High End Desktop Computer,Computer Printer (V2),Line Interactive UPS with AVR (V2)

Technical Specifications 4 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

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Required Documents

Corrigendum Updates

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Documents 9

GeM-Bidding-8761463.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Other Documents

Other Documents

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

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GeM-Bidding-8761463.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Other Documents

Other Documents

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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