Panchayati Raj Department Bihar Potable Water Purification System De-Ionization Based Tender 2026 Madhepura
Progress
Tender Overview
Organization: Panchayati Raj Department, Bihar. Procurement: De-ionization based potable water purification system. Location/Region: Madhepura, Bihar 852101. Estimated scope: Hinges on percentage quantity variation up to 25%, with contract delivery aligned to last original delivery date. Key differentiator: Mandatory after-sales service center in consignee state and extensive pre-qualification documents. This tender emphasizes brand/ISO certifications, manufacturer authorizations, and warranty commitments. The ATC terms require a formal bid acceptance on letterhead and attested GST/PAN/ADHAR, with a bank mandate for e-payment. Unique clauses include escalation matrices and minimum 1-year service/warranty declarations.
Technical Specifications & Requirements
- No explicit product specs in the BOQ; bidders must rely on the tender’s water purification mandate as de-ionization based.
- Mandatory documents and certifications include: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, and optionally CE/GMP per Govt. of India approval.
- Required proof: color catalog with exact product specs, two prior similar work orders in govt sectors, and MSME/Udyam certificate.
- After-sales: functional service center in consignee state; 1-year post-sale warranty/declaration on notary stamp paper.
- Documentation: GST, PAN, bank mandate, electric/bank details, and escalation matrix.
Terms, Conditions & Eligibility
- EMD not specified in data; bidders must adhere to bank mandate and payment terms via e-payment.
- Quantity flexibility: +25% allowed during contract (and during currency at contracted rates).
- Delivery timing: starts from last date of original delivery order; extended time uses (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
- Key submissions: self-attested GST, PAN/ADHAR, bid acceptance on letterhead, affidavit of non-blacklisting, OEM authorization, ITR/balance sheet, color catalog, two prior govt orders, MSME/UDYAM, service center proof.
- Service/warranty: mandatory 1-year post-sale service; service center evidence (lease/facility proofs).
Key Specifications
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Product category: De-ionization based potable water purification system
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No explicit BOQ item quantities available
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EMD/financial thresholds not disclosed; reliance on standard procurement norms
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Mandatory OEM authorization and manufacturer certifications
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Warranty: minimum 1 year post-sale service declaration
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Service center in consignee state with verifiable status
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Quality/compliance emphasis: ISO 9001/14001/45001 and CE/GMP as applicable
Terms & Conditions
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Quantity variation up to 25% at contract placement and during currency
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Delivery timeline linked to original delivery date with calculated extension logic
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Mandatory GST/PAN/ADHAR attestations and bank mandate for e-payment
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OEM authorization plus multiple ISO/CE certificates required
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Minimum 1-year post-sale service/warranty declaration on notary stamp
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Proof of a local service center and prior govt orders needed
Important Clauses
Payment Terms
Bank mandate for e-payment; no fixed advance term disclosed; terms aligned to contract delivery and acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; extended period follows option clause with minimum 30 days
Penalties/Liquidated Damages
LD provisions not explicitly stated; ensure compliance with delivery extension rules and possible penalties under govt norms
Bidder Eligibility
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Must hold GST registration and PAN/AADHAR
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Must provide OEM authorization for offered products
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Must demonstrate existing service center in consignee state with verifiable documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Potable Water Purification System DE - Ionization Based (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Akash Kumar | 852116,GRAM PANCHAYAT BRAHI ANANDPUR MADHEPURA BIHAR 852116 | Madhepura | Bihar | 852116 | 1 | 120 | - |
Authority Records
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Documents 2
GeM-Bidding-9959040.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST Registration Certificate (self-attested)
PAN and AADHAR copies (self-attested)
Bid acceptance declaration on Company Letterhead
Bank Mandate for e-payment (bank authorities signed)
Affidavit of not blacklisted (non-judicial stamp paper, min ₹100)
Manufacturer ISO certificates: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, CE/GMP if applicable
Manufacturing unit authorization letter from OEM
ITR/balance sheet for AY 2021-22 or 2022-23 or 2023-24
Color catalog with specifications and escalation matrix
At least 2 prior govt work orders for similar products
MSME/Udyam certificate (with note on no EMD exemption if requested)
Post-sale service/warranty declaration (notarized, min ₹100 stamp)
Proof of functional service center in consignee state (lease/gst/Shop Establishment/Factory license)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for potable water purification system tender in Madhepura Bihar 2026
Bidders must submit GST, PAN, and AADHAR; provide OEM authorization and color catalog with specs; include two prior govt orders and MSME/UDYAM certificates. Ensure service center proof in consignee state, and attach a 1-year post-sale warranty declaration.
What documents are required for this Bihar water treatment tender
Required documents include GST certificate, PAN/AADHAR copies, bank mandate for e-payment, bid acceptance on letterhead, affidavit of non-blacklisting, ISO/CE certificates, OEM authorization, ITR/balance sheet, color catalog with specs, 2 prior govt orders, MSME/UDYAM, and service center proof.
What are the technical standards for the de-ionization system
Standards demanded include ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; CE certification if available; the tender emphasizes manufacturer authorization and color catalog with precise product specs for the de-ionization system.
When is the delivery period for this Madhepura tender
Delivery starts from the last date of the original delivery order; if the quantity increases by up to 25%, the extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days.
What is required to prove after-sale service capability in Bihar
Provide a functional service center proof in the consignee state (lease or LICENSE/UDYAM/GSTIN/Shop Establishment Certificate). Include a 1-year post-sale service/warranty declaration on non-judicial stamp paper.
What is the bid security or EMD approach for this bid
EMD details are not explicitly disclosed; bidders must comply with standard procurement norms, including a bank mandate for e-payment and submission of all mandated financial documents and attestations.
What prior government orders must bidders provide for this bid
Submit at least 2 prior work orders for similar water purification or related equipment in state or central govt departments, clearly indicating scope, value, and completion status.
What warranty and post-sale commitments are expected
A minimum 1-year service and warranty declaration must be submitted on notary stamp paper, covering support terms, maintenance response times, and failure remedies for the supplied system.