Indian Army Department of Military Affairs Spares Procurement Tender 2026 Siliguri 25% Quantity Option 160000
Bid Publish Date
05-Sep-2026, 11:29 am
Bid End Date
15-Sep-2026, 12:00 pm
Value
₹1,60,000
Location
Progress
Key Highlights
- • Dealer must be from Siliguri location to avoid delivery delays
- • Sample needs to be produced and inspected by LP Board at unit
- • Spare parts must be genuine-rate with Class 1 quality and OEM-grade
- • Delivery period adjustable by 25% quantity variation with minimum 30 days
- • 26 items across hose, cables, bearings, starters, etc., estimated value ₹160,000
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of mechanical spares including hose flexible, fan belt, thermostat, relay 12v, knuckle bearing, clutch cable assembly, and related components totaling 26 items with an estimated value of ₹160,000. The tender emphasizes dealer eligibility from Siliguri and requires genuine-rate, high-quality spares with unit-level sample verification. The option clause permits a 25% quantity variation at contracted rates, with delivery timelines linked to the original order’s final date. This procurement focuses on authentic, OEM-grade components and strict supplier accountability.
Technical Specifications & Requirements
- Product category: vehicle/mechanical spares for defense equipment (e.g., hose flexible, starter motor 24V, drive assembly, assorted cables, wiper blade, rear view mirror).
- Quantity scope: 26 items (exact itemization not disclosed in BOQ).
- Quality/verification: samples must be produced and truthfully inspected by unit LP board; dealer must be from an authorized firm with Class 1 quality spares.
- Compliance: emphasis on genuine-rate parts; delivery to the specified unit location with pre-delivery sample checks.
- Delivery/terms: delivery period tied to final delivery order; option to extend delivery window under the 25% variation clause.
- Location constraint: supplier from Siliguri to reduce delivery delays; emphasis on timely performance.
Terms, Conditions & Eligibility
- EMD: not specified in provided data.
- Quantity variation: up to 25% increase during contract and currency of contract.
- Delivery: period increases calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
- Sample/quality: samples required and inspected by unit LP board; genuine-rate spare parts required.
- Dealer requirements: from an authorized firm with Class 1 spare quality; ensure timely local delivery.
- Documentation: ensure submission of required vendor documents per unit terms; compliance with quality checks.
- Payment: terms not specified; ensure alignment with standard Army procurement cycles and contract delivery terms.
- Warranty/Penalties: not detailed in data; expect standard performance and supply-chain penalties per internal policy.
Key Specifications
-
- Product names: hose flexible, fan belt, thermostat, relay 12v, knuckle bearing, clutch cable assy, cable assy speedometer, ass'y window regulator, starter motor 24v, armature assy, etc.
-
- Quantity: 26 items (exact quantities not disclosed in BOQ)
-
- Standards/quality: genuine-rate spares, Class 1 quality of spares
-
- Sampling: mandatory unit sample delivery and LP board inspection
-
- Delivery: to unit location with local Siliguri dealer support
-
- Certification: OEM authorizations recommended
Terms & Conditions
-
25% quantity variation allowed at contracted rates
-
Samples required; LP board will inspect quality
-
Dealer must be from Siliguri and authorized for Class 1 spares
Important Clauses
Payment Terms
Payment terms not specified; align with standard Army contract cycles and delivery milestones
Delivery Schedule
Delivery period starts from final delivery order date; may extend proportionally with additional quantity, minimum 30 days
Penalties/Liquidated Damages
Not detailed; expect penalties per unit policy for late delivery or non-conforming parts
Bidder Eligibility
-
Authorized dealer from Siliguri with Class 1 spare quality
-
Experience in supplying defense-grade vehicle spares
-
Capability to provide sample parts for unit verification
Tender Data
Bid Details
Quantity
91
Category
hose flexible
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
hose flexible , fan belt , thermostat , relay 12v , knuckle bearing , clutch cable assy , cable assy speedometer , cable assy acc , cover assy clutch , disc clutch , pump assy fuel , switch assy change over , drive assy , field coil , starter motor 24v , change over switch , armature assy , assy clutch sleeve cylinder , brush carrier plate assy , wiper blade , rear view mirror , starter solenoid switch , centre bolt , assy window regulator LH RH , assy universal joint , oil seal
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jalpaiguri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jalpaiguri | Jalpaiguri | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9850082.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
26 Items Sign in to view GEM price trends Sign in for GEM prices
hose flexible
hose flexible
fan belt
fan belt
thermostat
thermostat
relay 12v
relay 12v
knuckle bearing
knuckle bearing
clutch cable assy
clutch cable assy
cable assy speedometer
cable assy speedometer
cable assy acc
cable assy acc
cover assy clutch
cover assy clutch
disc clutch
disc clutch
pump assy fuel
pump assy fuel
switch assy change over
switch assy change over
drive assy
drive assy
field coil
field coil
starter motor 24v
starter motor 24v
change over switch
change over switch
armature assy
armature assy
assy clutch sleeve cylinder
assy clutch sleeve cylinder
brush carrier plate assy
brush carrier plate assy
wiper blade
wiper blade
rear view mirror
rear view mirror
starter solenoid switch
starter solenoid switch
centre bolt
centre bolt
assy window regulator LH RH
assy window regulator LH RH
assy universal joint
assy universal joint
oil seal
oil seal
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | hose flexible | hose flexible | 2 | nos | satnam231 | 10 | |
| 2 | fan belt | fan belt | 2 | pieces | satnam231 | 10 | |
| 3 | thermostat | thermostat | 2 | nos | satnam231 | 10 | |
| 4 | relay 12v | relay 12v | 5 | set | satnam231 | 10 | |
| 5 | knuckle bearing | knuckle bearing | 4 | nos | satnam231 | 10 | |
| 6 | clutch cable assy | clutch cable assy | 3 | nos | satnam231 | 10 | |
| 7 | cable assy speedometer | cable assy speedometer | 4 | nos | satnam231 | 10 | |
| 8 | cable assy acc | cable assy acc | 5 | nos | satnam231 | 10 | |
| 9 | cover assy clutch | cover assy clutch | 1 | nos | satnam231 | 10 | |
| 10 | disc clutch | disc clutch | 1 | nos | satnam231 | 10 | |
| 11 | pump assy fuel | pump assy fuel | 2 | nos | satnam231 | 10 | |
| 12 | switch assy change over | switch assy change over | 4 | nos | satnam231 | 10 | |
| 13 | drive assy | drive assy | 1 | nos | satnam231 | 10 | |
| 14 | field coil | field coil | 2 | nos | satnam231 | 10 | |
| 15 | starter motor 24v | starter motor 24v | 2 | nos | satnam231 | 10 | |
| 16 | change over switch | change over switch | 4 | nos | satnam231 | 10 | |
| 17 | armature assy | armature assy | 3 | nos | satnam231 | 10 | |
| 18 | assy clutch sleeve cylinder | assy clutch sleeve cylinder | 3 | nos | satnam231 | 10 | |
| 19 | brush carrier plate assy | brush carrier plate assy | 4 | nos | satnam231 | 10 | |
| 20 | wiper blade | wiper blade | 10 | nos | satnam231 | 10 | |
| 21 | rear view mirror | rear view mirror | 6 | nos | satnam231 | 10 | |
| 22 | starter solenoid switch | starter solenoid switch | 3 | nos | satnam231 | 10 | |
| 23 | centre bolt | centre bolt | 10 | nos | satnam231 | 10 | |
| 24 | assy window regulator LH RH | assy window regulator LH RH | 2 | nos | satnam231 | 10 | |
| 25 | assy universal joint | assy universal joint | 4 | nos | satnam231 | 10 | |
| 26 | oil seal | oil seal | 2 | nos | satnam231 | 10 |
Categories
31
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar spare parts supply
Financial statements (last 2 years)
EMD/Security deposit (as per unit terms)
Technical bid documents and compliance certificates
OEM authorizations or authorized dealer letters
Sample submission documentation
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Indian Army spares tender in Siliguri 2026?
Bidders must submit GST, PAN, financials, EMD, experience certificates, OEM authorizations, and technical compliance documents. Ensure samples are provided for unit LP board inspection, and confirm eligibility as a Siliguri-based authorized dealer providing Class 1 quality spares.
What documents are required for Indian Army vehicle spares procurement in 2026?
Required documents include GST certificate, PAN, two years financial statements, experience certificates for defense spare supply, OEM authorizations, technical bid, and EMD proof. Also provide sample spares for unit inspection and a dealer authorization letter from an authorized firm.
What are the technical specifications for ISI marked spares in this tender?
The tender requires genuine-rate, Class 1 quality spares; while exact item specs aren’t listed, sample submission and LP board inspection are mandated to verify compatibility and quality of items like hoses, belts, starters, and cables.
When is sample submission due for Indian Army spares tender in Siliguri?
Samples must be produced and submitted for unit inspection prior to delivery; exact dates are not specified here, but ensure readiness to present at unit level for LP board verification.
What are the 25% quantity variation terms for this Army tender?
The purchaser may increase ordered quantity up to 25% during contract at contracted rates; extended delivery time is calculated as (additional/original) × original delivery period, with a minimum of 30 days.
Which dealer location is preferred for timely delivery in this procurement?
Dealers must be from Siliguri to minimize delays; this geographic eligibility criterion is critical for on-time supply and compliance with unit delivery expectations.
What is the estimated value for the Indian Army spares procurement?
The estimated contract value is ₹160,000 for the 26 items, indicating a focused, mid-scale spares procurement with emphasis on quality and prompt delivery.
What are the key eligibility criteria for this spares purchase in 2026?
Key criteria include being an authorized firm from Siliguri with Class 1 spare quality, providing OEM authorizations if available, and submitting samples for unit verification along with standard bid documents.