Madhya Pradesh Home Department Sagar AMC/CMC for Pre-owned External Hard Disks Tender 2026
N/a
SAGAR, MADHYA PRADESH
Posted:
9 January 2026
Closed:
19 January 2026
GEM
GEM
Directorate Of Forensic Science Services USB Type External Hard Disk Drive Tender 2026 Bikaner Rajasthan Q3
Bid Publish Date
21-Jan-2026, 3:34 pm
Bid End Date
11-Feb-2026, 4:00 pm
Progress
Issue21-Jan-2026, 3:34 pm
AwardPending
Quantity
56
Bid Type
Two Packet Bid
Key Highlights
- • OEM warranty duration to be clearly stated as part of the bid
- • 25% quantity variation rights during contract and extended period
- • Mandatory Malicious Code Certificate for hardware/software integrity
- • Notional requirement to avoid end-of-life products with at least 5 years market life
- • Delivery timeline adjustments based on extended/ original period calculations
- • Documentation proving non-liability for IP infringement and malware-free product
Tender Overview
The Directorate Of Forensic Science Services (dfss) under the Department Of Home invites bids for a USB Type External Hard Disk Drive (V2) in the Q3 category. The procurement focuses on digital storage devices with defined capacity (TB) and speed (rpm), plus on-site OEM warranty. The buyer imposes an option clause allowing quantity variances up to 25% during contraction and extension, with delivery time adjusted proportionally. Bids must ensure non-obsolescence of offered models for a minimum residual market life, and include a Malicious Code Certificate for hardware/software integrity. The award aims to secure compliant, current-generation storage devices with manufacturer support.
Technical Specifications & Requirements
- Product: USB Type External Hard Disk Drive (V2) in Q3 category
- Key specs to be provided by bidder: Digital Storage Capacity (TB), Speed (rpm), On Site OEM Warranty (Years)
- Compliance expectations: Ensure not obsolete with at least 5 years residual market life, and presence of Malicious Code Certificate confirming no embedded malware
- Required assurances: OEM-authored warranty, and documentation proving supply meets requested standards and lifecycle commitments
- Delivery/ownership: Items to be supplied under terms allowing 25% quantity variation with corresponding delivery adjustments; delivery commencement from the last date of the original delivery order
- Documentation: Bidders must ensure hardware/software integrity, and provide proof of current OEM support posture
Terms, Conditions & Eligibility
- EMD/financial standing: Bidder must not be under liquidation or bankruptcy; provide an undertaking
- Product lifecycle: Offerings must not be end-of-life before a 5-year residual market life
- Security: Include Malicious Code Certificate ensuring no harmful embedded code and legal compliance with IPRs
- Termination rights: Purchaser may terminate for non-compliance, delayed delivery, or defective material per contract terms
- Warranty: On-site OEM warranty to be provided for the specified years; penalties/LD may apply for breach
- Delivery: Compliance with delivery periods and option-handled quantity adjustments; supplier must meet stipulated delivery timelines
Key Specifications
-
- Product category: USB Type External Hard Disk Drive (V2)
-
- Key metrics to specify: Digital Storage Capacity (TB), Speed (rpm)
-
- Warranty: On Site OEM Warranty (Years)
-
- Lifecycle: Not declared end-of-life with at least 5 years residual market life
-
- Security/compliance: Malicious Code Certificate confirming no embedded malware
Terms & Conditions
-
25% quantity variation allowed during bid and contract execution
-
Not-obsolete requirement with minimum 5 years residual market life
-
Malicious Code Certificate required to certify hardware/software integrity
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard terms linked to delivery and acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; additional time formula: (Extra quantity / Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Applicable if delivery or performance terms are breached; details to be defined in contract
Bidder Eligibility
-
Financially solvent bidder with no liquidation or bankruptcy proceedings
-
Offer must demonstrate at least 5 years of market life remaining for the proposed USB storage devices
-
OEM authorization proving ability to supply and support the devices locally
Documents 4
GeM-Bidding-8866986.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Digital Storage Capacity (TB) | 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 22, 24, 26 Or higher |
| GENERAL | Speed (rpm) | 5400, 7200 Or higher |
| CERTIFICATION | On Site OEM Warranty (Years) | 1, 2, 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar USB storage deployments
4
Financial statements / proof of financial standing
5
EMD submission proof (as applicable)
6
Technical bid documents detailing USB storage specs
7
OEM authorisation / manufacturer clearance
8
Malicious Code Certificate
Frequently Asked Questions
How to bid for USB storage tender in India with OEM warranty 2026?
Bidders must submit GST and PAN, experience certificates, financials, EMD proof, technical bid detailing Digital Storage Capacity (TB), Speed (rpm), and On Site OEM Warranty (Years); include OEM authorization and Malicious Code Certificate. Ensure non-obsolescence and 5-year residual market life for the devices.
What documents are required for dfss USB storage procurement 2026?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof, technical bid with capacity/speed/warranty specifics, OEM authorization, and Malicious Code Certificate confirming malware-free hardware/software.
What are the technical specifications for USB HDD tender in dfss?
Bidder must specify Digital Storage Capacity (TB), Speed (rpm), and On Site OEM Warranty (Years); products should have at least 5 years residual market life and provide a Malicious Code Certificate ensuring no embedded malware.
When is delivery expected under the USB HDD contract terms?
Delivery is aligned with last date of the original delivery order; if quantity is extended, additional time is calculated as (Extra quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What is required to prove non-obsolescence for USB storage devices?
Bidders must certify the offered devices will not reach end-of-life before at least 5 years of residual market life; provide OEM documentation supporting ongoing support and availability.
How is Malicious Code Certificate used in USB storage tender?
Bidder must upload a Malicious Code Certificate certifying hardware/software does not contain embedded malicious code that could impair function, damage equipment, or exfiltrate data.
What are the delivery variation rights under the option clause for USB storage?
Purchaser may increase or decrease quantity up to 25% at contract placement, and up to 25% during contract currency at contracted rates; delivery schedule adjusts proportionally with minimum 30 days extra if required.
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Documents 4
GeM-Bidding-8866986.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS