Indian Army Procurement of HP/Canon/Epson Ink & Toner Supplies Imphal Manipur 2026
Bid Publish Date
20-Jul-2026, 8:02 pm
Bid End Date
31-Jul-2026, 8:00 pm
Location
Progress
Quantity
166
Category
Brother Cartridge 269XL
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: HP, Canon, EPSON, Xerox, Brother branded consumables mentioned
- • Technical standards/certifications: not specified; data sheet alignment required
- • Special clauses: 25% quantity variation during contract; extended delivery period adjustments
- • Eligibility: 3 years govt/PSU supply experience in similar category products
- • Warranty/AMC: not specified in data; ensure compliance with standard govt terms
- • Penalties/LD: not detailed; follow option clause and delivery revisions
Categories
2
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of consumables including HP Ink Tank 790 series, Canon/EPSON printers ink, toner cartridges (Xerox, Brother), and related paper (Legal FS) in Imphal West, Manipur. The bid includes a flexible quantity option of +25% during contract, with delivery timing tied to the original delivery schedule and adjustments for extended periods. Bidders must provide Detailed Design Drawings within 5 days of award and obtain Buyer approval prior to fabrication. A Data Sheet must accompany the bid to enable technical comparison, with any mismatch risking rejection. Experience shows the organization requires at least 3 years of prior govt/PSU supply of similar category products. This tender emphasizes compliance with approved drawings and timely supply under revised delivery periods.
Technical Specifications & Requirements
- Item scope covers consumables: HP Ink Tank 790 Black/Colour inks, HP Ink Tank 790 Colour ink, HP Ink Tank 790 Black ink, Canon Printer G4770 Ink, EPSON 003 Black Colour, Tonner for Xerox Machine, Brother Tonner Y2465, Brother Cartridge 269XL, EPSON 003 Complete, Paper Legal FS.
- No explicit technical specs listed; bidders must submit a comprehensive Data Sheet and ensure product matching with drawings. OEM/brand alignment may be required, with data sheet verification by Buyer. Installation, commissioning, testing and configuration are part of the scope to be executed post-approval.
- The contract permits a 25% quantity variation at award and during currency at contracted rates; additional time scales are defined by a formula based on original vs increased quantity, with a 30-day minimum.
Terms & Eligibility
- EMD details not specified in the data; bidders to comply with standard govt norms.
- Bidder must have 3 years of continuous manufacture and supply of identical category products to Central/State Govt/PSU; provide contracts as proof.
- Documentation required includes PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet; detailed design drawings must be approved within 5 days of award.
- Data Sheet alignment with product specs is mandatory; mismatches can lead to bid rejection.
Key Specifications
-
Product names and categories: HP Ink Tank 790 Black/Colour inks, Canon Printer G4770 Ink, EPSON 003 Black Colour, Tonner for Xerox, Brother Tonner Y2465, Brother Cartridge 269XL, EPSON 003 Complete, HP Ink Tank 790 Colour/Black inks, HP Ink Tank 790 Colour ink, Paper Legal FS
-
Quantities: not specified; quantity variation up to 25% allowed
-
Est. value: not specified
-
Experience: 3 years in govt/PSU supply of similar products
-
Quality/standards: Data Sheet alignment required; no mismatch allowed
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract and during currency
-
5-day window to submit detailed design drawings post-award with buyer approval
-
Data Sheet alignment critical to avoid rejection; mismatches rejected
-
3 years govt/PSU experience required for primary product category
Important Clauses
Payment Terms
Not specified in available data; bidders should anticipate standard govt terms and EMI/Advance as per procurement norms
Delivery Schedule
Delivery period adjusted based on original period; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit LD details provided; rely on option clause and approved delivery timelines
Bidder Eligibility
-
3 years of govt/PSU supply experience for similar category products
-
Financial stability evidenced by standard govt bid documents
-
No liquidation or court proceedings; provide an undertaking
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HP lnk tank 790 Black ink , Canon Printer G4770 Ink , EPSON 003 Black Colour , Tonner for Xerox Machine , Brother Tonner Y2465 , Brother Cartridge 269XL , EPSON 003 Complete , HP Ink tank 790 Colour ink , HP Ink tank 790 Black ink , Tonner 88A , Tonner 116A , Tonner 110A , Tonner 12A , Paper Legal FS
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Imphal West
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Imphal West | Imphal West | - | - | 4 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9635661.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
HP lnk tank 790 Black ink
HP lnk tank 790 Black ink
Canon Printer G4770 Ink
Canon Printer G4770 Ink
EPSON 003 Black Colour
EPSON 003 Black Colour
Tonner for Xerox Machine
Tonner for Xerox Machine
Brother Tonner Y2465
Brother Tonner Y2465
Brother Cartridge 269XL
Brother Cartridge 269XL
EPSON 003 Complete
EPSON 003 Complete
HP Ink tank 790 Colour ink
HP Ink tank 790 Colour ink
HP Ink tank 790 Black ink
HP Ink tank 790 Black ink
Tonner 88A
Tonner 88A
Tonner 116A
Tonner 116A
Tonner 110A
Tonner 110A
Tonner 12A
Tonner 12A
Paper Legal FS
Paper Legal FS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HP lnk tank 790 Black ink | HP lnk tank 790 Black ink | 4 | set | ketan.262h | 30 | |
| 2 | Canon Printer G4770 Ink | Canon Printer G4770 Ink | 2 | set | ketan.262h | 30 | |
| 3 | EPSON 003 Black Colour | EPSON 003 Black Colour | 5 | nos | ketan.262h | 30 | |
| 4 | Tonner for Xerox Machine | Tonner for Xerox Machine | 3 | nos | ketan.262h | 30 | |
| 5 | Brother Tonner Y2465 | Brother Tonner Y2465 | 4 | nos | ketan.262h | 30 | |
| 6 | Brother Cartridge 269XL | Brother Cartridge 269XL | 2 | set | ketan.262h | 30 | |
| 7 | EPSON 003 Complete | EPSON 003 Complete | 4 | set | ketan.262h | 30 | |
| 8 | HP Ink tank 790 Colour ink | HP Ink tank 790 Colour ink | 4 | set | ketan.262h | 30 | |
| 9 | HP Ink tank 790 Black ink | HP Ink tank 790 Black ink | 5 | set | ketan.262h | 30 | |
| 10 | Tonner 88A | Tonner 88A | 16 | nos | ketan.262h | 30 | |
| 11 | Tonner 116A | Tonner 116A | 6 | nos | ketan.262h | 30 | |
| 12 | Tonner 110A | Tonner 110A | 15 | nos | ketan.262h | 30 | |
| 13 | Tonner 12A | Tonner 12A | 16 | nos | ketan.262h | 30 | |
| 14 | Paper Legal FS | Paper Legal FS | 80 | rim | ketan.262h | 30 |
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered products
Proof of 3 years govt/PSU supply experience with relevant contracts
Detailed Design Drawings and approvals (within 5 days of award)
Frequently Asked Questions
Key insights about MANIPUR tender market
How to participate in ink and toner tender in Imphal West Manipur 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a Data Sheet for offered products. Ensure 3 years govt/PSU experience in similar supply. Include Detailed Design Drawings within 5 days of award and obtain buyer approval to avoid supply delays.
What documents are required for Imphal ink and toner procurement bidding
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet for offered items. Provide evidence of 3 years govt/PSU experience with contracts. Include Detailed Design Drawings within 5 days of award and ensure drawing approval from Buyer to proceed.
What are the technical specifications for HP/Canon/EPSON ink tenders in Imphal
No explicit numeric specs are listed; bidders must provide Data Sheet aligned with approved drawings. Ensure brand alignment with HP, Canon, EPSON consumables, and include complete cartridge and ink details, capacities, and compatibility with listed models.
When is delivery scheduled for Imphal ink procurement contract 2026
Delivery timing depends on the original delivery order; if extensions are exercised, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the EMD/financial requirements for this Imphal tender
EMD details are not specified in the provided data; bidders should adhere to standard govt norms. Prepare the usual bid security as per the organization’s procurement policy and ensure timely compliance.
What is required for 3-year govt/PSU experience in this tender
Provide copies of contracts showing supply of similar category products to Central/State Govt or PSU for each of the three years prior to bid opening. In bundle bids, the primary high-value product must meet the criterion.
How to ensure data sheet compliance for tender in Imphal
Attach a Data Sheet covering all offered items, matching technical parameters to the buyer’s specifications. Any unexplained mismatch can lead to bid rejection; include model numbers, capacities, and OEM authorizations if applicable.
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Documents 5
GeM-Bidding-9635661.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS