Kerala GeM Procurement: Desktop Computers, A4 MFPs and Line Interactive UPS with AVR (Q2) for Department Of Legal Affairs, IDUKKI 2026
Progress
Tender Overview
The procurement targets Desktop Computers (Entry/Mid Level), A4 and Legal Size Multifunction Printers (MFP) and Line Interactive UPS with AVR (V2) for the Department Of Legal Affairs in IDUKKI, Kerala. Although specific quantities and estimated value are not disclosed, bidders must demonstrate experience in supplying and installing these categories in Kerala and maintain OEM models with active warranties. Key differentiators include mandatory Kerala registered office, ISO certifications, and a proven local service center with qualified engineers. The ATC emphasizes post-sales installation, training, and service capabilities, plus adherence to optional quantity increases up to 25% during contract currency.
Technical Specifications & Requirements
- Product categories: Desktop Computers, A4/Legal Size MFPs, Line Interactive UPS with AVR (V2)
- BIDDER requirements: Kerala registered office; active GST; three Kerala work orders (FY 2023-24, 24-25, 25-26) demonstrating similar supply and installation; prior brand experience in the preceding two years; OEM warranty documentation; ISO certifications (Vendor and OEM)
- Service capabilities: functional service centre in consignee district; engineers for warranty support; installation, commissioning and training network across India; current OEM models with active warranty; service address proofs to be submitted
- Documentation: upload of all certs and self-certifications; non-obsolete products with current warranties; OEM warranty certificate at delivery
- Delivery and performance: option to adjust quantities by up to 25%; delivery period linked to original delivery timeline; extended time calculation rules apply
Terms, Conditions & Eligibility
- EMD and payment terms not disclosed; bidders must comply with all ATC clauses
- OEM/Vendor must be ISO-certified; provide ISO certificates
- Service centre with qualified engineers; address proof required
- Products must be current OEM models with active warranty; installation/ training/ commissioning supported
- Documentation: GST, PAN, experience certificates, financial statements, EMD proofs, technical bid documents, OEM authorizations; self-certification of ATC compliance
- Buyer reserves right to accept or reject bids based on market conditions and ATC adherence
Key Specifications
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Product categories: Desktop Computers (Entry/Mid Level), A4 and Legal Size Multifunction Printers (MFP), Line Interactive UPS with AVR (V2)
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Delivery terms allow up to 25% quantity variation during contract at contracted rates
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Must have Kerala registered office with valid GST address
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Three Kerala work orders (FY 2023-24, 24-25, 25-26) demonstrating supply/installation
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Current OEM models with active warranty; OEM warranty certificate to be submitted at delivery
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Functional service centre in the consignee district with qualified engineers
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ISO certification for both Vendor and OEM
Terms & Conditions
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EMD amount and exact payment terms are not disclosed; bidders must comply with ATC
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Delivery period adjustments for additional quantity follow specific formula with minimum 30 days
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Service centre, installation, training and warranty support must be in place in India and Kerala
Important Clauses
Payment Terms
Not specified in data; bidders must follow ATC and GeM guidelines and provide standard payment terms proposed in bid
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time for increased quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; ATC indicates right to reject or adjust bids based on market conditions; not explicit LD details
Bidder Eligibility
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Kerala registered office with GST address
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Experience in supply and installation of desktops, MFPs, and UPS in Kerala
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Three Kerala work orders in FY 2023-24 to 2025-26 via GeM with similar scope
Tender Data
Bid Details
Quantity
24
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Idukki
Delivery Pincodes
685587
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Biju Chacko | 685587,District Legal Services Authority, District court complex, Muttom PO, Thodupuzha | Idukki | Kerala | 685587 | 8 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9869226.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply and installation in Kerala (FY 2023-24, 24-25, 25-26)
Financial statements (as required by tender)
EMD/Security deposit proof
Technical bid documents
OEM authorization/brand authentication
ISO certificates (Vendor and OEM)
Service centre address proof in consignee district
Warranty certificates from OEM
Self-certification of compliance with ATC clauses
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop computers and A4 MFP tender in Kerala 2026?
Bidders must register with GST, provide PAN, experience certificates for Kerala supply/install of desktops and MFPs, submit ISO certificates, OEM authorizations, and service centre proof in the consignee district. Include three Kerala work orders (FY 2023-24 to 25-26) and OEM warranty documents; ensure current models with warranty are quoted.
What documents are required for Kerala GeM bid submission for MFPs?
Submit GST certificate, PAN, experience certificates for Kerala projects, financial statements, EMD proof, technical bid, OEM authorization, ISO certificates, service centre proof, warranty certificates, and self-certification confirming ATC compliance.
What standards and certifications must suppliers meet for this tender?
Suppliers must hold ISO certifications for Vendor and OEM, provide OEM warranty certificates, and ensure models are current with active warranty. Service capabilities include trained engineers and installation/training networks across India; Kerala address proof is required.
What is required to prove relevant experience in Kerala?
Provide at least three work orders showing similar supply/installation in Kerala during FY 2023-24, 24-25 and 25-26 via GeM; demonstrate brand compatibility and warranty performance; attach supporting documents from those projects.
What is the delivery time framework for quantity changes in this tender?
Delivery time adapts with quantity changes: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend to the original delivery period while exercising the option clause.
What are the warranty and after-sales expectations for this procurement?
OEM warranty must be provided at delivery; seller must guarantee rectification/replacement during the warranty period; a robust installation, commissioning, training and service network in India is required for prompt after-sales support.
Which districts require an active service centre for this bid?
A functional service centre must be available in the consignee district; submit address proof and demonstrate qualified engineers for warranty support; installation and maintenance services should be accessible within Kerala.
How should bidders demonstrate current OEM model availability?
Bidders must quote non-obsolete, current OEM models with active warranty; include OEM warranty certificates and proof of ongoing support from the OEM; ensure products are not discontinued and can receive future firmware/driver updates.