Indian Army Srinagar Medal, Trophy & Event Equipment Tender 2026 for Military Affairs - ISI/AAA-TRTL Standards Not Specified 2026
Bid Publish Date
03-Sep-2026, 1:16 pm
Bid End Date
14-Sep-2026, 1:00 pm
EMD
₹51,000
Location
Progress
Tender Overview
Indian Army (Department Of Military Affairs) invites bids for comprehensive event provisioning in Srinagar, Jammu & Kashmir including medals for winners and runners-up, trophies, team kits (jersey, shorts, stockings, cap), footballs, refereeing equipment, banners, backdrop frames, dugouts, shamiyanas, plastic chairs, VIP furniture, PA systems, vehicles, cinematography, and guest refreshments for a 02-day inaugural and closing ceremony. The procurement lists 33 items with an estimated scope beyond standard sports gear, culminating in cash prizes for winners and runners-up. EMD: ₹51,000. A pre-bid meeting is scheduled at BB Cantt Srinagar on 04 Sep 2026, 1300 Hrs. The option clause allows up to 25% quantity variation at contracted rates, with delivery calculated from the last date of the original delivery order. The tender emphasizes compliance with buyer terms and local permissions for event execution.
Technical Specifications & Requirements
- No explicit item-level specifications supplied; items span: medals, trophies, team kits (jersey/shirt, shorts, stockings, cap), footballs (02 per match), whistles, corner flags, cards, face masks, knee/groin guards, hand gloves, banners (10x10, 10x3 with frame, 10x6), backdrops with frame, mementos, dugouts (3 units, 10x08), shamiyanas (6 units, 10x08), 100 plastic chairs, 1500 chairs, VIP sofas (10), furniture (tables, banner paste personnel), referees/scorers/commentator services, astro turf football, PA system (5 mics, 4 speakers, 1 amp), 46 vehicles, cinematographer, refreshment supplies and services for guests/players (15 days), and cash prizes. 33 items total. Delivery/installation at designated consignee locations in Srinagar; installation/ATP as required; original factory configuration to be maintained. The ATC requires pre-bid attendance, three CRACs/contract references, and compliance with local permissions.
Terms, Conditions & Eligibility
- EMD: ₹51,000. Pre-bid attendance mandatory. Three years’ MoD Army/ Govt experience required. Provide at least three CRACs and contracts for similar events.
- Delivery at designated Srinagar locations within delivery period; installation/ATP at consignee site if required. RC/NP/Vehicle insurance for hired vehicles; valid driver DL with ID; ITR for last three years; GST returns for last three years; MoD past performance data; permissions from Sports Council Srinagar/DC/SSP; local Football Association approval prior to TEC evaluation.
- Quantity variation up to 25%; extension rules defined; all items to be supplied in original factory approved configuration if required. Vendor must share OEM authorization and bid compliance with terms. Documentation to be submitted per T&C; execution timelines aligned with inauguration and closing ceremonies; procurement emphasis on event readiness and security compliance.
Key Specifications
-
33 total items covering medals, trophies, kits, banners, and event services
-
EMD: ₹51,000
-
Delivery to designated Srinagar consignee locations within contract period
-
Installation/ATP at consignee site where required
-
Original factory configuration for supplied items
-
Pre-bid meeting: 04 Sep 2026, 1300 Hrs, at BB Cantt Srinagar
-
Minimum 3 years MoD/Army/government project experience
-
Submission of at least 3 CRACs and similar contracts
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contracted rates
-
Delivery period linked to last date of original order; extension rules defined
-
Mandatory pre-bid meeting; TEC evaluation requires permissions and registrations
Important Clauses
Payment Terms
Not specified in data; ensure terms align with standard government procurement schedules including milestone payments post-acceptance
Delivery Schedule
Delivery to designated Srinagar locations; delivery period defined with option for quantity variations; installation/ATP at consignee as required
Penalties/Liquidated Damages
Not specified; determine LD terms during TEC evaluation and contract finalization
Bidder Eligibility
-
Minimum 3 years MoD/Army or government office service experience
-
Ability to supply 33-item event bundle including venue equipment and personnel
-
GST registration, ITR filings for last 3 years, and GST Returns
-
Past MoD performance in last 3 years and CRAC/Contract references
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Permission from local sports/government authorities and association bodies
Tender Data
Bid Details
Quantity
1713
Category
Medals for Winners, Runners Up and Team Standing 3rd 16 x 03 Teams
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Medals for Winners, Runners Up and Team Standing 3rd 16 x 03 Teams , Trophy for Man of the Match , Winner Trophy 2ft x 1ft x 1ft , Runner Up Trophy , Trophy for best player of the Tournament and Best Goalkeeper , Kit for Team Officials Jersey, Shorts, Stocking and Cap , Footballs 02 per match , Whistle, Corner Flag and Warning Cards , Football Face Masks , Knee Guard, Groin Guard and Hand Gloves , Banners 10ft x 10ft , Banners 10ft x 3ft with Frame , Banners 10ft x 6ft , Backdrop 10ft x 10ft with Frame for inaugural and closing ceremony for 02 days , Mementos for Chief Guest , Mementos for Guest , Hiring of 03 x Dugout 10ft x 08ft , Hiring of 06 x Shamiyana 10ft x 08ft for inaugural and closing ceremony , Hiring of 100 x Plastic Chairs 1500 Chairs , Hiring of 10 x VIP Sofas for inaugural and closing ceremony , Hiring of 10 x Plastic and Glass Tables , Hiring of Banner Pasting Person , Hiring of services of Referee, Lineman, Scorer and Commentator , Hiring of Astro Turf Football , Hiring of PA System Mic 5, Speaker 4, Amplifier 1 , Hiring of 46 x Vehicles for Teams , Hiring of Cinematographer , Hiring of Utensils for refreshment , Refreshment for guests during for inaugural and closing ceremony , Refreshment for players and officials for 15 days , Refreshment for audience during finals , Winner Cash Prize , Runner Up Cash Prize
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
11-08-2026 09:00:00
Pre-Bid Venue
At Buyer Premises, BB Cantt, Srinagar
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Srinagar | Srinagar | - | - | 48 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9720989.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
33 Items Sign in to view GEM price trends Sign in for GEM prices
Medals for Winners, Runners Up and Team Standing 3rd 16 x 03 Teams
Medals for Winners, Runners Up and Team Standing 3rd 16 x 03 Teams
Trophy for Man of the Match
Trophy for Man of the Match
Winner Trophy 2ft x 1ft x 1ft
Winner Trophy 2ft x 1ft x 1ft
Runner Up Trophy
Runner Up Trophy
Trophy for best player of the Tournament and Best Goalkeeper
Trophy for best player of the Tournament and Best Goalkeeper
Kit for Team Officials Jersey, Shorts, Stocking and Cap
Kit for Team Officials Jersey, Shorts, Stocking and Cap
Footballs 02 per match
Footballs 02 per match
Whistle, Corner Flag and Warning Cards
Whistle, Corner Flag and Warning Cards
Football Face Masks
Football Face Masks
Knee Guard, Groin Guard and Hand Gloves
Knee Guard, Groin Guard and Hand Gloves
Banners 10ft x 10ft
Banners 10ft x 10ft
Banners 10ft x 3ft with Frame
Banners 10ft x 3ft with Frame
Banners 10ft x 6ft
Banners 10ft x 6ft
Backdrop 10ft x 10ft with Frame for inaugural and closing ceremony for 02 days
Backdrop 10ft x 10ft with Frame for inaugural and closing ceremony for 02 days
Mementos for Chief Guest
Mementos for Chief Guest
Mementos for Guest
Mementos for Guest
Hiring of 03 x Dugout 10ft x 08ft
Hiring of 03 x Dugout 10ft x 08ft
Hiring of 06 x Shamiyana 10ft x 08ft for inaugural and closing ceremony
Hiring of 06 x Shamiyana 10ft x 08ft for inaugural and closing ceremony
Hiring of 100 x Plastic Chairs 1500 Chairs
Hiring of 100 x Plastic Chairs 1500 Chairs
Hiring of 10 x VIP Sofas for inaugural and closing ceremony
Hiring of 10 x VIP Sofas for inaugural and closing ceremony
Hiring of 10 x Plastic and Glass Tables
Hiring of 10 x Plastic and Glass Tables
Hiring of Banner Pasting Person
Hiring of Banner Pasting Person
Hiring of services of Referee, Lineman, Scorer and Commentator
Hiring of services of Referee, Lineman, Scorer and Commentator
Hiring of Astro Turf Football
Hiring of Astro Turf Football
Hiring of PA System Mic 5, Speaker 4, Amplifier 1
Hiring of PA System Mic 5, Speaker 4, Amplifier 1
Hiring of 46 x Vehicles for Teams
Hiring of 46 x Vehicles for Teams
Hiring of Cinematographer
Hiring of Cinematographer
Hiring of Utensils for refreshment
Hiring of Utensils for refreshment
Refreshment for guests during for inaugural and closing ceremony
Refreshment for guests during for inaugural and closing ceremony
Refreshment for players and officials for 15 days
Refreshment for players and officials for 15 days
Refreshment for audience during finals
Refreshment for audience during finals
Winner Cash Prize
Winner Cash Prize
Runner Up Cash Prize
Runner Up Cash Prize
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Medals for Winners, Runners Up and Team Standing 3rd 16 x 03 Teams | Medals for Winners, Runners Up and Team Standing 3rd 16 x 03 Teams | 48 | nos | buyer@15rr | 15 | |
| 2 | Trophy for Man of the Match | Trophy for Man of the Match | 15 | nos | buyer@15rr | 15 | |
| 3 | Winner Trophy 2ft x 1ft x 1ft | Winner Trophy 2ft x 1ft x 1ft | 1 | nos | buyer@15rr | 15 | |
| 4 | Runner Up Trophy | Runner Up Trophy | 1 | nos | buyer@15rr | 15 | |
| 5 | Trophy for best player of the Tournament and Best Goalkeeper | Trophy for best player of the Tournament and Best Goalkeeper | 2 | nos | buyer@15rr | 15 | |
| 6 | Kit for Team Officials Jersey, Shorts, Stocking and Cap | Kit for Team Officials Jersey, Shorts, Stocking and Cap | 270 | pairs | buyer@15rr | 15 | |
| 7 | Footballs 02 per match | Footballs 02 per match | 40 | nos | buyer@15rr | 15 | |
| 8 | Whistle, Corner Flag and Warning Cards | Whistle, Corner Flag and Warning Cards | 12 | nos | buyer@15rr | 15 | |
| 9 | Football Face Masks | Football Face Masks | 10 | nos | buyer@15rr | 15 | |
| 10 | Knee Guard, Groin Guard and Hand Gloves | Knee Guard, Groin Guard and Hand Gloves | 30 | nos | buyer@15rr | 15 | |
| 11 | Banners 10ft x 10ft | Banners 10ft x 10ft | 10 | nos | buyer@15rr | 15 | |
| 12 | Banners 10ft x 3ft with Frame | Banners 10ft x 3ft with Frame | 10 | nos | buyer@15rr | 15 | |
| 13 | Banners 10ft x 6ft | Banners 10ft x 6ft | 2 | nos | buyer@15rr | 15 | |
| 14 | Backdrop 10ft x 10ft with Frame for inaugural and closing ceremony for 02 days | Backdrop 10ft x 10ft with Frame for inaugural and closing ceremony for 02 days | 6 | nos | buyer@15rr | 15 | |
| 15 | Mementos for Chief Guest | Mementos for Chief Guest | 2 | nos | buyer@15rr | 15 | |
| 16 | Mementos for Guest | Mementos for Guest | 10 | nos | buyer@15rr | 15 | |
| 17 | Hiring of 03 x Dugout 10ft x 08ft | Hiring of 03 x Dugout 10ft x 08ft | 15 | days | buyer@15rr | 15 | |
| 18 | Hiring of 06 x Shamiyana 10ft x 08ft for inaugural and closing ceremony | Hiring of 06 x Shamiyana 10ft x 08ft for inaugural and closing ceremony | 2 | days | buyer@15rr | 15 | |
| 19 | Hiring of 100 x Plastic Chairs 1500 Chairs | Hiring of 100 x Plastic Chairs 1500 Chairs | 15 | days | buyer@15rr | 15 | |
| 20 | Hiring of 10 x VIP Sofas for inaugural and closing ceremony | Hiring of 10 x VIP Sofas for inaugural and closing ceremony | 2 | days | buyer@15rr | 15 | |
| 21 | Hiring of 10 x Plastic and Glass Tables | Hiring of 10 x Plastic and Glass Tables | 2 | days | buyer@15rr | 15 | |
| 22 | Hiring of Banner Pasting Person | Hiring of Banner Pasting Person | 2 | nos | buyer@15rr | 15 | |
| 23 | Hiring of services of Referee, Lineman, Scorer and Commentator | Hiring of services of Referee, Lineman, Scorer and Commentator | 15 | days | buyer@15rr | 15 | |
| 24 | Hiring of Astro Turf Football | Hiring of Astro Turf Football | 15 | days | buyer@15rr | 15 | |
| 25 | Hiring of PA System Mic 5, Speaker 4, Amplifier 1 | Hiring of PA System Mic 5, Speaker 4, Amplifier 1 | 15 | days | buyer@15rr | 15 | |
| 26 | Hiring of 46 x Vehicles for Teams | Hiring of 46 x Vehicles for Teams | 15 | days | buyer@15rr | 15 | |
| 27 | Hiring of Cinematographer | Hiring of Cinematographer | 2 | days | buyer@15rr | 15 | |
| 28 | Hiring of Utensils for refreshment | Hiring of Utensils for refreshment | 2 | days | buyer@15rr | 15 | |
| 29 | Refreshment for guests during for inaugural and closing ceremony | Refreshment for guests during for inaugural and closing ceremony | 40 | nos | buyer@15rr | 15 | |
| 30 | Refreshment for players and officials for 15 days | Refreshment for players and officials for 15 days | 800 | nos | buyer@15rr | 15 | |
| 31 | Refreshment for audience during finals | Refreshment for audience during finals | 300 | nos | buyer@15rr | 15 | |
| 32 | Winner Cash Prize | Winner Cash Prize | 1 | nos | buyer@15rr | 15 | |
| 33 | Runner Up Cash Prize | Runner Up Cash Prize | 1 | nos | buyer@15rr | 15 |
Categories
16
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for MoD/Army or government offices (minimum 3 years)
Financial statements/ITR for last 3 years
EMD submission document (₹51,000)
Technical bid document and compliance statements
OEM authorization / dealer certificate
Past performance reports in MoD (last 3 years)
GST returns for last 3 years
Permission letters from Sports Council Srinagar, DC/SSP/Traffic Srinagar
Local District Football Association clearance
Driver DL copies and vehicle Insurance for hired transport
Sample/approval certificates for critical items if required
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army Srinagar event equipment tender 2026?
Bidders must attend the pre-bid meeting on 04 Sep 2026 at 1300 Hrs, submit EMD ₹51,000, provide MoD/Govt experience certificates (3+ years), GST returns for 3 years, ITRs, and OEM authorizations. Deliverables span medals, trophies, kits, banners, and event services in Srinagar, with 25% quantity variation allowed.
What documents are required for this tender in Srinagar?
Submit GST registration, PAN, 3-year MoD/government experience certificates, 3 years ITRs, GST returns, EMD document of ₹51,000, technical bid, OEM authorization, past MoD performance, RC/NP/vehicle insurances for hired transport, and local permissions from Sports Council Srinagar and District Football Association.
What are the delivery requirements for items in this tender?
Deliver to designated Srinagar consignee locations within the agreed delivery period; installation/ATP at the consignee site if required; maintain original factory configuration for all items; comply with option clause allowing up to 25% quantity variation at contracted rates.
What standards or certifications are required for participation?
While no explicit item-level standards are listed, bidders must provide OEM authorizations and demonstrate MoD past performance; organize sample verification during pre-bid; ensure compliance with local permissions from Sports Council Srinagar and District Football Association prior to TEC evaluation.
What is the EMD amount and its submission method?
The EMD amount is ₹51,000. Submit via online payment or Demand Draft as per tender terms; ensure the EMD accompanies the Technical Bid and is valid through the TEC evaluation period to avoid disqualification.
What is the pre-bid meeting date and its purpose?
Pre-bid meeting is on 04 Sep 2026 at 1300 Hrs at BB Cantt Srinagar. Attendees obtain clarifications on technical specifications, financial terms, scope of works, quality checks, and to submit samples if required; non-attendance may lead to bid rejection during technical evaluation.
What items are included in the BoQ for this tender?
BoQ comprises 33 items including medals for winners/runner-ups, team trophies, team kits (jersey/shirt, shorts, stockings, cap), footballs (02 per match), banners, flags, dugouts, shamiyanas, seating, VIP furniture, PA system, vehicles, cinematography, and refreshments; all items must meet delivery and installation requirements at Srinagar venues.
What are the key eligibility criteria for MoD procurement in Srinagar?
Eligibility requires minimum 3 years of MoD/Army government service, three CRAC references for similar events, eligible funding documents (ITR, GST returns), valid vehicle documents for hired transport, and permissions from local sporting and traffic authorities; prior MoD performance strengthens bid validity.