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Rail Coach Factory Kapurthala AMC/CMC for Pre-owned Servers, Workstations & Plotters Tender 2026

Bid Publish Date

17-Apr-2026, 10:04 am

Bid End Date

11-May-2026, 9:00 am

Value

₹18,76,859

Location

KAPURTHALA , PUNJAB
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Progress

Issue17-Apr-2026, 10:04 am
Corrigendum28-Apr-2026
AwardPending
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Quantity

66

Bid Type

Single Packet Bid

Key Highlights

  • • GeM-based ePBG split: 5% via GeM, 5% within 30 days of LOA
  • • Contract quantity/duration can shift by up to 25%
  • • Scope: Customized AMC/CMC for pre-owned servers, workstations and plotters
  • • Annexure-II alignment required; ATC terms govern delivery and service
  • • No explicit BOQ; focus on IT asset maintenance and sustained uptime
  • • Estimated contract value around ₹18,768,859

Categories 5

IT EQUIPMENT ULTRACENTRIFUGES WATER LEVEL RECORDER PLOTTERS MICROCENTRIFUGES

Tender Overview

Rail Coach Factory Kapurthala in conjunction with Indian Railways seeks a Comprehensive Maintenance Contract (CMC) for pre-owned servers, workstations and plotters as per Annexure-II of the tender. Estimated value: ₹18,768,859. The procurement covers Customized AMC/CMC for existing hardware assets. The scope emphasizes post-warranty maintenance, software and hardware serviceability, and performance-backed support for critical railway operations. A key differentiator is the GeM-based ePBG arrangement and flexible contract duration/quantity adjustments up to 25%. Location: Kapurthala, Punjab. Unique clause includes staged ePBG with 5% paid via GeM and 5% on LOA within 30 days. This tender requires readiness for vendor performance obligations and adherence to precise GeM ATC terms.

Technical Specifications & Requirements

  • Scope: Customized AMC/CMC for pre-owned servers, workstations, and plotters as per Annexure-II; no BOQ items listed in data.
  • ePBG: Total 10% of contract value; GeM portal accepts 5%, remaining 5% within 30 days of LOA.
  • Quantity/Duration: Contract quantity or duration can be adjusted by up to 25% before issue and after issuance.
  • Standards/Compliance: Not explicitly specified in data; bidders should anticipate standard maintenance practices and GeM ATC terms.
  • Bid Terms: Performance guarantee to be furnished within 30 days from LOA; ensure alignment with GeM ePBG process for partial payment.

Terms, Conditions & Eligibility

  • EMD/Performance Guarantee: 10% of contract value as ePBG; 5% via GeM, 5% within 30 days of LOA.
  • Contract Flexibility: Quantity/duration adjustability up to 25%; bidder must accept revised scope.
  • ATC Document: GeM-uploaded ATC terms govern implementation.
  • Delivery/Service: Not explicitly detailed; obligations align with GeM/ATC terms and maintenance of pre-owned IT assets.
  • Experience/Eligibility: Not specified in data; general firearms and IT service experience recommended for similar AMC/CMC contracts.

Key Specifications

  • Product/Service: Customized AMC/CMC for pre-owned servers, workstations, plotters

  • Estimated value: ₹18,768,859

  • ePBG: 10%; GeM portion 5% + balance **5% within 30 days of LOA

  • Quantity/duration flexibility: up to 25%

  • No explicit BOQ items; rely on Annexure-II and ATC terms

Terms & Conditions

  • EMD/ePBG split per GeM: 5% upfront, 5% post-LOA

  • 25% adjustment window for quantity or duration

  • ATC terms govern GeM-based procurement and performance

Important Clauses

Payment Terms

ePBG equivalent to 10% of contract value; GeM permits 5% with LOA; remaining 5% within 30 days of LOA.

Delivery Schedule

Not explicitly defined; governed by GeM ATC terms and AMC/CMC scope for pre-owned IT assets.

Penalties/Liquidated Damages

Not specified in provided data; typical GeM ATC may include LDs for non-performance.

Bidder Eligibility

  • Experience in AMC/CMC for IT assets (servers, workstations, plotters)

  • Ability to furnish ePBG as per LOA terms

  • Compliance with GeM ATC terms and Annexure-II requirements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Customized AMC/CMC for Pre-owned Products - Servers, Workstations and Plotters; As per Annexure-II of Tender No: RCF-CAD-AMC-26-28-GeM; Comprehensive Maintenance Contract (CMC); As per Tender No: RCF-CAD-AMC-26-28- GeM; Yes

Authority Records

MINISTRY OF RAILWAYS

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Documents 6

GeM-Bidding-9206182.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar AMC/CMC of IT assets

4

Financial statements (last 2-3 years)

5

EMD/submission proof (as applicable to GeM ePBG)

6

Technical bid documents and compliance sheets

7

OEM authorizations or service partner certifications

Corrigendum Updates

2 Updates
#1

Update

28-Apr-2026
#2

Update

28-Apr-2026

Extended Deadline

11-May-2026, 9:00 am

Opening Date

11-May-2026, 9:30 am

Financial Results

Rank Seller Price Item
L1
******   Under PMA
Item Categories : Customized AMC/CMC for Pre-owned Products - Servers, Workstations and Plotters; As per Annexure-II
L2
******   Under PMA
Item Categories : Customized AMC/CMC for Pre-owned Products - Servers, Workstations and Plotters; As per Annexure-II
L3
******   Under PMA
Item Categories : Customized AMC/CMC for Pre-owned Products - Servers, Workstations and Plotters; As per Annexure-II

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Rail Coach Factory Kapurthala AMC tender in Punjab 2026?

Bidders should submit GST, PAN, experience certificates, financials, and EMD/ePBG details along with technical compliance. The contract uses GeM ATC terms; ensure acceptance of up to 25% quantity/duration adjustments and furnish 10% ePBG (5% via GeM, 5% within 30 days of LOA).

What documents are required for Rail Coach Factory CMC bid in Kapurthala?

Required documents include GST certificate, PAN, previous AMC/CMC experience certificates, latest financial statements, EMD proof, technical compliance documents, and OEM authorizations or service partner credentials to demonstrate capability for pre-owned IT asset maintenance.

What are the payment terms for the Rail coaches maintenance contract?

Payment terms follow GeM ATC: an ePBG of 10% of contract value, with 5% paid via GeM and the remaining 5% due within 30 days after LOA issuance; contract value adjustments may occur per 25% variation rules.

What scope of assets is covered under this AMC tender?

Scope includes pre-owned servers, workstations and plotters under the Comprehensive Maintenance Contract, as per Annexure-II of the tender; no BOQ items are listed in the provided data, indicating asset-based service obligations.

What is the contract quantity/duration flexibility for this tender?

The buyer can adjust the contract quantity or duration by up to 25% at the time of issue and after issuance, and bidders must accept the revised scope accordingly.

What is the estimated contract value for this Rail Coach Factory tender?

The Tender is estimated at ₹18,768,859; bidders should prepare bids aligned to this value and ensure ePBG proportionally reflects the 10% requirement with the GeM split.

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