Hindustan Organic Chemicals Limited FLP LED Reactor Vessel Lamp Tender Ernakulam Kerala 2026
Progress
Quantity
4
Bid Type
Single Packet Bid
Key Highlights
- • CRITICAL: 25% quantity option at contract; extended delivery time rules apply
- • EXACT: 5-day design drawings submission and 5-day buyer approval/modification cycle
- • EMD: Not specified in data; ensure compliance with buyer terms and financial standing checks
- • GST: GST applicability as per actuals or lower of actuals vs quoted GST rate
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor code creation
- • Data Sheet: Mandatory data sheet upload; ensures parameter verification against drawings
- • Experience: Minimum 3 years supplying similar category products to govt/PSU
- • Delivery: Original delivery period; option-driven extensions with minimum 30 days
Categories
3
Tender Overview
Hindustan Organic Chemicals Limited, under the Department of Chemicals And Petrochemicals, seeks supply of a FLP LED Reactor Vessel lamp in Ernakulam, Kerala. The tender contemplates flexible quantity management with an option clause up to 25% of the bid quantity both at contract award and during the contract currency, at contracted rates. The delivery timeline is tied to original periods, with adjustments for option quantities. A crucial precondition is submission of Detailed Design Drawings within 5 days of award, and buyer approval or modification list within 5 days thereafter. A comprehensive Data Sheet must be uploaded for verification against product specifications. Experience criterion requires the bidder or its OEM to have a documented history of regular manufacture and supply of the same or similar category products to Central/State Government or PSU for 3 years prior to bid opening. This procurement emphasizes alignment with approved drawings, timely drawing approvals, and rigorous documentation to support procurement integrity.
Technical Specifications & Requirements
- Product: FLP LED Reactor Vessel lamp (as per tender category) with required Data Sheet uploaded for cross-verification.
- Key process steps: Detailed Design Drawings to be submitted within 5 days of contract award; buyer to approve or list modifications within 5 days.
- Documentation: Upload Data Sheet; ensure product parameters align with drawings; mismatches may lead to bid rejection.
- Compliance expectations: Maintain alignment with contractual delivery timelines once drawings are approved; delivery time may be refixed if Buyer delays approval.
- Experience: Minimum 3 years of manufacturing/supply to Government/PSU bodies, either directly or via OEM/reseller.
Terms, Conditions & Eligibility
- Option Clause: Quantity can be increased/decreased by up to 25%, during or after award, at contracted rates; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- Pre-qualification: Bidder must not be under liquidation or bankruptcy; provide undertaking with bid.
- GST: Bidder to determine applicable GST; reimbursement is subject to actuals or applicable rates, capped at quoted GST percentage.
- Vendor Code: Submit PAN, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank for vendor creation.
- Data Sheet: Must accompany bid; misalignment with specifications may cause rejection.
- Experience: 3 years’ proven supply of similar products to central/state govt or PSU; include relevant certificates.
Key Specifications
-
Product: FLP LED Reactor Vessel lamp
-
Data Sheet: Must be uploaded and verifiable against product specifications
-
Delivery drawings: Submit within 5 days of award; approval or modification list within 5 days
-
Experience: 3 years in supplying similar category products to govt/PSU
-
Quantity flexibility: +25%/-25% at contracted rates with extended delivery time formula
Terms & Conditions
-
Option Clause allows quantity variation up to 25% with corresponding delivery adjustments
-
Mandatory design drawings submission within 5 days of award and buyer approval within 5 days
-
Documentation includes PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet mandatory
Important Clauses
Payment Terms
GST is reimbursed as actuals or at the lower applicable rate; no explicit advance terms provided
Delivery Schedule
Delivery period linked to original schedule; extended periods permitted per option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; delivery adjustments allowed without LD during drawing approval delays
Bidder Eligibility
-
3 years of govt/PSU supply experience for similar category products
-
Financial standing: not under liquidation or bankruptcy; undertaking required
-
Manufacturer or OEM/reseller validation with data sheet alignment to drawings
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FLP LED Reactor Vessel lamp
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682302
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Midhun Babu P | 682302,HINDUSTAN ORGANIC CHEMICALS LTD, AMBALAMUGAL ERNAKULAM | Ernakulam | Kerala | 682302 | 4 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-9641132.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product
Proof of 3 years of govt/PSU supply experience (OEM/reseller through) with relevant certificates
Any OEM authorization or reseller documentation for the LED reactor lamp
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for HOCL FLP LED reactor lamp tender in Ernakulam?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and product Data Sheet. Ensure 3 years govt/PSU supply experience and attach OEM/reseller authorization if applicable. Prepare Detailed Design Drawings within 5 days of award and obtain buyer approval within 5 days to avoid schedule shifts.
What documents are required for HOCL LED lamp procurement in Kerala?
Required submissions include PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet of the LED lamp, and proof of 3-year govt/PSU supply experience. OEM authorization should be provided if bidding through a reseller. Ensure data sheet matches technical parameters.
What is the delivery extension rule for quantity variation?
The option clause allows +/- 25% quantity variation at contracted rates. Extended delivery time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be capped by the original delivery period.
What are the design drawing requirements for HOCL bid?
Submit Detailed Design Drawings within 5 days of award; the buyer will approve or list modifications within 5 days. If buyer delays, delivery period may be re-fixed without LD for the delay period.
What experience is mandatory for bidders on this tender?
Bidders or their OEMs must have 3 years of regular manufacturing and supplying the same category products to Central/State Govt or PSU, with relevant certificates to prove prior engagements.
What are the key eligibility and documentation terms for HOCL Kerala bid?
Eligibility requires non-liquidation status and 3-year govt/PSU experience; submit PAN, GSTIN, cancelled cheque, EFT mandate, and a verified Data Sheet. GST reimbursement follows actuals or lower quoted rate; ensure data sheet alignment.
How will GST be handled for this HOCL tender in Kerala?
GST will be reimbursed as actuals or at the applicable lower rate relative to the quoted GST percentage. Bidders should determine GST applicability independently and include the correct GST data in the bid.
What is the significance of the Data Sheet in this bid?
The Data Sheet must match product specifications; any unexplained mismatch can lead to rejection. It enables buyers to verify parameters against the offered LED lamp and ensures compliance with approved drawings.
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Documents 4
GeM-Bidding-9641132.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS