GEM

South Central Railway Road Vehicle Hiring for Track Maintenance NDLS Delhi - 4.5 MT & 1 MT Trucks 2025

Bid Publish Date

21-Nov-2025, 7:13 pm

Bid End Date

12-Dec-2025, 8:00 pm

EMD

₹74,617

Value

₹37,30,842

Progress

Issue21-Nov-2025, 7:13 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • Two distinct truck categories for track maintenance: 4.5 MT and 1 MT capacity
  • • Estimated contract value: ₹3,730,842.24 with EMD ₹74,617
  • • Contract duration: 2 years per lot with 25% option clause for quantity/duration adjustments
  • • Excess settlement feature enabling additional invoice charges within approved percentage
  • • EMD submission options include DD and FDR with hardcopy delivery within 5 days
  • • Performance security acceptable as PBG or DD/FDR per GeM/Government terms

Categories 4

VEHICLE SERVICES PLATFORM SCALE WATER LEVEL RECORDER

Tender Overview

South Central Railway invites bids to hire road vehicle trucks for track maintenance: 4.5 MT loading capacity under SSE P Way NDLS section for a period of 2 years, and 1 MT capacity trucks under ADEN DHNE sub division for 2 years. Estimated value: ₹3,730,842.24 with EMD: ₹74,617. Location context references NDLS/Delhi corridor but no explicit city listed. The procurement focuses on rental of heavy road transport for track maintenance, with a flexible contract clause allowing quantity or duration adjustments up to 25%. The bid also supports an excess settlement option, permitting additional charges within defined limits. This tender prioritizes service support infrastructure, including dedicated helplines and escalation matrices.

  • Organization: South Central Railway
  • Product/Service: Hiring of road vehicle trucks (4.5 MT and 1 MT)
  • Duration: 2 years for both lots
  • Estimated value: ₹3,730,842.24; EMD: ₹74,617
  • Key differentiator: two separate truck categories for distinct track maintenance deployments
  • Notable terms: 25% quantity/duration adjustment; excess settlement option; various EMD/BSG submission paths
  • Service expectations: dedicated support line and escalation matrix

Technical Specifications & Requirements

  • No formal technical specifications provided in the tender data
  • BOQ items: none listed; two load-capacity categories indicate fleet requirements rather than equipment standards
  • EMD options described: ₹74,617 or equivalent via DD or FDR with hardcopy delivery within 5 days post bid end
  • Payment security: Performance Security acceptable as PBG or DD; specific details align with GeM GTC practices
  • Serviceability: bidder must provide dedicated toll-free support and escalation matrix for service issues
  • Clause-driven flexibility: “Option Clause” allows up to 25% change in quantity or duration at contract issue; post-award changes capped at 25%
  • Compliance: ensure submission of required certificates/documents per bid document, ATC, and corrigenda
  • No explicit standards (IS/ISO) stated; bidders should plan for standard fleet compliance and IR railway safety norms through internal policy

Terms, Conditions & Eligibility

  • EMD: ₹74,617; allowed via DD or online payment; hardcopy submission within 5 days of bid end
  • Delivery/Execution: 2-year hire period for both truck categories; quantity adjustments up to 25% permitted
  • Payment Terms: As per GeM/railway standard terms; specific percentages not disclosed in data
  • Documents: GST, PAN, experience certificates, financials, technical compliance documents, OEM authorizations if applicable
  • Support: Dedicated toll-free service line and escalation matrix required from bidder/OEM
  • Penalties/Warranty: Penalty clauses not detailed; performance security accepted as DD/FDR or PBG per GeM guidelines
  • Excess Settlement: Additional charges allowed up to a defined percentage of item-level total value with supporting documents

Key Specifications

  • Two load-capacity categories: 4.5 MT and 1 MT trucks for track maintenance

  • Estimated value: ₹3,730,842.24; EMD: ₹74,617

  • Contract duration: 2 years with 25% quantity/duration flexibility

  • Excess settlement option allowing additional charges up to a defined percentage

  • Dedicated toll-free service line and escalation matrix required

  • Delivery of EMD/DD or FDR documents and hardcopy within 5 days of bid end

Terms & Conditions

  • EMD details: ₹74,617 via DD or online; hardcopy delivery within 5 days

  • Two hire lots with 2-year duration and 25% option clause for adjustments

  • Required service support infrastructure: toll-free line and escalation matrix

Important Clauses

Payment Terms

EMD and performance security acceptable as DD/FDR or PBG; payment terms follow GeM/railway policy with hardcopy submission within 15 days for DD/FD scenarios

Delivery Schedule

2-year hire period for both truck categories; quantity or duration may be adjusted up to 25% at contract issue

Penalties/Liquidated Damages

Penalties not explicitly stated; typical railway procurement would apply LD for non-performance as per tender terms

Bidder Eligibility

  • Demonstrated experience in supplying or hiring road transport vehicles for rail or heavy maintenance projects

  • Adequate fleet capacity to meet two truck categories (4.5 MT and 1 MT)

  • Financial strength evidenced by recent audited statements and GST compliance

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar road-transport/hire contracts

4

Financial statements demonstrating financial capability

5

EMD submission proof (DD or FDR) and scanned copy

6

Technical bid documents and compliance certificates

7

OEM authorization (if required by bidder)

8

Escalation matrix for service support

Frequently Asked Questions

How to bid for road trucks hire tender in South Central Railway NDLS 2025?

Bidders should prepare EMD ₹74,617 via DD or online, upload GST, PAN, experience certificates, financials, and technical bids with OEM authorizations if needed. Include fleet capability for 4.5 MT and 1 MT trucks, and ensure service support lines and escalation matrix are provided. Delivery is for a 2-year period with 25% adjustment rights.

What documents are required for the road vehicle hire tender in NDLS?

Submit GST registration, PAN, prior experience certificates on similar rail/hire contracts, financial statements, EMD proof (DD/FDR), technical bid, OEM authorizations, and service support details including toll-free number and escalation matrix.

What are the essential technical specs for trucks in this railway tender?

Two categories: 4.5 MT capacity and 1 MT capacity intended for track maintenance; no explicit IS/ISO standards listed. Ensure fleet readiness and ensure compliance with internal railway safety norms, with emphasis on reliability and service support readiness.

When is the EMD submission deadline for this railway tender?

EMD must be submitted with the bid in the form of DD or FDR. A scanned copy is uploaded with bid; the hardcopy must reach the buyer within 5 days of bid end/opening date. Ensure endorsed financial instruments align with GeM guidelines.

What are the payment terms for the South Central Railway road truck hire?

Payment terms follow GeM and Indian Railways practice; specific percentages are not disclosed in the data. Bidders must provide performance security (PBG or DD/FDR). The tender allows an excess settlement option with supporting documents for additional charges.

What eligibility criteria are required for this road vehicle tender?

Eligibility includes prior experience with rail or heavy maintenance vehicle hire, adequate fleet capacity for both 4.5 MT and 1 MT trucks, GST and PAN validity, and financial stability demonstrated via audited statements and compliant documentation.

How does the 25% contract quantity/duration option affect bidders?

The contract includes an option clause permitting up to 25% increase or decrease in quantity or duration at contract issue; post-award, adjustments remain capped at 25%. Bidders must accept revised terms and promptly adapt logistics and pricing.

What is the purpose of the excess settlement feature in this tender?

Excess settlement allows bidders to include additional charges up to a specified percentage of the item-level total value, with mandatory supporting documents. The total invoice cannot exceed the defined excess percentage for the order.

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