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Forest and Wildlife Department Puducherry All-in-One PC Tender 2025 – OEM Authorized, ISI/OS Compliance

Bid Publish Date

17-Nov-2025, 7:32 pm

Bid End Date

27-Nov-2025, 8:00 pm

Location

PONDICHERRY , PUDUCHERRY
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Progress

Issue17-Nov-2025, 7:32 pm
Technical27-11-2025 13:51:56
Financial
Award24-Dec-2025, 3:01 am
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Quantity

9

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization letter with Gem reference details required at bid submission
  • • Factory pre-loaded genuine Operating System must be declared and verified by OEM
  • • All-in-One PC and MFM must use identical OEM chassis, monitor, keyboard, and mouse
  • • Service provider office must be located in Puducherry for on-site support
  • • Unbranded consumer models are not acceptable; only recognized commercial OEMs
  • • Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
  • • Option clause enables up to 25% quantity variation with corresponding delivery time calculations

Categories 1

MACHINE

Tender Overview

The Puducherry Forest and Wildlife Department invites bids for an All-in-One PC (V2) and a Multifunction Machine (MFM) (V2) as part of a government procurement in Puducherry. The contract covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. Bidders must ensure an OEM authorization letter, OEM-declared pre-loaded genuine OS, and identical OEM components for chassis, monitor, keyboard, and mouse. A 25% quantity adjustment right is reserved, with delivery tied to original/extended periods and proportional time calculations. The scope includes on-site support and adherence to commercial terms.

Technical Specifications & Requirements

  • Product names: All-in-One PC (V2), Multifunction Machine (MFM) (V2)
  • Delivery scope: Supply, Installation, Testing, Commissioning, Operator Training, statutory clearances (if any)
  • OEM requirements: Bidder must provide Bid-Specific Authorization Letter, OEM declaration of pre-loaded OS, and proof of past government supply experience
  • Accessories requirement: Keyboard, Mouse, Monitor, and Motherboard must bear OEM branding; all components must be from the same OEM
  • Service presence: Office of service provider must be located within the state of the consignee (Puducherry)
  • Brand requirement: Recognized commercial all-in-one OEM; unbranded or consumer models not accepted
  • Payment/terms: Terms aligned with GTB/AtC (ATC) clauses; option clause allows quantity adjustments up to 25%
  • BOQ: No items listed; indicative scope includes full turnkey delivery
  • Compliance: Pre-loaded OS verified by OEM; OEM logos etched on accessories; consistent OEM across the system

Terms, Conditions & Eligibility

  • EMD/guarantee: Not explicitly stated in data; bidders must meet standard bid security norms per ATC
  • Financial health: Bidder must avoid liquidation or insolvency; provide an undertaking if applicable
  • Delivery schedule: Delivery period linked to original and extended delivery order dates; time extension formula applies with minimum 30 days
  • Documentation: OEM authorization, OEM declaration for pre-loaded OS, past performance proof for government supply
  • Office requirement: Service provider office must be in Puducherry
  • Compliance: Contractors must adhere to option clause, scope of supply, and training obligations; successful bidders must execute contract at contracted rates

Key Specifications

  • Product/service names: All-in-One PC (V2); Multifunction Machine (MFM) (V2)

  • Quantity/scale: Not specified; scope indicates turnkey supply and installation

  • Estimated value: Not specified in data

  • Experience: Government department supply experience required (past performance proof)

  • Quality/standards: OEM-authenticated, pre-loaded OS, OEM branding requirements

Terms & Conditions

  • Bidder must submit OEM authorization letter with complete contact details

  • OEM-declared pre-loaded genuine OS required and verified by OEM

  • All-in-one PC components must be from a single OEM and fully branded

Important Clauses

Payment Terms

Terms aligned with ATC; quantity variation up to 25% during contract; delivery time adjusted accordingly

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period follows the option clause with calculation ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties and LD details not explicitly specified; terms imply adherence to standard procurement penalties under ATC and contract

Bidder Eligibility

  • Must provide OEM authorization letter with complete details

  • Experience in supplying similar government/commercial all-in-one PC or MFM products

  • Office of service provider gevestigd within Puducherry

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Multifunction Machine MFM (V2) (Q2)

Authority Records

FOREST AND WILDLIFE DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 2

GeM-Bidding-8600338.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifunction Mach

Department Of Statistics And Programme Implementation

KUPWARA, JAMMU & KASHMIR

Posted: 20 September 2025
Closed: 25 September 2025
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All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifunction Mach

Director Food Civil Supplies And Consumer Protection Department

MUMBAI, MAHARASHTRA

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Closed: 9 December 2025
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JAIPUR, RAJASTHAN

Posted: 12 September 2025
Closed: 15 September 2025
GEM

Required Documents

1

Bidder submission documents: OEM authorization letter with full details (Gem reference, name, designation, address, email, phone)

2

OEM declaration confirming pre-loaded genuine OS

3

Proof of past performance in supplying similar government products

4

Proof of OEM branding on all accessories (keyboard, mouse, monitor, motherboard) with logos etched

5

Documentation showing all components are from the same OEM

6

Office location proof for service provider within Puducherry

7

Bidder's declaration of financial standing and non-liquidation commitment

Technical Results

S.No Seller Item Date Status
1
DEFYSYSTEMS   Under PMA
Make : Dell Model : Dell Pro 24 AIO 65W - QC2425027-11-2025 13:51:56
2
INTECH COMPUTER SERVICES   Under PMA
Make : Dell Model : Dell Pro 24 AIO 65W - QC2425027-11-2025 16:49:17
3
THE ZIGMA TECHNOLOGIES INDIA PRIVATE LIMITED   Under PMA
Make : hp Model : HP ProStudio G1i U7 265 Win11P 3211 23.8"27-11-2025 16:10:29

Financial Results

Rank Seller Price Item
L1
THE ZIGMA TECHNOLOGIES INDIA PRIVATE LIMITED   Under PMA
Item Categories : All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifunction Mach
L2
DEFYSYSTEMS( MSE Social Category:OBC )    Under PMA
Item Categories : All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifunction Mach
L3
INTECH COMPUTER SERVICES( MSE Social Category:OBC )    Under PMA
Item Categories : All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifunction Mach

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about PUDUCHERRY tender market

How to bid for the All-in-One PC tender in Puducherry?

Bidders must submit an OEM authorization letter with complete contact details, plus an OEM declaration confirming a pre-loaded genuine OS. Include proof of past government supplies, branding on all accessories, and ensure the service office is located in Puducherry. The bid should address supply, installation, testing, and training.

What documents are required for the Puducherry MFM tender?

Required documents include an OEM authorization letter, OEM OS declaration, evidence of past government supply experience, proof of OEM branding on keyboard, mouse, monitor, and motherboard, and proof of a Puducherry-based service office. Include financial health undertakings and non-liquidation statements.

What is the delivery scope for the All-in-One PC project?

Delivery scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any. The OEM must verify OS pre-load, and components must be from the same OEM. The option clause allows quantity variation up to 25% with adjusted delivery timelines.

What are the OEM branding requirements for accessories?

All accessories—keyboard, mouse, monitor, and motherboard—must bear OEM branding via etched logos; sticker branding is not acceptable. The chassis, monitor, keyboard, and mouse must be from the same OEM as the All-in-One PC.

What is required to prove past performance for government tenders?

Bidders must provide documentation of prior government or departmental supply experience, including contract references, delivery timelines, and client contacts. This evidence supports eligibility for the Puducherry All-in-One PC tender and demonstrates capability to meet scope.

What are the delivery-time considerations for quantity changes?

Delivery time extends based on the option clause: ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum of 30 days. The Purchaser may extend coverage up to the original delivery period for adjustments.

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