Eastern Coalfields Limited V Belt Procurement Bardhaman West Bengal 2026 – ISI/IS 550 Style V-Belts 22x14mm
Bid Publish Date
25-Aug-2026, 4:30 pm
Bid End Date
15-Sep-2026, 9:00 am
EMD
₹18,800
Location
Progress
Tender Overview
Eastern Coalfields Limited (Coal India Limited) invites bids for multiple V-belt profiles listed in the tender category for procurement in BARDHAMAN, WEST BENGAL. The bid invites belt types matching sizes such as 22MM x 14MM with specific circumferences/lengths (e.g., 6860 MM, 7569 MM, 10600 MM, and 375IN). The estimated value is not disclosed; the EMD is ₹18,800. An option clause allows quantity variation up to 25% during contract execution. Data sheets must accompany bids, and GST action is bidder’s responsibility. A data-sheet mismatch can lead to bid rejection. Unique terms require non-toxic materials and full contractual liability on the seller and any sub-contractors.
- Organization: Eastern Coalfields Limited (Coal India Limited)
- Product category: V-belt profiles (C 358, V- belt category, SPC PT, and V D 370 variants) with specific measurements listed in the tender
- Location: Bardhaman, West Bengal, 713101
- EMD: ₹18,800
- Delivery/option clause: up to 25% quantity variation and extension rules
- Submission: include Data Sheet and comply with GST guidance from bidders
Technical Specifications & Requirements
- Product names/types: V-belt profiles including C 358 22MM x 14MM, V PITCH with circumference 6860 MM, V C 298 7569 MM 22MM 14MM, V SPC PT 10600 10600MM 22MM 18MM, and V D 370 375IN 32MM 19MM
- Data Sheet submission: mandatory upload with bid; must match offered parameters
- Materials/Quality: products to be non-toxic and harmless to health; MSDS may be provided if toxic materials are involved
- Delivery terms: delivery period governed by option clause; date calculations follow the last date of the original delivery order
- Compliance: bidders must ensure data sheet alignment with product specifications; GST handling is bidder responsibility
- Liability: seller and any assignee/sub-contractor remain jointly liable for contract performance
- Standards: no explicit standards listed in data; reference to“IS/IS 550 style” not explicitly stated
Terms, Conditions & Eligibility
- EMD: ₹18,800 (payment terms unspecified beyond EMD presence)
- Quantity variation: up to 25% of bid quantity during contract and currency period
- Delivery flexibility: extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- GST: bidders responsible for applicable GST; reimbursement rules as actuals or applicable rates, whichever is lower
- Data Sheet: mandatory; must be uploaded and matched against offered specifications
- Liability: non-assignment and non-sub-contracting without prior written consent; joint liability remains with seller
- Terminations: contract may be terminated for non-compliance, inability to deliver, or failure to replace/rectify defective material
Key Specifications
-
V-belt profiles: C 358 22MM x 14MM; V PITCH with circumference 6860 MM
-
V C 298 7569 MM 22MM 14MM; V SPC PT 10600 10600MM 22MM 18MM; V D 370 375IN 32MM 19MM
-
EMD amount: ₹18,800; bid to include Data Sheet matching offered parameters
-
Delivery flexibility: up to 25% quantity variation; minimum extension 30 days
-
Materials: non-toxic; MSDS to be provided if toxic materials present
Terms & Conditions
-
EMD of ₹18,800 required; bid validity and payment terms follow buyer terms
-
Quantity may increase up to 25% during contract; delivery period adjusts accordingly
-
Data Sheet must be uploaded; GST to be calculated by bidder; non-toxic material clause
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or lowest rate; payments per contract terms
Delivery Schedule
Delivery period linked to original delivery order; extended time calculations apply for increased quantity
Penalties/Liquidated Damages
Clause allows contract termination for material term breach or delivery failure; includes replacement/rectification obligations
Bidder Eligibility
-
Experience in supplying belt components within the last 3 years
-
Financials showing adequate liquidity for EMD and supply chain
-
GST registration and PAN as per government procurement norms
Tender Data
Bid Details
Quantity
159
Category
BELT V D 370 375IN 32MM 19MM BELT V D 370
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
V BELT C 358 22MM x 14MM , BELT V PITCH CIRCUMFERENCE 6860 MM , BELT V C 298 7569 MM 22MM 14MM , BELT V SPC PT 10600 10600MM 22MM 18MM , BELT V D 370 375IN 32MM 19MM BELT V D 370
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713363
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Arnab Kumar Pahari | 713363,Office of GM, Bankolka Area PO Ukhra Paschim Burdwan WB | Paschim Bardhaman | West Bengal | 713363 | 36 | 180 | - |
Authority Records
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Documents 7
GeM-Bidding-9806184.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
V BELT C 358 22MM x 14MM
V BELT C 358 22MM x 14MM BELT MAXIMUM LINEAR SPEED 30 M per S ISI Marked
BELT V PITCH CIRCUMFERENCE 6860 MM
BELT V PITCH CIRCUMFERENCE 6860 MM TOP WIDTH 22 MM THICKNESS 14 MM DESIGNATION C 268 V BELT C 268 ISI Marked
BELT V C 298 7569 MM 22MM 14MM
BELT V C 298 7569 MM 22MM 14MM V BELT C 298 ISI Marked
BELT V SPC PT 10600 10600MM 22MM 18MM
BELT V SPC PT 10600 10600MM 22MM 18MM BELT V SPC PT 10600 10600MM 22MM 18MM ISI Marked
BELT V D 370 375IN 32MM 19MM BELT V D 370
BELT V D 370 375IN 32MM 19MM BELT V D 370 9480MM 32MM 19MM ISI Marked
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | V BELT C 358 22MM x 14MM | V BELT C 358 22MM x 14MM BELT MAXIMUM LINEAR SPEED 30 M per S ISI Marked | 36 | nos | [email protected] | 180 | |
| 2 | BELT V PITCH CIRCUMFERENCE 6860 MM | BELT V PITCH CIRCUMFERENCE 6860 MM TOP WIDTH 22 MM THICKNESS 14 MM DESIGNATION C 268 V BELT C 268 ISI Marked | 30 | nos | [email protected] | 180 | |
| 3 | BELT V C 298 7569 MM 22MM 14MM | BELT V C 298 7569 MM 22MM 14MM V BELT C 298 ISI Marked | 45 | nos | [email protected] | 180 | |
| 4 | BELT V SPC PT 10600 10600MM 22MM 18MM | BELT V SPC PT 10600 10600MM 22MM 18MM BELT V SPC PT 10600 10600MM 22MM 18MM ISI Marked | 21 | nos | [email protected] | 180 | |
| 5 | BELT V D 370 375IN 32MM 19MM BELT V D 370 | BELT V D 370 375IN 32MM 19MM BELT V D 370 9480MM 32MM 19MM ISI Marked | 27 | nos | [email protected] | 180 |
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD submission proof
Technical bid documents
Data Sheet of offered product
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for V belt procurement in Bardhaman West Bengal 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD ₹18,800. Include the Data Sheet of offered belts and verify the data sheet aligns with the listed belt profiles: C 358 22MM x 14MM, 6860 MM circumference, 298/7569 MM, 10600 MM SP C PT, and 370 IN 32MM 19MM. Ensure GST compliance and data-sheet integrity.
What documents are required for belt tender submission in West Bengal?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD proof, technical bid documents, and OEM authorizations if applicable. Data Sheet must accompany the bid and be consistent with the offered belt specifications; non-toxic materials clause may require MSDS if applicable.
What are the belt specifications in the Bardhaman tender?
The tender lists belt profiles: C 358 22MM x 14MM with circumference 6860 MM, V C 298 7569 MM 22MM 14MM, V SPC PT 10600 10600MM 22MM 18MM, and V D 370 375IN 32MM 19MM. Bidders must provide exact Data Sheet matching these measurements and ensure non-toxic material compliance.
What is the EMD amount for the belt procurement tender in West Bengal?
The EMD is ₹18,800. Submit proof of payment with the bid; ensure the EMD is valid through bid submission and reflects the same bidder details as the technical bid. GST treatment remains bidder-specific and is not included in the EMD calculation.
What is the delivery variation clause for this belt tender?
The buyer may increase or decrease quantity by up to 25% during contract, and during currency, with contract rates. Delivery time extension is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidders should plan inventory to accommodate variations.
What are the data sheet and quality requirements for belt suppliers?
Upload the Data Sheet for offered belts; the parameter match is checked by the buyer. Belts must be non-toxic; MSDS is required if any toxic material is present. Mismatched parameters can lead to bid rejection, so ensure exact cross-check against each belt profile listed.
How to ensure GST compliance for belt procurement in Bardhaman?
Bidders must determine applicable GST on their own; reimbursement is at actuals or the lower rate, not exceeding quoted GST. Provide GST details in the bid and ensure invoices reflect correct GST rates. The buyer bears no responsibility for GST miscalculation.