Hindustan Petroleum Corporation Ltd VRMP SRU MCC Ceramic Thermowell Refurbishment Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
17-Oct-2026, 4:14 pm
Bid End Date
27-Oct-2026, 5:00 pm
Location
Progress
Key Highlights
- • OEM authorization required: THERMAL INSTRUMENT INDIA PVT LTD or authorized dealer
- • Delivery extension mechanics: 25% quantity flex with minimum 30 days logic
- • GST handling: reimbursement as per actuals or applicable lower rate
- • Documentation must include VIT slip, warranty, hydro/inspection/calibration certificates
- • Invoice in consignee name with consignee GSTIN
- • ATC mandates: vendor to supply with OEM warranty and product certificates
- • Nil deviation and vendor ban declarations mandatory with bid
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) in Visakhapatnam, Andhra Pradesh invites bids for refurbishment related to the VRMP SRU MCC ceramic thermowell. The scope is the supply of goods with option to adjust quantities by up to 25% during contract execution. Bidder must be an authorized OEM dealer or distributor for THERMAL INSTRUMENT INDIA PVT LTD, ensuring compatibility with HPCL’s equipment. The ATC emphasizes delivery timelines tied to the original order and subsequent extensions, with GST as per actuals. The procurement focuses on critical safety-sensitive thermowell components used in refinery processing, requiring OEM-authorized quotations and strict documentation. Unique vendor eligibility hinges on the OEM authorization and compliance with the GeM GTC framework, ensuring traceability from warranty to delivery.
Technical Specifications & Requirements
- Product: VRMP SRU MCC ceramic thermowell refurbishment, delivered by authorized dealers of THERMAL INSTRUMENT INDIA PVT LTD.
- Quantity/scale: Not disclosed; quantity flexibility up to +25% during contract term.
- Compliance: OEM authorization certificate required; hydro test, inspection, and calibration certificates to accompany delivery; original IRN to be included with supply documents.
- Documentation: VIT transmittal slip, invoice copy, warranty certificate, and test/calibration certificates must accompany material delivery; GST, PAN, cancelled cheque, and EFT mandate to be provided with bid.
- Delivery terms: Delivery period linked to last date of original delivery order with potential extension as per option clause.
Terms, Conditions & Eligibility
- Eligible bidders: Only M/s THERMAL INSTRUMENT INDIA PVT LTD or authorized dealers/distributors; other vendors rejected.
- EMD/discounts: Not specified; vendor must quote delivered unit rate inclusive of all taxes.
- Payment and GST: GST payable as per actuals; invoice to be raised in consignee name with consignee GSTIN.
- Additional documents: Vendor to provide agency authorization, vendor ban declaration, land border declaration, and nil deviation.
- Important: All terms as per tender attachments and GeM GTC; GST reversal and reimbursement subject to actual rates.
Key Specifications
-
Product/service: Refurbishment of VRMP SRU MCC ceramic thermowell
-
Quantity: Flexible up to +25% during contract
-
Standards/Certificates: Hydro test certificate, Inspection certificate, Calibration certificate
-
Documentation: VIT Transmittal slip, Original IRN, Warranty certificate
-
Billing: Invoice in consignee name with GSTIN
Terms & Conditions
-
Option clause allows +25% quantity during contract at contracted rates
-
Only THERMAL INSTRUMENT INDIA PVT LTD or authorized dealers may bid
-
Invoices must be raised in consignee name with GSTIN; GST as actuals
Important Clauses
Payment Terms
GST reimbursement as per actuals or applicable rate; invoice in consignee name with GSTIN
Delivery Schedule
Delivery period begins from last date of original delivery order; extension available under option clause
Penalties/Liquidated Damages
Not explicitly stated; adhere to GeM GTC terms and tender attachments
Bidder Eligibility
-
OEM authorization from THERMAL INSTRUMENT INDIA PVT LTD or authorized dealer
-
Compliance with GeM GTC and tender attachments
-
Submission of mandatory documents: PAN, GSTIN, EFT mandate, VIT slip, warranty, test certificates
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
REFURBISHMENT OF VRMP SRU MCC CERAMIC THERMOWELL
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
70
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Indukuri Karthik Varma | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 4 | 70 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9905996.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
VIT Transmittal slip
Copy of Invoice
Original Warranty/Guarantee Certificate
Relevant Test Certificate (Hydro test, Inspection, Calibration)
Original IRN
Authorized dealership certificate from OEM (if quoting as authorized dealer)
Vendor Banning Declaration
Land Border Declaration
Nil Deviation
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL VRMP SRU refurbishment tender in Visakhapatnam
Bidders must be an authorized THERMAL INSTRUMENT INDIA PVT LTD dealer and submit OEM authorization, PAN, GSTIN, EFT mandate, VIT slip, warranty certificate, and test/calibration certificates. Include Nil Deviation and Vendor Ban declarations. Quote delivered unit rate inclusive of all taxes; GST payable per actuals with consignee GSTIN.
What documents are required for vendor eligibility in this tender in Visakhapatnam
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, VIT transmittal slip, invoice, warranty certificate, hydro/inspection/calibration certificates, original IRN, OEM authorization, vendor ban declaration, land border declaration, and Nil Deviation. Submit with bid per GeM GTC.
Which organization and product category does this tender target in Andhra Pradesh
The tender is issued by Hindustan Petroleum Corporation Ltd (HPCL) for refurbishment of VRMP SRU MCC ceramic thermowell in Visakhapatnam, Andhra Pradesh. The procurement targets refinery equipment components requiring OEM-certified refurbishment by authorized dealers only.
What are the delivery and quantity terms for this HPCL tender
Delivery is tied to the last date of the original delivery order, with possible extension under the option clause. Quantity can be increased up to 25% during contract execution at the contracted rates; minimum extension logic applies with a 30-day baseline.
What certifications must accompany the refurbishment supply for this tender
Suppliers must include hydro test, inspection, and calibration certificates with the refurbished thermowell, along with the original warranty certificate and OEM authorization. Invoices must reference the consignee’s GSTIN and be supported by VIT transmittal slip and IRN.
What are the GST and payment terms for HPCL Visakhapatnam procurement
GST reimbursement is per actuals or the lower applicable rate. Invoices must be raised in the consignee’s name with their GSTIN; payment terms align with GeM/GTC standards, and the quoted unit rate must be all-inclusive of taxes and extras.
Who qualifies as a bidder for the THERMAL INSTRUMENT India refurbishment tender
Only M/s THERMAL INSTRUMENT INDIA PVT LTD or its authorized dealers/distributors are eligible. Non-authorized bidders will be rejected. Ensure OEM authorization documentation is complete and aligned with the GeM GTC framework.
What is required to prove OEM authorization in this procurement
Submit an explicit Authorized Dealership Certificate from the OEM, demonstrating authorized status for THERMAL INSTRUMENT INDIA PVT LTD products. Include contact details and valid authorization period to verify eligibility during bid evaluation.